Feather Sound Community Services District, Inc. 

Date: June 13th, 2018
Location: Feather Sound Country Club
Board Attendance: Susanne Hebert, Marshall Deason, Harry Venezia and Anne
Pollack
Guest: Rich Pettit

Call to order: Chair Susanne Hebert called the meeting to order at 6:07pm.

A motion was made and carried to approve the minutes from the May 9th, 2018
board meeting.
Harry gave an overview of our bank set up. We are in the process of moving quick
books online, but we are still tweaking some of the set up. Also, we are setting up
bill pay for a few of the invoices that occur every month.
New Business:
Due to all of the rain, Integrity Contractors has delayed the start of the renovation of
the boardwalk, which will now start between the end of the month and the middle of
July.
Landscape Architect Phil Graham will have drawings of our proposed renovated
entrance sign next week. We will review at our next meeting.
Anne Pollack gave a high level overview of the county’s Gateway Master plan. The
county is in the process of gathering data from residents on what kind(s) of
development they would like to see in their neighborhoods. The next meeting will be
held on July 24th and Anne is planning to attend.
Our next meeting is scheduled for Wednesday, August 22, 2018, 6pm at the Feather
Sound Country Club.
The meeting was adjourned at 6:51pm.
Respectfully submitted for Dimity Carlson,
Susanne Hebert

Feather Sound Community Services District, Inc. 

Date: April 5, 2018

Location: Feather Sound Country Club

Board Attendance: Dimity Carlson, Marshall Deason, Susanne Hebert,  Linda O’Rourke,  Anne Pollack and Harry Venecia

Retiring Board Member in Attendance: Rich Pettit

Distributed online prior to Meeting:

•   Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:10 p.m.

Announcements:

•   Rich Pettit, outgoing FSCSD Board member and Treasurer was thanked for his many years of dedicated service

•   Linda O’Rourke was introduced as the new FSCSD Board member

A motion was made and carried to approve the minutes from the March 8, 2018 board meeting.

Treasurer’s Report - Harry Venecia, Treasurer

•   Harry gave his first Treasurer’s Report

•   He will forward the FSCSD March 8, 2018 minutes, in which his election as Treasurer was recorded,  to  Regions Bank and Synovus Banks, where FSCSD has accounts

•   The most current version of the proposed 2019 FSCSD budget is being sent to the Board. The Budget will be reviewed by the Pinellas County Board of Commissioners on May 10.  Harry will be at that meeting; the rest of the FSCSD Board is encouraged to attend if able to do so.

•   The Board discussed instituting several financial internal controls and procedures

-    Linda O’Rourke is researching Quickbooks Online

-    Harry is looking into banks that offer Quick Books  for “Bank feeds”

-    A goal is to become paperless

-    It was decided to maintain having two signatures on checks.

A motion was made and carried to approve a resolution stating that Harry Venecia, Treasurer; Susanne Hebert, President and Dimity Carlson, Recording Secretary should be the only signatories on the FSCSD bank accounts at Synovus Bank and Regions Bank and that they have the authority to take such  action and execute such documents on behalf of FSCSD, Inc as may be necessary to open bank accounts for the corporation.

New/Continuing Business:

•   Maintenance of Boardwalk - Steve Faives, integrity Contractors will start in April

•   Entrance to Feather Sound - Phil Graham has sent a preliminary budget, giving the minimum and the maximum possible costs

•   Update on boardwalk repair - The retainer is $74,000, not $96,000 as previously reported

•   Several board responsibilities were reassigned

-    Harry Venecia will place the public announcement of FSCSD meeting dates in the Tampa Bay Times until such time Dimity is able to take over that responsibility in mid to late June. This information must be submitted to TBT at least three weeks ahead of the meeting.

-    Rich Petit will continue to post online the minutes for FSCSD and, as such, should continue to receive the minutes

A motion was made and carried to replace Denis Cohrs, former FSCSD Board President, as the registered agent with current FSCSD member Anne Pollack

Next Meeting: 6:00 pm on May 9, 2018 at Feather Sound Country Club

The Meeting was adjourned at 6:55 p.m.
Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: March 8, 2018

Location: Feather Sound Country Club

Board Attendance: Dimity Carlson, Marshall Deason, Susanne Hebert, Mike Koopman, Rich Pettit,
Ashley Pollack and Harry Venecia

Distributed online prior to Meeting:

• Cash Flow YTD Actual and Projected

Distributed at Meeting:

• FSCSD Audited Financial Statements Sept. 30, 2017 and 2016 was made available

Call to Order: Chair Susanne Hebert called the meeting to order at 6:20 p.m.

A motion was made and carried to approve the minutes from the January 23, 2018 board meeting.

Treasurer’s Report (Rich Pettit)-

• Rich Pettit, longtime FSCSD Treasurer, announced that he and his family would no longer be Feather Sound residents after April 1, 2018, thus he would no longer be eligible to serve as FSCSD Treasurer

• Rich reviewed the position of treasurer, noting he uses double entry accounting system (Quick Books) and that he time commitment has generally been 2-3 hours per month. Major responsibilities include

- Paying the bills

- Preparing the annual budget

- Preparing the Annual report

- Keeping custody of receipts

- Providing support as needed to annulal auditors

- Posting public notice of FSCSD meetings to the Tampa Bay Times

- Interfacing with vendors

• Rich Pettit was thanked by the Board for his excellent service to FSCSD

A motion was made and carried to approve Harry Vencia as Interim Treasurer

• Rich Petit reported Actuals through February 18, 2018

• The Budget is to be presented by Rich Pettit to the Pinellas County Board of County

Commissioners on March 15, 2018. Strategy for the presentation was discussed, emphasizing

that the budget submitted must make the case for a milage increase, reZlecting the will of the

residents to undertake projects such as a dog park, Zitness trail/exercise park, and to have

adequate reserves set aside in the event of a natural disaster.

• It is time to renew the ant control contract for the recreation area.. Everyone is satisZied with

the service currently received.

A motion was made and carried to approve the renewal of the Essential Pest Management for ant control

A motion was made and carried to approve the Treasurer’s Report with the correction that the $960 incorrectly listed under Boardwalk is actually the retainment fee for Phil Graham Landscape Architecture for Front Entrance Improvements

New/Continuing Business:

1. Board Walk

• Repair work to begin in early April

• $96,000 retainer due in April

• Total expenditure expected to be $148,000

2 . Entrance to Feather Sound

• Landscape Architect Phil Graham expects to have a preliminary design to FSCSD Board President Susanne Hebert by next week

• An estimate of total cost is due from Phil Graham by March 13th in order to include it in Budget for May 15th presentation to Pinellas County Board of Commissioners

3. Police presence in recreation parking area has apparently deterred overnight parking

Next Meeting: 6:00 pm on April 5, 2018 at Feather Sound Country Club

The Meeting was adjourned at 7:19 p.m.
Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: January 23, 2018

Location: Feather Sound Country Club

Board Attendance: Dimity Carlson, Marshall Deason, Susanne Hebert,  Mike Koopman, Rich Pettit, Ann Pollock and Harry Venecia

Distributed online prior to Meeting:

•   Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:04 p.m.

1.       Introduction of new Board Members: Mike Koopman and Anne Pollack

2.       Feather Sound Community Services District, Inc (FSCSD) is a non-profit corporation organized for the purpose of providing street lighting and the acquisition, development and maintenance of recreational areas and green space for the residents of Feather Sound. The services are funded by a millage tax assessed annually on property within the municipal services taxing district and shown with other taxes on your annual property tax notices.

3.       Election of Officers

A motion was made and carried to approve the election of Officers as follows:

-    Chair:               Susanne Hebert

-    Vice Chair:     Mike Koopman

-    Secretary:      Dimity Carlson

-    Treasurer:      Rich Pettit

A motion was made and carried to approve the minutes from the December 6, 2017 board meeting.

Treasurer’s Report (Rich Pettit) -

1.       The Audit ending September 30, 2017 has been completed and, as expected, there were no surprises.

2.       Review of FSCSD Cash Flow YTD Actual and Projection FY 2017-2018 December 2017

•    Actual ending balance: $108,043

•    County reserves: $201,000

•    Current Cash balance: approximately $309,000

•    FSCSD will receive another $240,000 throughout the year (4 payments of $60,000 each)

•    FSCSD will get a one-time $20,000 reimbursement for playground mulch (Note: total cost was $22,000)

•    Boardwalk repair cost not yet firm, but “place holder” amount $150,000 is reasonable estimate

•    The final Balance including reserves was corrected to read $165,000

A motion was made and carried to approve the Treasurer’s Report.

New/Continuing Business:

1. Playground:

•    Clarification has been received: The playground is a county park.

•    Broken chains will be repaired on one of the small children’s swings so that it is appropriately anchored.

2. Boardwalk maintenance

A motion was made and carried to approve hire Steve Faives, Integrity Contractors, to repair the Boardwalk.

•    The contractor has requested a 65% deposit. The FSCSD will request to be allowed to pay $50,000 now so that we can get on the work schedule, and pay the balance of the deposit by Feb. 1st.

3. Overnight parking issues at the recreation area

•    One car is still being parked overnight despite Susanne leaving a sign on the car saying overnight parking was prohibited

•    The deputies patrolling Feather Sound can and will ticket the violator.

•    If, after being ticketed, a car is still parked in the recreation area, it will be towed if FSCSD reports it to the towing company. The towing company will put up “No Overnight Parking signs”.

4. Park Bench

•    Somebody ran over the park bench by the lake on the northeast side of Feather Sound Drive Drive

•    The cost to replace the bench is approximately $1,200 + installation

•    Rich will inquire but FSCSD’s insurance deductible is probably higher than the cost of a new bench, so that it would be better for FSCSD to pay for its replacement directly.

5. Entrance at Feather Sound

•    As previously reported, we have gotten promise of  easement from Homestead

•    The next step is to get  a design, which also has to be approved by Homestead

•    On behalf of FSCSD, Susanne has contacted landscape designer Phil Graham, who was recommended by  Paul Acker, a resident of Feather Sound who works for John Young Construction. Several on the FSCSD board knew of Phil Graham and his excellent reputation.

•    FSCSD is requesting Phil Graham to first give us his concepts and an idea of costs. This process will occur in several phases phases:

Phase One: $1,000 (Included in the basic services of this Agreement)

-     Inventory existing site conditions for purposes of developing a concept study

-     Review pertinent county codes and identify required agency(s) and processes for permitting site modifications

-     Prepare a concept study of the main entry sign area with considerations to dramatically improve the visual aesthetic of hardscape, landscape and outdoor lighting

-     Prepare a preliminary budget study of suggested construction costs 

Phase Two: $4,000 (Not included in the basic services of this Agreement)

-     Prepare materials palette for scope‐related items

-     Prepare construction documents in coordination with others as needed

-     Prepare opinion of probable construction costs

-     Conferences with CLIENT and coordination with other design consultants and agencies as needed

-     Prepare bid documents for submittal request by qualified Contractors

Phase Three: (Not included in the basic services of this Agreement) Professional

-     Observation of construction phase

-     The construction job will then be put out for bid

Other Business

An inquiry was made as to whether garbage cans could be placed in areas where dog owners are currently discarding bagged dog poop on or near other people’s property. The difficulty, according Susanne, is that there is no one to empty the cans.

Next Meeting: 6:00 pm on Thursday, March 8, 2017  at Feather Sound Country Club

The Meeting was adjourned at 7:15 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: Dec 6th, 2017

Location: Feather Sound Country Club

Board Attendance: Susanne Hebert, Marshall Deason, Rich Pettit and Harry Venecia

Distributed prior to Meeting:

Cash flow YTD Actual and Projected

Call to order: Chair Susanne Hebert called the meeting to order at 6:10pm.

A motion was made and carried to approve the minutes from the October 3rd, 2017

 board meeting.

A  motion was made and carried to approve the treasurer’s report as presented by treasurer Rich Pettit.

New Business:

New mulch for the playground is scheduled to be installed next week, December 11th. We have a grant from the county for $20,000 which will cover most of this expense.

A motion was made and carried to approve repairs for the boardwalk for the cost of approximately $148,000. It was discussed and decided that the best option for cost and longevity was to replace the existing boardwalk with wood. Rich Pettit will send a letter to the county requesting funds from our reserves to cover the cost.

It was decided that we will have 2 signs installed (total cost to be $200) at each end of the park to read, “ No Parking from Dusk to Dawn. Violators will be towed at their expense.”

Our next meeting is scheduled for Wednesday, January 17th, 6pm at the Feather Sound Country Club.

Respectfully submitted for Dimity Carlson,

Susanne Hebert

Feather Sound Community Services District, Inc. 

Date: Oct 6th, 2017

Location: Home of Dimity Carlson

Board Attendance: Dimity Carlson, Susanne Hebert,  Rich Pettit and Harry Venecia

Distributed online prior to Meeting:

•   Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:10 p.m.

A motion was made and carried to approve the minutes from the September 13, 2017 board meeting.

Treasurer’s Report (Rich Pettit) -

1.       FSCSD Cash Flow YTD Actual Projection FY 2017-2018 was reviewed,

•     Actual August 2017 receipt of $41,500 from County reserves noted as well the payment of expected bills.

•     Balance including County Reserve is $325,529.

•     The bill for our General Liability has just been received.

2.       Projection FY 2017-2018 was reviewed.

•      The Treasurer noted that  2017-2018 tax collection will increase by approximately $10,000 due to increasing property values.

•     The Treasurer reminded the Board that FSCSD requested greater income from the reserves held by the county to our Taxing District Account FY 2017- 2018, thereby increasing our balance.

•     In response to a question about why legal expenses for entrance renovation were not budgeted, the Treasurer reported that Todd A. Jennings has been paid in full and no further billing is expected for his work on our behalf with BRE Newton Hotels.

•     The Board asked the Treasurer to find out why the  forecast for the Tax collector/property appraiser fees appears to have more than doubled FY 2017-2018.

A motion was made and carried to approve the Treasurer’s Report.

A Motion was made, amended and carried to authorize the FSCSD Treasurer to spend up to $5,000 to hire the same CPA firm as last year, FRSCPA, to audit the Feather Sound Community District statement of financial position for the fiscal year ending September 30, 2017.

New/Continuing Business:

1. Playground mulch

•    President Susanne Hebert’s request for to the Pinellas County Board of County Commissioners for $20,000 to pay for mulch replacement on the playground was granted.

•    FSCSD must get three bids and present these to the Commissioners.

•    The required thickness of the mulch cover must be determined before soliciting RFPs.

•    In addition, it was suggested that FSCSD find out whether or not rubberized mulch is safe and can be used and, if so, whether it would be feasible to use on the playground.

2.  Boardwalk maintenance

•    Bids for repair (not replacement) were solicited from three contractors, only Integrity Contractors have responded so far with a bid of $116,000. In their estimate, new wood would cover the old.

•    Given that the current structure has been deemed structurally sound, the Board noted that there are three options to consider for the needed boardwalk repairs:

-    Replacing wood with wood

-    Replacing wood with composite

-    Putting wood over top

•    To make the best cost effective decision on which option to pursue, the board must find out how long each of these options will last and when, if ever, the current pilings will need to be replaced. The contractors will be asked to address these points in their bids.

3, Entrance at Feather Sound

•    The Memorandum of Understanding between BRE Newton Hotels Property Owner, LLC, 345 Park Avenue, New York, New York 10154 (“BRE”) and Feathersound Community Services District, Inc., 2861 Executive Drive, Suite 100, Clearwater, Florida 33762 (“FSCSD”) has been down up and reviewed by our attorney.

•    President Susanne Hebert will review and sign it.

•    The next step will be to choose an architecture. Susanne Hebert asked if anyone had possible names to consider. Dimity Carlson will ask contractor Richard Ham if he has any suggestions.

•    The board briefly discussed some items to discuss with the eventual architectural candidates, which include possible designs, costs, and whether they need to be involved with contract administration.  This initial discussion will continue further at the next FSCSD board meeting.

•    It was agreed that the architectural candidates must submit preliminaries renderings because BRE has final approval and the design must be also be approved by the county and the FSCSD board.

4. Overnight parking issues at the recreation area

•    One car is still being parked there.

•    The County said we needed to have a sign "no parking after dark"

•    Susanne Hebert will put a sign on car saying there is no parking overnight. I

•    If the car disregards this notice, the FSCSD Board will contact a towing company

Next Meeting: 6:00 pm on Wednesday, December 6, 2017  at Feather Sound Country Club

The Meeting was adjourned at 7:15 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: Aug 16th, 2017

Location: Feather Sound Country Club

Board Attendance: Dimity Carlson, Susanne Hebert, Maria Hubert, Richard Linthicum, Rich Pettit and Harry Venecia

Guest Attendance:Rebecca Falanga and Nancy Sprite

Distributed online prior to Meeting:

• Cash Flow YTD Actual and Projected

Public Comment: Feather Cove Grant Application to Tampa Bay Estuary Program

•    Understanding that their project is not under the scope of responsibilities held by the FSCSD but in compliance with grant submission requirements, Feather Cove residents Rebecca Falanga and Nancy Sprite informed the FSCSD Board of their grant application to Tampa Bay Estuary Program for funds to assist with the cost of addressing a serious drainage problem effecting approximately 26 homes in the Feather Cove neighborhood

•    Their purpose in writing the grant is to fund a suitable irrigation solution that will not compromise the Tampa Bay Estuary, Coastal Old Tampa Bay Watershed, Roosevelt Creek Watershed, while preserving homeowner’s property

A motion was made and carried to approve the minutes from the June 14, 2017 board meeting.

Treasurer’s Report (Rich Pettit, Treasurer)

1. Review of FSCSD Cash Flow YTD Actual and Projection FY 2017-2018 and FY 2018-2019

•     2017 has no projects included

•     2018 has only the boardwalk project, budgeted at 203,000.  The FSCSD will not have funds to begin this work until May, 2018.

•      2019 has only 80K for one project and assumes a millage rate of .5.

•     The FSCSD spends approximately $150,000 on general maintenance, excluding special projects.

•     There is a $55,000 formula error in the 2019 budget, which the treasurer will correct for the next meeting of the FSCSD Board.

A motion was made and carried to approve the Treasurer’s Report

2.  Update regarding possible funding of $20,000 from Pinellas County

•    Maria Hubert reported that County Commissioner John Morroni has submitted a request to the Pinellas County Board of County Commissioners on behalf of the FSCSD for $20,000

•    Funds would largely cover  expense of required playground mulch replacement or go toward much larger expense of boardwalk replacement/repair.

A motion was made and carried to request $20,000 from the Pinellas County Board of County Commissioners to pay for mulch replacement on the playground.

•    President Susanne Hebert will contact the Commissioners by tomorrow’s deadline (August 17, 2017) to let them know FSCSD would like to have funds cover mulch replacement and, if necessary, provide any further information required.

3. It was decided to invite John Morroni to attend an upcoming meeting of the FSCSD Board given his continuing interest in our community.

New/Continuing Business:

1.       Three new ligustrum trees have been planted at the entrance

2.       Entrance at Feather Sound Renovation Update

•    FSCSD’s attorney Todd A. Jennings has not yet received the edits to the memorandum of understanding that BRE’s General Counsel told him he was sending nor has he received a response to his follow up emails.

•    Jennings has left a voice mail on 8/15/17 requesting the memorandum of understanding edits  as soon as possible but cautioned the FSCSD board that this matter is “clearly not a priority” for BRE’s General Counsel.

3.    Boardwalk Maintenance Update

•    Rich Petit has received so far three estimates for boardwalk repair/replacements, which he has forwarded via email to FSCSD board members. There are clarifications to be made on several of these.

•    The board decided to ask Steve Oeschner (who is in charge of capital projects for the City of St Petersburg) to examine the boardwalk and suggest to us what we need to have done and the best approach to take., especially as regards repairing versus replacing the boardwalk. Steve graciously will do this at no charge to us.

4.    Lock on Gate Repair:

•    Board member Richard Linthicum will get the new lock from Rich Pettit and replace the broken lock on the playground gate with it.

5.   Survey Update:

•    John Morroni reiterated to Maria Hubert that  a survey of residents regarding what projects they would like FSCSD to undertake is of upmost importance, especially if we go back to the County for a millage increase next year

•    The County will help us compose a survey that is balanced and non-biased in how potential projects are presented

•    It was suggested we should try to get a couple hundred signatures, which to the board seemed perhaps high given the number of Feather Sound residents and the potential difficulty that surveys just in general encounter when trying to get people to respond. The board will investigate further.

Next Meeting: 5:30 p.m. on September 13, 2017 at Feather Sound Country Club. PLEASE NOTE TIME CHANGE FROM 6:00 p.m. to 5:30 p.m for this meeting only.

The Meeting was adjourned at 7:00 p.m.
Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: June 14th, 2017

Location: Feather Sound Country Club

Board Attendance: Dimity Carlson, Susanne Hebert, Maria Hubert, Richard Linthicum, and Rich Pettit

Guest Attendance: Jack Hebert (Former FSCSD Chair)

Distributed online prior to Meeting:

• Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:00 p.m.

Solar Community Information: Speaker/Representative did not show up

A motion was made and carried to approve the minutes from the May 10, 2017 board

meeting.

Treasurer’s Report - (Rich Pettit)

• At the end of Oiscal year (Sept. 2017), it is expected the FSCSD will have a balance of

approximately $276,000, which includes the County Reserve of approximately $176,000.

• BeMac advised that the ligustrum replacement will cost $1,700. The FSCSD board has previously

approved this expense.

• Susanne asked Rich Pettit to follow up on a requests to have certain costs covered (e.g. mulch,

which cost $20,000 several years ago, and the Boardwalk) by discretionary funds that the County

possibly has available

A motion was made and carried to approve the Treasurer’s Report

New/Continuing Business:

Maintenance of Boardwalk at Recreation Area

• Rich Pettit is beginning the process of getting quotes for boardwalk repair. He is meeting initially

with Doug Steeler, Sr. of Steeler Enterprises who originally built the boardwalk.

• Maria Hubert suggested Rich look under Depart of Management Services (DMS) for possible

vendors used and approved by the State of Florida.

• A rough guess of expected expense for this repair is $50,000

• Preference is to replace wood with composite, which would be longer-lasting, if it makes sense

financially.

Entrance at Feather Sound Renovation Update

• Susanne Hebert reported that she has been in frequent contact with attorney Todd Jennings and

that progress is being made.

• Next step - verifying lender consent

• Maria Hubert inquired about upgrade to Egret Blvd entrance to Feather Sound, saying she has

heard complaints from neighbors that it is unattractive. It was explained by Susanne Hebert that

this entrance has not been considered by the FSCSD because it it not the main entrance and

because the City of St. Petersburg is responsible for its upkeep.

Survey to Gather Community Opinions

• Maria Hubert reported that a survey of what projects residents would like FSCSD to accomplish

can easily be done using Survey Monkey, which would aid FSCSD board members in developing a

master plan.

• The Board agreed to wait to conduct a survey until it was known whether or not the County

granted the board’s request for a millage increase and renovations on the Boardwalk and

Entrance, which have previously approved, are completed

Future Projects

• A Dog Green Space and an Outdoor Exercise Area are potential projects that have been discussed,

but there were no updates at this time.

• Steve Ochsner will do plans for either project at no cost, if desired. When the time is appropriate,

the board should also investigate applying for a grant.

• Susanne Hebert reported that she has contacted the County regarding use of property that Carlos

Yepes deeded to the County. She is awaiting further confirmation from the County but it appears

that this might be a possibility for a future Dog Green Space or other project the FSCSD may

undertake.

• In looking for areas that can be utilized, the Boardwalk is the demarcation line for wetland.

Anything inland from there can be used.

New Business:

• The FSCSD must get approval from the County to remove Brazilian Peppers, even though this

plant is invasive.

• BeMac will follow up getting the needed permission to do the necessary work.

Important Reminder:

Issues have come up during this and previous meetings that are not under the jurisdiction of the

FSCSD. The board was reminded that the FSCSD has responsibility only for the purposes that the

voters approved when the FSCSD was founded. FSCSD is a non-profit corporation organized for the purpose of providing street lighting and the acquisition, development and maintenance of recreational areas and green space for the residents of Feather Sound.

Next Meeting: 6:00 pm on Wednesday, August 16, 2017 at Feather Sound Country Club

The Meeting was adjourned at 7:15 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: May 10th, 2017

Location: Feather Sound Country Club

Board Attendance: Dimity Carlson, Marshall Deason, Susanne Hebert, Maria Hubert, Rich Pettit

Distributed online prior to Meeting:

• Update from Todd A. Jennings, Esq. to Susanne Hebert regarding Easement Status

• Cash Flow YTD Actual and Projected

• Revised Six Year Cash Flow projections Feather Sound as of May 10, 2017 and accompanying

cover letter addressed to Lori Sullivan, Pinellas County Office of Management and Budget

Call to Order: Chair Susanne Hebert called the meeting to order at 6:11 p.m.

A MOTION WAS MADE AND CARRIED TO APPROVE THE MINUTES FROM THE APRIL 6, 2017

BOARD MEETING.

Treasurer’s Report -

• Cash Flow YTD Actual and Projected

- Reflects $41,502 received from BCC

- Does not include Boardwalk maintenance expenses as repair must be put out for bid

A MOTION WAS MADE AND CARRIED TO APPROVE THE TREASURER’S P & L REPORT

New/Continuing Business:

1. Report on May 4th budget presentation to Pinellas BCC (Treasurer Rich Pettit)

• Susanne Hebert thanked Rich Pettit and Maria Hubert for going to the meeting

• Rich Pettit noted that the Florida Legislature has approved an additional $25,000 homestead

exemption to be placed on the 2018 ballot. If passed, it would be effective in 2019 and result in

lowered FSCSD tax base

• Based on the likelihood of this amendment passing, Rich reported that the BCC suggested we

revise the millage increase request from .6 to .75 and re-present our 2018 Budget to the BCC

• The revised Six Year Cash Flow projections Feather Sound as of May 10, 2017 and accompanying

cover letter addressed to Lori Sullivan, Pinellas County OfQice of Pinellas of Management and

Budget were reviewed

• The discretionary projects listed in the cover letter were discussed.

- The projects noted are ones that have been discussed previously

- In particular, the Front Entrance Signage has been the subject of considerable interest in our

community, with members of the community attending FSCSD Board meetings or contacting

FSCSD members regarding a need for improvement. The Board decided several years ago to

move ahead with this project, which has unfortunately been delayed due to easement issues

and changes in the parties/individuals involved in settling these. Regardless, there have always

been indications that these issues would be resolved favorably

- The Adult Exercise Area and more recently, the Dog Park also seem to have community support

- Maria Hubert said that some residents of Feather Sound would like to have a community

center as an alternative to the country club and the church

- Additional property that FSCSD might be able to utilize was discussed, including the property

Carlos Yepes deeded to the county. Susanne Hebert will contact the county to Qind out

boundaries, restrictions of use, etc.

- The Board agreed that our current funding priorities are (1) upkeep and maintenance of what

we already have, especially the playground and boardwalk (2) Entrance of Feather Sound

renovation

A MOTION WAS MADE AND CARRIED THAT RICH PETTIT REPORT TO THE COUNTY

COMMISSION IN ACCORDANCE WITH PRIORITIES STATED AND WHAT HAS BEEN DISCUSSED

AT THIS MEETING WITH CONTINUED DISCUSSION OF ADDITIONAL PROJECTS TO FOLLOW

- Marshall Deason reminded the Board of his suggestion at the April FSCSD meeting that the

Board reach out to the community regarding additional improvements they would like to have.

Members of the Board advised that this must be carefully and thoughtfully done, so as to be

objective, comprehensive and to reach as many residents as possible. Maria Hubert said she

would investigate Survey Monkey as a possible means and report back to the Board. It was

decided to continue this discussion of how to best reach out to the community at upcoming

board meetings

- Susanne Hubert reminded the Board it was our Qiduciary responsibility as a Board to move

forward in a careful, deliberative and sensible manner

2. Entrance of Feather Sound renovation update

• Our attorney, Todd Jennings, wrote Susanne Hebert that BRE is agreeable to an access/

maintenance easement, seeing it as an improvement to their property

• The next step is for BRE to get approval from their lender

• Once approval from BRE is assured, we can enter into a memorandum of understanding and

begin taking the appropriate steps, such as a survey, to identify and record an easement

3. Maintenance of boardwalk at park

• Rich Pettit approached Eddie Hartwell, who did not build the original boardwalk but has since

maintained it, for a bid but has not heard back from him.

• The FSCSD stressed a strong preference to use composite board, rather than wood, in the

rebuilding if more durable and cost effective in the long run, if at all Qinancially feasible

• Rich Pettit asked that anyone who has a possible source for him to contact regarding rebuilding

the boardwalk to please let him know

4. Playground Maintenance

• The lock on the gate is broken again. It seems to have been broken purposely or through

misunderstanding on how to use it because it could not have been broken through ordinary,

appropriate use.

• It was suggested that we need a simple lock, placed high.

• Rich Pettit/Susanne Hebert will work on finding a replacement. Maria Hubert offered to help if

requested.

Next Meeting: 6:00 pm on June 14, 2017 at Feather Sound Country Club (This is

an update from last meeting)

The Meeting was adjourned at 7:17 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: April 13th, 2017

Location: Feather Sound Country Club

Board Attendance: Dimity Carlson, Marshall Deason, Susanne Hebert, Maria Hubert, and Rich

Pettit

Guests Attendance: Rob Copenhaven, Steve Ochsner, Elaine Pettit and Kathy Schroeder

Distributed online prior to Meeting:

• Cash Flow YTD Actual and Projected

Distributed at the Meeting:

• Feather Sound Dog Park Proposal

Call to Order: Chair Susanne Hebert called the meeting to order at 6:05

A MOTION WAS MADE AND CARRIED TO APPROVE THE MINUTES FROM THE MARCH 8, 2017

BOARD MEETING.

Treasurer’s Report - Rich Pettit, Treasurer

• Cash Flow YTD Actual and Projected reviewed

• Capital Improvements estimate under Disbursements refers to repairs to boardwalk and assumes

complete repair with composite board.

A MOTION WAS MADE AND CARRIED TO APPROVE THE TREASURER’S P & L REPORT

New/Continuing Business:

A. Funding from County

1. Rich reviewed steps taken and progress in funding requests made to county

Rich received a call from County Administrator Mark Woodard saying County has funds in

current fiscal budget to supplement unexpected expenses (e.g. Boardwalk). In follow up

correspondence with Lori Sullivan (Financial Management & Budget Analyst with the

Pinellas County Office of Management & Budget), Rich was advised: to request $80,00,  for 4 projects of $20,000 each. To immediately submit the request so that it could be included on the April 24, 2017

meeting agenda for the Pinellas County Commissioners because there will not be another

opportunity to make this request this year.

2. Discussion points made:

Receiving these funds would free up money that could be put toward other projects desired

by the community. Making this request should help establish a need for millage increase

A MOTION WAS MADE AND CARRIED TO REQUEST $80,000 FROM THE COUNTY AND AN

INCREASE IN MILEAGE TO .60 FOR FYE 2018AND .70 I N SUBSEQUENT YEARS

B. Funding of Feather Sound Recreation Area:

1. A map of Pinellas County Parks shows that Feather Sound is under-served by the county

park system.

2. There are four other parks similar to Feather Sound’s but these receive Qinancial assistance

from the county whereas FSCSD solely maintains Feather Sound’s recreation area.

3. Depending upon the county commissioners response to our requests for special funding and

a millage, the FSCSD might want to consider asking the county to pick up this expense. Pros

and cons of this suggestion to be discussed at the appropriate time.

C. Parking of cars at night:

1. Susanne received a letter from County Attorney Paul Sacco giving us authority to erect signs

and to ask the Sheriff's Department to red tag cars for towing.

2. However, Paul Sacco assumed Feather Sound has deed to property but we do not. Marshall

Deason will follow up with Paul Sacco.

3. It is probable that we can still put up “No overnight parking” signs.

D. Entrance at Feather Sound renovation: Susanne reported that Todd Jennings is working on

the easement.

E. Landscape: BeMac will install ligustrums at the entrance when it is weather-appropriate.

F. Dog Park:

1. Kathie Schroeder and Steve Ochsner were invited to the meeting by Maria Hubert to present

a Dog Park Proposal

2. The Proposal included beneQits for a having a dog park, support of community members for

a dog park posted on Next Door Feather Sound, and three options, ranging in cost from

$30,850 to $83,700, with the third option consisting of installing the dog park in two phases.

3. This discussion will continue as there is support for a dog park.

4. Issues to be further investigated before voting to create a Dog Park Concerns include:

• Adequacy of space proposed

• Will there be an increased cost of liability insurance?

• What signage will be needed? (It should be the same as what the county uses)

• Cost of maintenance

• Cost of waste pick-up of dog poop

G. Board members were reminded that interest in an outdoor Fitness area has also been expressed.

H. Marshall Deason suggested that the FSCSD continue to reach out to the community regarding

improvements they would like to have and build support for a mileage increase.

Next Meeting: 6:00 pm on May 10, 2017 at Feather Sound Country Club

The Meeting was adjourned at 7:55 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: March 8, 2017

Location: Feather Sound Country Club

Board Attendance: Dimity Carlson, Susanne Hebert, Rich Pettit, Richard Linthicum, Maria Hubert and Marshall Deason

Distributed at Meeting: Cash Flow YTD and Projected

Call to Order:. 6:05p.m.

Special Guest: Deputy (Jessica) with the Pinellas County Sheriff's Department

General information:

• FS has active neighborhood watch group,

• Criminal activity between Dec 15-Jan 30th: 9 vehicle burglaries and 3 Residential burglaries

• A sheriff's squad car patrols Feather Sound (area 24) and there are also undercover deputies in

the area

• Inform Sheriff's Office immediately of any suspicious person or activity, they will investigate

• Sheriffs office has volunteers patrolling, a volunteer can be distinguished by khaki uniform and

his/her vehicle has amber lights and "volunteer" signage

Safety hints:

• Homeowners should call Sheriffs Office before going on vacation, they'll check homes, which

also means there be additional law enforcement presence in FS

• When away, lock up, put lights on timer, leave car in driveway

• Helicopter presence Means department is searching gor a suspicious person; stay inside but put on all outside house lights

• Never answer door to an unknown person. Be aware of well-dressed too. There are scams.

Treasurer's Report

FSCSD received $41,500 from county, first Quarterly 2017 payment (funds collected by county,

based on mileage; County takes a service fee) FSCSD ended 2016 with $297,655 2018 budget

FSCSD has been running on a deficit, $30-40,000 short.

At this point we should ask county to increase mileage to .75, from .5. Rationale: expenses planned

include entrance signage + repairs to Boardwalk. Need to start now to accumulate funds for these

projects.

It was moved and approved that the Treasure's report be accepted.

It was moved and approved that Treasurer Rich Pettit ask for mileage increase to .75. When he goes before Pinellas County commission on May 4th Susanne suggested we call our appointing commissioner to say we are in favor

Old/Continued Business

1. Parking of cars overnight at Park

Susanne spoke to Deputy Nelson who reported back that they are not stolen cars.

FSCSD cannot have the cars towed because it is public land

It was suggested we verify from county attorney on whether we can tow.

There is currently no sign indicating "no parking after dark"

It was suggested that we investigate erecting signage

2. Maintenance of playground

Gate keeps getting broken, It was suggested that we investigate make a capital improvement to install a more sustainable gate

3. Maintenance of Boardwalk - There are a lot of damaged boards

Options discussed

• Re-do boardwalk completely using composite board, which is expensive but much more

durable

• Replace only damaged boards with composite board, but this has to be same dimensions.

• Replace damaged board with current materials used

Comments:

• Need to investigate costs.

• Is there a financial savings if we do total replacement rather then in bits and pieces since it is

apparent all boards will eventually need to be replaced.

• Need to check out supporting structure, don't want to replace top now and then have problem

with supporting structure

4. Entrance at FS

• We have retained attorney Todd Jennings to gind out who owns what, so that we can get

necessary easement, and proceed with plans. Expect cost of $140,000

5. Exterminator of Fire Ants - contract needs to be renewed. It was moved and approved to renew the contract for extermination of fire ants and wasps.

New Business:

Public comment:

Feather Sound resident Will Long commented: There is duck hunting in Feather Sound during the season but we are a bird sanctuary and this should not be allowed. It was decided that we ask the county to put up no hunting signs.

Next Meeting: Thursday, Apil 13, 2017

The meeting was adjourned at 7:43

Respectfully submitted by Dimity Carlson, FSCSD Secretary

Feather Sound Community Services District, Inc. 

Date: Wednesday, Feb 8th, 2017

Location: Feather Sound Country Club

The meeting was called to order at 6:10pm. In attendance were: Susanne Hebert, Rich Pettit, Richard Linthicum, Maria Hubert  and guest, Kathie Schroeder.

Kathie Schroeder presented some information on creating a dog park in Feather Sound. While the board is not opposed to the idea, we do not believe we currently have the property to do this. However, Kathie and board member Maria Hubert are going to investigate the feasibility of available sites within the neighborhood.

The election of officers was held and the following slate was elected:

Chair – Susanne Hebert, Vice-Chair – Maria Hubert, Secretary – Dimity Carlson and Treasurer – Rich Pettit.

The minutes from the last meeting were approved as was the treasurer’s report, annual audit report and 2016  Federal income tax return.

It was brought up that cars and a motorcycle have been parking at the park overnight.  We are going to contact Audubon Villas about letting residents know that if this continues, they will be towed. Also, it was reported that people take their dogs into the playground area. We are going to have a sign made that states no animals on the playground.  The gate to the playground has been re-installed but the latch is still broken. Rich has contacted the vendor to repair.

Also, Rich is going to contact our fence vendor to obtain a quote to have split boards replaced on our boardwalk as well as have the boardwalk painted.

The board voted to retain Todd Jennings of Macfarlane Ferguson & McMullen to assist in obtaining an easement at our main entrance, so that we can proceed with the potential renovation of this entrance. Todd’s email stated that they did not anticipate the costs would exceed $4,500.00.

We are going to hold off replacing the 2 Ligustrum trees at our entrance until the rainy season starts. 

Richard (Dick) Linthicum reported on his investigation of changing out our street lights to either solar or LED.  Currently we have approximately 197 sodium lamps and 197 Cobra lamps. Dick is being told that to convert to LED would require a complete change of the fixtures which would be costly. He is also being told that the solar technology would not be feasible at this time. However, the investigation will continue so more to come on this.

There was no other new or old business.

Our next meeting is scheduled for Wednesday, March 8th at 6pm at the Feather Sound Country Club.

The meeting was adjourned at 7:20pm.

Respectfully submitted,

Susanne Hebert for Dimity Carlson

Feather Sound Community Services District, Inc. 

Date: Wednesday, Jan 11th, 2017

Location: Feather Sound Country Club

The meeting was called to order at 6:15pm. In attendance were:

Susanne Hebert, Rich Pettit and Richard Linthicum. Our incoming new board member, Maria Hubert was welcomed, but won’t be officially a member until later this week.

The minutes from the last meeting could not be approved due to lack of a quorum.

Rich presented the Treasurer’s Report which could also not be approved due to lack of a quorum.

Marty Sorrentino from the City of St. Petersburg presented information on LED lighting. The City of St. Petersburg is working with Duke Energy to have selected lights changed over to LED with a cost savings of 10% per month with no additional change over costs. Board member, Richard (Dick) Linthicum is going to investigate further into this project for the lights that the taxing district leases and maintains.

BeMac informed the board that we have a irrigation issue at the entrance which has caused part of a sidewalk to sink. We are going to have BeMac repair this. Also, BeMac will be replacing 2 Ligustrum trees at our entrance.

There was no update tonight on the entrance renovation.  

There was no other new or old business.

Our next meeting is scheduled for Wednesday, February 8th at 6pm at the Feather Sound Country Club.

The meeting was adjourned at 7:25pm.

Respectfully submitted,

Susanne Hebert for Dimity Carlson

Feather Sound Community Services District, Inc. 

Date: Wednesday, Nov 9th, 2016

Location: Feather Sound Country Club

The meeting was called to order at 6:07pm. In attendance were:

Susanne Hebert, Tom Furlong, Harry Venezia , Rich Pettit and Richard Linthicum.

Rich presented the treasurer’s report which was unanimously approved.

Harry gave an update on contacting Denis Cohrs. Harry was able to connect with Denis who told him he would email the information (with reference to our entrance renovation) he has this week. Harry will share this information with the board once he receives it.

The gate at the playground is broken and Rich will call the fence company to have it repaired.

Rich read a letter from Pinellas County Utilities about our possible non -compliance with the water restrictions.  Rich will follow up and to find out specifically what we need to correct.

Richard Linthicum reported that he had done some research on LED lighting and even cited some studies that occurred in Pittsburg, PA. He has also had a conversation with Martin Sorrentino with the City of St. Petersburg, as the city is currently working with Duke Energy on LED replacements.  The city expects a 30% cost savings in electricity. Richard is going to invite Martin to our next meeting, January 11,2017 so that the board can obtain further information.

This will be Thomas Furlong’s last board meeting and the board thanked Thomas for his participation and insite this past year.

There was no other new or old business.

Our next meeting is scheduled for Wednesday, January 11th, at 6pm at the Feather Sound Country Club.

The meeting was adjourned at 6:40pm.

Respectfully submitted,

Susanne Hebert for Dimity Carlson

Feather Sound Community Services District, Inc. 

Date: Tuesday, Sept 21st, 2016

Location: Feather Sound Country Club

The meeting was called to order at 6:05pm. In attendance were:

Susanne Hebert, Tom Furlong, Harry Venezia , Paul Gross, Rich Petit and Dimity Carlson.

The minutes from the last meeting were unanimously approved.

Rich Pettit presented the treasurer’s report which was unanimously approved.

Rich also asked for the board’s approval to switch from Desktop Quickbooks to online Quickbooks at the cost of $15/month. The board unanimously approved this as well.

The board also voted unanimously to retain the firm of FRSCPA to do our annual audit and tax return.

Rich read a letter from Pinellas County Utilities about our possible non-compliance with the water restrictions.  (It was just a warning letter) We think this occurred in the middle of July, when we had the broken pipe and the water ran for a couple of days. Rich will contact the county and let them know this has been repaired. Rich is also going to post on our feathersound.org website, contact numbers to call in case there is an irrigation emergency. These phone numbers refer to Be Mac who said was okay to post.

Paul Gross reported that he contacted the county to see if they would offer legal advice on acquiring an easement needed to proceed with our entrance renovation.  The county does not offer services for this. However, Paul did contact the law firm of McFarland /Ferguson whom he thinks we can retain to acquire our easement. The board voted and approved to have McFarland/Ferguson send us a contract and put an initial cap of $2,500 for fees.

Rich will give light bulbs to Peter Krause so that he can replace the bulbs in the  median  (by the club) when they go out.

• Guest - Bill Howatineck

Mr. Howatineck is the President at Bordeaux Village. He inquired about the ownership of the park

because there has been a problem with teens using it after hours. He said that there are two shifts of

sheriffs who patrol Feather Sound and that they would like legal authority to tell anyone using the

park after dark to leave. Susanne reported that the park is maintained by the FSCSD but is owned by

Pinellas County. He also wanted to know who controls the release of water in pond in the event the

water level should be lowered due to a hurricane.

There was no other new or old business.

Our next meeting is scheduled for Wednesday, October 19th, at 6pm at the Feather Sound Country Club.

The meeting was adjourned at 6:40

Respectfully submitted,

Susanne Hebert for Dimity Carlson

Next Meeting: 6:00 pm on Wednesday, September 28,

Feather Sound Community Services District, Inc. 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Date: Tuesday, Aug 16th, 2016

Location: Feather Sound Country Club

Board Attendance: Dimity Carlson, Tom Furlong, Susanne Hebert, Richard Linthicum, and Harry Venecia

Distributed online prior to Meeting:

• Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:08 pm

A motion was made and carried to approve the minutes from the July 28, 2016 board meeting.

Treasurer’s Report - will be given at the next meeting

New/Continuing Business:

• Entrance at Feather Sound

- Homewood Suites has verbally agreed to easement required Paul Gross will work with the county to get country’s approval of the easement

- Boardwalk foliage Susanne Hebert will contact BeMac to trim the bushes near the boardwalk. There should not be a charge.

• Oak Trees: The oak trees on Feather Sound Sound Drive should be trimmed. Susanne believes Duke Energy will trim as needed but will follow up if necessary.

• Tom Furlong is contacting Duke Energy about lights out in the median along Feather Sound Drive.

• Irrigation issues:

- BeMac should be called regarding irrigation problems.

- Suzanne will provide the Board with BeMac’s phone numbers and advised that Harold (BeMac

superintendent) and/or Bruce McClendon (owner) are the contacts with whom we should

talk.

• Guest - Bill Howatineck

Mr. Howatineck is the President at Bordeaux Village. He inquired about the ownership of the park

because there has been a problem with teens using it after hours. He said that there are two shifts of

sheriffs who patrol Feather Sound and that they would like legal authority to tell anyone using the

park after dark to leave. Susanne reported that the park is maintained by the FSCSD but is owned by

Pinellas County. He also wanted to know who controls the release of water in pond in the event the

water level should be lowered due to a hurricane.

Next Meeting: 6:00 pm on Wednesday, September 28,

Feather Sound Community Services District, Inc. 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Date: Tuesday, June 28th, 2016

Location: 2861 Executive Drive, Suite 100

The meeting was called to order at 6:15pm. In attendance were:

Susanne Hebert, Tom Furlong, Harry Venezia , Paul Gross and guest, Dale Schmid.

Dale Schmid, who is the owner of the Feather Sound Country Club, talked to the board about the “new” club.” He entertained ideas on increasing membership and also invited the board to meet at the club for future taxing district meetings.

The secretary and treasurer were not in attendance, so no minutes or treasurer’s report was presented for approval.

Paul Gross has agreed to contact the county to see if we can get assistance in acquiring the easement needed to proceed with the renovation of the main Feather Sound entrance. If needed, Paul is also going to gather several names of attorneys whom we could potentially retain to complete this task.

There was no other new or old business.

Our next meeting is scheduled for Tuesday, August 16th, at 6pm at the Feather Sound Country Club.

Respectfully submitted,

Feather Sound Community Services District, Inc. 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Date: Tuesday, May 3, 2016

Location: 2861 Executive Drive, Suite 100

Distributed online prior to Meeting:

• Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:05 pm

A motion was made and carried to approve the minutes from the February 9, 2016 board

meeting.

A motion was made and carried to approve the minutes from the March 22, 2016 board

meeting.

Treasurer’s Report (Rich Pettit)

• Cash Flow Schedule

- Insurance: reQlects receipt of $175. refund

- Maintenance - Other: Includes expenditures for pest control and maintenance of the pond

- The cash Qlow schedule through April, 2016 was reviewed, there were no other out of the

ordinary expenses.

A motion was made and carried to approve the Treasurer’s Report

• The FSCSD 2017 budget is scheduled to come before the Pinellas County, Board of County

Commissioners on Thursday May 5, 2016. Treasurer Rich Pettit is unable to be

there, nor were any other Directors. Rich will reschedule the presentation to May

12 and the FSCSD will be represented by Harry Venecia.

New/Continuing Business:

• Entrance at Feather Sound

- Denis Cohrs had volunteered to work with Homewood Suites over the easement so we

can erect a new, nicer entrance sign. Chair Susanne Hebert reported that he has been

unable to get the information we need to go forward. We very much appreciate his

interest but understand he is very busy and the Board has decided to move ahead in a

different direction. Susanne will email Denis and ask him to turn over whatever

information he has and also ask him if he can recommend an attorney to us.

- The Board thanks Denis profusely for his past help.

•

 There were no committee reports

• The Board agreed to have Tom Furlong invite Feather Sound Country Club owners Dale and

Cherie Schmidt to attend an upcoming FSCSD Board meeting.Next Meeting: 6:00 pm on Tuesday, July 28, 2016 at 2861 Executive Drive, Suite 100

The Meeting was adjourned at 6:55 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Feather Sound Community Services District, Inc. 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Feather Sound Community Services District, Inc. 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Meeting was adjourned at 6:05 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Date: September 1st, 2015

Location: 2861 Executive Drive, Suite 100

Board Attendance: Dimity Carlson, Tom Furlong, Paul Gross, Susanne Hebert, Rich Pettit and Harry Venecia

Distributed online prior to Meeting:
• Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:06 pm

A motion was made and carried to approve the minutes from July 28, 2015 board meeting.

Treasurer’s Report (Rich Pettit)

• Cash Flow Schedule
   ­ Due to the early date of this meeting in September, the August cash Slow schedule was not
yet available so the July statement was reviewed.
   ­ Payment of funds from Pinellas County were made in July, rather than as usual in August
   - There have been no unusual expenditures
   - The FSCSD Siscal year ends Sept 30. The Treasurer reported that cash on hand at year end is expected to be about 182,000; with the addition of county funds the FSCSD balance should be about $382,000.

A motion was made and carried to approve the Treasurer’s Report

• Annual Audit
-­ The Treasurer requested approval to negotiate the same contract as last year’s with the same Rirm at a cost of approximately $4,000.

A motion was made and carried to approve the retention of auditors for 2015.

New/Continuing Business:
• Entrance at Feather Sound
  - Denis Cohrs did not attend the meeting; there was no update.
  - Concern was expressed about the lack of progress being made on the entrance sign over at least the past three years. .
  - Recognizing that Denis is a busy professional who has been handling this without remuneration, Susann will check with him to Sind out where we are on this, and to ask him if he has time/inclination to follow through or do we need to hire someone. Appreciation for his interest and help was expressed.
• Greg Heick has moved, another member will be appointed
• It was suggested that the FSCSD revisit potential projects discussed in the past, such as a dog park, exercise park, etc. Communication to and feedback from the community about these or other projects they would like to see happen is important.

Committee reports:

• Landscape
  - While out of town, Susanne Hebert received a message saying a tree had fallen. She follow
up and contact BeMac if necessary
  - Despite rains, we don't see to have flooding problem on fields or playground
  - Rich Pettit is going to make sure that the watering timer for Sields is appropriately set for
current weather conditions and watering restrictions

Next Meeting: 6:00 pm on Tuesday, November 3, 2015 at 2861 Executive Drive, Suite 100 The Meeting was adjourned at 5:55 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Date: Tuesday, July 28, 2015

Location: 2861 Executive Drive, Suite 100

Board Attendance: Susanne Hebert, Dimity Carlson, and Harry Venecia

Guest: Louis Ballina

Distributed online prior to Meeting:
• Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:30 pm

The Chair reported that there was not a Quorum present; no votes would be taken

Treasurer’s Report – (Susanne Hebert for Rich Pettit)
• The updated cash flow schedule had been reviewed by those present and there were no issues to discuss

New/Continuing Business - Entrance at Feather Sound Renovation Update

• Denis Cohrs did not attend the meeting; there was no update.
• Today’s guest said he would like to return another time.
• The community had hosted a Crime Watch meeting earlier this week. A couple FSCSD members attended, but reminded the board that they did so as members of the community and not as members of the FSCSD as this type of activity does not come under the responsibilities given to the FSCSD by the Pinellas County board of County Commissioners, Florida. We were reminded this is an issue we might have to explain to any fellow community members who, not understanding our role, might have different expectations.

Committee Reports

• There were no updates on Landscape, street lighting or Friends of the Park

Next Meeting: 6:00 pm on Tuesday, September 1, 2015 at 2861 Executive Drive, Suite 100

The Meeting was adjourned at 7:00 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Date: Tuesday, June 16, 2015

Location: 2861 Executive Drive, Suite 100

Board Attendance: Susanne Hebert, Dimity Carlson,  Paul
Gross, Tom Furlong, and Harry Venecia

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:07 pm

A motion was made and carried to approve the minutes from January 13, 2015 board meeting. 

Treasurer’s Report – (Susanne Hebert for Rich Pettit)

·          The updated cash flow schedule was reviewed

A motion was made and carried to approve the Treasurer’s Report

New/Continuing Business - Entrance at Feather Sound Renovation Update

·         Susanne Hebert read email from Denis Cohrs , reporting that he had no news but hoped to have something to report at the next meeting

Committee Reports

There were no updates on Landscape, street lighting or Friends of the Park

Next Meeting:  6:00 pm on Tuesday, July 28, 2015 at 2861 Executive Drive, Suite 100 

The Meeting was adjourned at 6:30 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Feather Sound Taxing District Minutes of 4/21/2015

The meeting was called to order at 6:13pm. In attendance were:

Susanne Hebert, Tom Furlong, Rich Pettit, Harry Venezia and guest, Denis Cohrs.

Denis Cohrs reported that he has sent correspondence to the attorney of the new owners of the motel (adjacent to the Feather Sound entrance) to start preliminary discussions of approval for an easement. This is necessary in order for the taxing district to proceed with renovating the Feather Sound entrance.

The minutes of the last meeting were approved. Also, the treasurer’s report was approved.

The gate to the playground has been repaired and is in place. Also, the electrical outlet  located between the south parking lot (the basketball side) and the mangroves now has a cover over it.

Rich reported that he had purchased mercury vapor light bulbs to replace burnt out bulbs, located in our medians.

Rich also reported that the insurance policy for our board will be renewed.

Rich has filed our annual report with the state of Florida.

Our next meeting is scheduled for Tuesday, June 16th, 6pm at The Mallard Group, 2861 Executive Drive, Suite 100, Clearwater, FL 33762.

Respectfully submitted,

Susanne Hebert for Dimity Carlson

Feather Sound Community Services District, Inc. 

Date: Tuesday, March10, 2015

Location: 2861 Executive Drive, Suite 100

Board Attendance: Susanne Hebert, Dimity Carlson,  Paul  Gross, Rich Pettit , Tom Furlong

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:09 pm

Introduction of new board member

·         Tom Furlong was welcomed to the Board.

·         Tom was appointed by Commissioner Janet Long and replaces Rob Todd

·         Tom’s Contact information:

                  Email: Thomasefurlong@gmail.com     

              Phone: 727-409-0519

·         Dimity Carlson will forward the conflict of Interest form to Tom, to be turned in to Chair Susanne Hebert

·         Gratitude was expressed for the valuable and very capable service of Robb Todd

Tom Furlong agreed to complete Rob Todd’s unfinished term as FSCSD Vice Chair

A motion was made and carried to approve the minutes from February 10, 2015 board meeting. 

Treasurer’s Report – Rich Pettit

·         Current Receipts include $28,750 from Board of County Commissioners (first of 4 annual payments)

·         Current Maintenance/Utility Expenses – Follow up from problems noted at previous meeting

o   Gate Repair cost  $275. (See New/Continuing Business)

o   Water Bill – Rich Pettit met with Omni Irrigation, Inc. (subcontractors to BeMac) to determine cause of the approximately $1000 spike in last month’s water utility bill.

§  It seems that the irrigation timer was erroneously set to go off daily.

§  The timer has been reset to run correctly (2 days per week)

§  Rich will monitor the meter for the next couple of weeks.

·         The contract with Essential Pest Management for ant control to is up for renewal at a cost of $1,622 per year.

A motion was made and carried to approve the renewal of the Essential Pest Management contract for ant control

·         2015-2016 Budget

o   Rich met with Helen Karampelas to get guidance on the appropriate timing to ask for a millage increase.

§  At our current millage of .5 we are currently operating under deficit spending, with balance of monies needed drawn from our reserves held by the County.

§  .75 needed to meet current needs, without drawing down reserves further.

§  The sense that Rich got from the meeting is that we should use up more of the reserves before asking for a millage increase. Once projects that are under current consideration are firm and progress has been made in implementing them, it would be appropriate to ask for a hike in the millage rate.

·         Tom Furlong suggested that the budget request be accompanied by a letter stating both our current income and expenditures and specify the amount by which reserves will have to be tapped. Rich indicated this is his standard practice, but that perhaps he could the case could be stated more strongly.

·         Liability Insurance

o   Rich reported that he had received notice that the FSCSD liability insurance was being cancelled when the policy period ended October 17, 2015 due to noncompliance/failure to provide financial records

o   Contrary to this allegation, Rich said he has submitted the FSCSD audited financial statement and will follow up to determine why this has apparently not been received and/or recorded as received.

A motion was made and carried to approve the Treasurer’s Report

A motion was made and carried to approve the Treasurer’s letter to Helen Karampelas

New/Continuing Business

·         Gate repair

o   The missing gate was found, just inside the playground (perhaps it had been moved), with its heavy plastic hinges broken.

o   The broken hinges were replaced with metal hinges, and the gate’s height was adjusted.

o   The gate has had to be fixed numerous times, often due to it being misused and abused, but Paul Gross advised that it is necessary to help keep children safely inside the playground.

·         Entrance at Feather Sound Renovation Update  

o   There was nothing new to report from our last meeting.

o   It was suggested that, since this project has dragged on for several years, that we consider setting a timeline specifying dates by which we hope to accomplish certain tasks for which we are responsible, or consider alternate strategies.

·         Recreation Area

o   Some of the bushes appear to be brown and Rich is going to have sprinklers in those areas checked to make sure they work properly.

o   The electrical outlet needs a cover/lock. Rick will contact Randy Electric to do this.

o   It was noted how nice it is to see the Recreation Area enjoyed and appreciated by a large number of Feather Sound residents.

Next Meeting:  6:00 pm on Tuesday, April 21, 2015 at 2861 Executive Drive, Suite 100 

The Meeting was adjourned at 7:00p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: Tuesday, February 10, 2015

Location: 2861 Executive Drive, Suite 100

Board Attendance: Susanne Hebert, Dimity Carlson,  Paul
Gross, Rich Pettit , Rob Todd, and Harry Venecia

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:03 pm

A motion was made and carried to approve the minutes from January 13, 2015 board meeting. 

Treasurer’s Report – Rich Pettit

·          The updated cash flow schedule was reviewed

o   In addition to the ongoing,January expenses included $1,320 for mulch and $3,750 for accounting services

·         End of year projection is just under $400,000

·         A question was raised about the water bill, Rich will check for leakage and if he finds a problem, he will inform Susann, who will then contact BeMac to have problem fixed.

A motion was made and carried to approve the Treasurer’s Report

The treasurer reminded the board that he will present the FSCSD FY16 budget to the Board of County Commissioners at their Thursday, May 7, 2015 meeting.

o   The county has said that revenue from property millage expected to increase about 4%

o   Given the projects we are considering for the enhancement of Feather Sound (Entrance, Fitness Area, etc.) and the fact we are currently operating under deficit spending, discussion continued from previous meetings about the desirability of having our millage increased.

o   The Board reviewed Rich Pettit’s letter to Helen Karampelas in the  Pinellas County Office of Management and Budget.

A motion was made and carried to approve the Treasurer’s letter to Helen Karampelas

New/Continuing Business

·         Entrance at Feather Sound Renovation Update –  There was nothing new to report from our last meeting.

·         Playground - The Front Gate to the playground is missing. Rich and Suzanne will investigate.

Committee Reports

·         Street lighting – the lights damaged from the accident are once again repaired       

Next Meeting:  6:00 pm on Tuesday, March 10, 2015 at 2861 Executive Drive, Suite 100 

The Meeting was adjourned at 6:40 p.m.

Minutes submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: Tuesday, January 13, 2015

 Location: 2861 Executive Drive, Suite 100

Board Attendance: Susanne Hebert, Greg Helck, Rich Pettit , Rob Todd, Dimity Carlson,  and Harry Venecia

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:07 pm

Announcements:

·         Susanne Hebert announced that Mitch Golden has “retired” from the FSCSD Board. All expressed appreciation for his service and valuable contributions to the work of the board.

·         New FSCSD board member Harry Venezia was welcomed and introductions were made. 

·         The purposes of the FSCSD were reviewed:

o   Provide Street lighting,

o   Acquire, develop and maintain green space and recreational areas for the residents of Feather Sound

Election of Officers:

·         Chair  – Susanne Hebert

·         Vice Chairman – Rob Todd

·         Treasurer – Rich Pettit

·         Secretary – Dimity Carlson

A motion was made and carried to approve the minutes from December 9, 2014 board meeting. 

Treasurer’s Report – Rich Pettit

·         Funding of services required by the FSCSD to achieve its purpose are provided by an ad valorem tax.

o   Property owners within the Feather Sound district are levied a separate millage, decided by the Board of County Commissioners

o   The maximum millage rate that can be levied is 1.0 mill; it is currently .5 mill. We receive the monies from the ad valorem tax quarterly.

o   Due to a build up of reserves from past years, we are currently operating under deficit spending.  (e.g. received $115,000, spent $150,000) We are currently discussing several projects, the undertaking of which would likely cause us to seek a rate increase.

·         Ongoing expenses include

o   Landscaping, mowing, maintenance  of greenspaces & recreation area - BeMac is our service provider

o   Electrical expenses, including pole rental

o   Utilities

o   Administrative charges (insurance, audit)

·         In response to a question from Harry Venecia regarding liability, the treasurer reported that Board has indemnification and there is an insurance policy for the recreation area.

·          The updated cash flow schedule was reviewed

·         The treasurer reminded the board that he will present the FSCSD FY16 budget to the Board of County Commissioners at their Thursday, May 7, 2015 meeting.

A motion was made and carried to approve the Treasurer’s Report

New/Continuing Business

·         Entrance at Feather Sound Renovation Update –  There was nothing new to report from our last meeting.

·         Mulch has been added to the fountain area where the plants are located.

Committee Reports

·         Landscape

o   Susanne Hebert talked to BeMac about the board’s concerns, addressed at the December meeting by Mitch Golden, that the green areas may not be receiving adequate fertilization. She reported that BeMac understands our concern but advised that winter is not the appropriate time for fertilization but that it will be done as soon as the weather warms. BeMac assured her that our satisfaction is important.

·         Street lighting

o   Procedures for reporting a street lamp outage

§  Contact Duke Energy at www.progress- energy.com

§  Click on  Report an Outage

§  Follow instructions

§  It is helpful to tie a bold cord or ribbon to lightpole so that it can be more easily located

o   How to report a broken street light so that it can be repaired was included in the December, 2014 issue of Feather Sound News     

Next Meeting:  6:00 pm on Tuesday, February 10, 2015 at 2861 Executive Drive, Suite 100 

The Meeting was adjourned at 7:00 p.m.

Minutes submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: Tuesday, December 9, 2014

Location: 2861 Executive Drive, Suite 100

Board Attendance: Susanne Hebert, Rob Todd, Rich Pettit , Dimity Carlson,  and Mitch Golden

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

·         Treasurer’s “Report to the Board” Governance letter

Call to Order: Chair Susanne Hebert called the meeting to order at 6:03 pm

A motion was made and carried to approve the minutes from October 21, 2014 board meeting. 

Treasurer’s Report – Rich Pettit

·          The updated cash flow schedule was reviewed.

·         In accordance with good governance practices, board members were sent a letter from the treasurer, which reported that FSCSD finances were sound with no problems, included the updated balance sheet and the cash flow sheet, and explained the scope of the audit.

·         The 990 tax form soon is expected soon and will be shown to the FSCSD board members.

·         The treasurer will present the FSCSD FY16 budget to the Board of County Commissioners at their Thursday, May 7, 2015 meeting.

o   Further discussion revealed that FSCSD Board members question the adequacy of the current millage rate, especially since we are operating at a deficit, and suggested that the issue be re-visited. 

A motion was made and carried to approve the Treasurer’s Report

New/Continuing Business

·         Entrance at Feather Sound Renovation Update –  Rob Todd reported for Denis Cohrs that authorization from Homewood Suite has not yet been obtained but the process is moving forward.

·         Mulch has been added to the fountain area where the plants are located.

Committee Reports

·         Landscape

o   Mitch Golden suggested that quarterly fertilization, which is what is stipulated in our maintenance contract with Be Mac, may not be sufficient for the large grassy field at Earl Maze Rec Area.

§  It was recommended that we should look into increasing that, or hiring another vendor (like Tru Green Chem Lawn) to supplement it, once the sprinklers are in good working order.

§  Susanne Hebert will call BeMac about watering and fertilizing

o   Mitch Golden also suggested that we consider more frequent ant/insect treatment

·         Street lighting

o   The light run over in the accident earlier this year is again out, Rich Petit will report it.

·         The Recreation Area

o   The basketball court probably needs resurfacing

Next Meeting:  6:00 pm on Tuesday, January 13, 2015 at 2861 Executive Drive, Suite 100 

The Meeting was adjourned at 7:00 p.m.

Minutes submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: Tuesday, October 21st, 2014

Location: 2861 Executive Drive, Suite 100

The meeting was called to order at 6:00 PM. Those in attendance were Susanne Hebert, Rob Todd, Rich Pettit , Mitch Golden and Paul Gross.

The minutes from the September meeting were approved by all members present.

The treasurer’s report was approved by all members present.

The price of our annual audit increased (doubled) so Rich obtained 3 bids from 3 accounting firms.  After some discussion it was voted to retain Foelgner, Ronz and Straw, PA to do our audit for the price of $3,750.00

Rich obtained new locks for the fenced area that houses our irrigation clocks and equipment. Rich will arrange a meeting with our irrigation contractor, so that they are able to access this equipment when needed.

An estimate from BeMac was obtained to mulch the entrance to Feathersound and median which extends to the entrance of the corporate center. The cost is $1,100. BeMac also gave an estimate to mulch the balance of the planting areas throughout Feathersound for the additional price of $4,200. It was decided to only mulch the entrance areas at this time.

The fountain is now repaired and working.

The meeting was adjourned at 6:50PM.

The next meeting will be held Tuesday, December 9th,  2014, 6:00 PM at The Mallard Group.

Respectfully submitted,  Susanne Hebert (for Dimity)

Feather Sound Community Services District, Inc. 

Date: Wednesday, September 10th, 2014

Location: 2861 Executive Drive, Suite 100

The meeting was called to order at 6:14 PM. Those in attendance were Susanne Hebert, Rob Todd, Rich Pettit , and Greg Helck.

The minutes from the August meeting were approved by all members present.

The treasurer’s report was approved by all members present. We also voted and approved to have Attkisson Hongo LLC to do our annual audit.

An update on the entrance renovation was given via an email sent to Susanne from Denis Cohrs. It read:

 “I probably can't make the meeting but have been given the name of the contact person with the new property owner.  I have sent correspondence to try and move forward.  No answer as of yet.  Will try again this week.”

Mitch sent an email to Feather Sound News asking them to put a blurb in the next edition explaining to our residents how to report any street lights that may need repair.

The board voted and approved an increase of $30 per month to American Ecosystems to have them remove trash from our fountain. It has been brought to our attention that Be-Mac allegedly is putting grass clippings in the water (with the fountain. ) Susanne will contact Be-Mac and ask them to discontinue this activity if in fact they are. Susanne is also going to ask for an estimate to have our entrance planting beds mulched.

The fountain is not working and Rich is in the process of contacting our fountain vendor to have it repaired.

The meeting was adjourned at 6:45PM.

The next meeting will be held Tuesday, October  21, 2014, 6:00 PM at The Mallard Group.

Respectfully submitted,  Susanne Hebert (for Dimity)

Feather Sound Community Services District, Inc. 

Date: Wednesday, August 12th, 2014

Location: 2861 Executive Drive, Suite 100

Board Attendance: Susanne Hebert, Rob Todd, Rich Pettit , Dimity Carlson, Mitch Golden and Greg Helck.

Guest: Denis Cohrs

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:00 pm

A motion was made and carried to approve the minutes from June 10, 2014 board meeting.  

Treasurer’s Report

·         Expenditure previously approved but incurred and paid since the last meeting include the relocation of the streetlight, minor lighting repair and the cleaning of the playground equipment.

A motion was made and carried to approve the Treasurer’s Report

Old/Continuing Business

·         Entrance at Feather Sound Renovation Update  is now at a the point where Denis Cohrs can contact the new owners of Homewood Suites

·         Rich Petit will continue to explore fitness equipment for recreation area, but this is an expense budgeted for next year.

·         Susanne Hebert is going to ask Be-Mac to rake the mulch in playground area to ensure that it covers the pilings. If needed, we will get additional mulch.

·         It was requested that Be-Mac also be reminded to fertilize the fields as soon as allowable.

·         The procedure for reporting burned out streetlights was reviewed.

o   Complete form on FSCSD website

o   Tie a ribbon around the streetlight pole

·         Susanne suggested the procedure should also be reported in The Sounder. Mitch Golden will call the editor to request this.

·         Recreation Area Fencing Repair needed

o   The fencing enclosing irrigation equipment has been damaged and the gate latch broken

o   Cost to have Smith Fence repair the problem is $550

A motion was made and carried to have Smith Fence repair the recreation area fencing

There was no New Business

Next Meeting:  6:00 pm on Wednesday, September 10th  at 2861 Executive Drive, Suite 100  

The Meeting was adjourned at 6:45 p.m.

Minutes submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Date: Tuesday, June 10th, 2014

Location: 2861 Executive Drive, Suite 100

The meeting was called to order at 6:15 PM. Those in attendance were, Susanne Hebert, Rob Todd, Rich Pettit , Dimity Carlson, Paul Gross and Greg Helck.

Also present were Denis Cohrs, Betsy Scott and Chuck Connor.

The issue of the light pole movement in Fairway Villas was the first item discussed. Pictures from around all of Feather Sound were presented to show that there are several light poles (approximately 12) in Feather Sound with similar adjacencies to driveways.  A motion was made to split the cost between the taxing district and Fairway villas but was not seconded. A motion was made for the taxing district to pay the full cost of moving the light pole, approximately $3,600, and was approved by a vote of 5 to 1.  A letter from the Fairway Villas board will be required to state where the existing pole should be moved which has been received.

The minutes from the May meeting were approved by all members present.

The treasurer’s report was approved by all members present. It was noted in the treasurer’s report that the Community Services District is operating at a $61.0 deficit through September, 2014.

Denis Cohrs gave an update on the entrance renovation. Homewood Suites is presently in the process of being sold by their ownership group , together with several other properties, so they have placed on hold any discussions regarding easements. Once this is complete, they will notify Denis so that we can proceed.

Hosebibs have been installed at the base of the water fountain located by the playground.

The landscape light was purchased and installed in the medium located near the Feather Sound club entrance. This repair was the result of the auto accident several months ago.

Rich presented a bid from Tom’s Playground of Central Florida, a company that repairs and maintains community playgrounds.  The bid amount is $4,500 to clean all of our playground equipment. A motion was made , seconded and approved to have Tom’s Playground clean our playground equipment.

 The meeting was adjourned at 7:15PM.

The next meeting will be held Tuesday, August  12th ,6:00 PM at The Mallard Group.

Respectfully submitted,  Susanne Hebert (for Dimity)

Feather Sound Community Services District, Inc. 

Date: Tuesday, May 6, 2014

Location: 2861 Executive Drive, Suite 100

Board Attendance: Dimity Carlson, Mitch Golden, Susanne Hebert, Greg Helck, Rich Pettit, Rob Todd

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

·         Three Photographs of light pole at 14056 Lake Point Drive

Call to Order: Chair Susanne Hebert called the meeting to order at 6:00 pm

Fairway Villas HOA Request for Relocation of Streetlamp

·         Members of the Fairway Villa Home Owners Association Board, including president Lee Maidenberg, and the Fairway Villa homeowner residing at 14056 Lake Point Drive attended the FSCSD meeting to request the FSCSD to arrange and pay for the relocation of a streetlamp at 14056 Lake Point Drive.

·         The reason cited for the relocation was that the streetlamp’s current position is an obstruction and dangerous, having already resulted in at least one accident where it was hit by a car.

·         The FSCSD board discussed the issue, with input from the representatives of the Fairway Villas. Points raised include:

o   Cost

§  The estimate for the work from Duke Energy is  $3685.00

§  FSCSD offered to split the cost with the Fairway Villas HOA

§  The HOA said they do not have the funds to share this cost, and that it is the responsibility of the FSCSD, since the FSCSD first placed the streetlamps

§  FSCSD Rich Pettit said the FSCSD does have funds to cover this cost

o   Setting a Precedent

·       Concern was expressed by a board member of the FSCSD that paying for this relocation might lead to numerous other requests for streetlamp relocation; which could negatively effect resources.

·         It was also pointed out that neighbors had an opportunity to approve streetlamp location when first placed ten years ago.

·         A thread of emails from September of 2007 were presented to the group, representing communication between the Feather Sound Taxing District and  the Fairway Villas  HOA with reference to the installation of the new light poles. An email was presented,  quoting Lee Maidenberg which read, “ Our + is very pleased that this project has been approved and supplemental lighting by our mailboxes will be added.”

·         Another email was presented, written by Mo Barnum, who was the board member in charge of the street light project in 2007, to Robert McCabe of Progress Energy, which had a statement quoting, “I am sorry it has taken so long, but we wanted to make sure all of the homeowners were OK with the changes before everything was finalized.”

·         Pictures were also presented of other driveways in the same neighborhood with similar light poles adjacencies to driveways.

·         The current homeowner at 14056 Lake Point Drive did not live at this address at that time.

·         It was pointed out by a member of the Fairway Villas board that we can not be certain relevant homeowners actually ever saw a request for their approval, but that the actions of a previous homeowner do not change the unsafe positioning of the streetlamp.

·         A FSCSD board member noted that such requests have heretofore been rare or nonexistent and that any future request certainly would have to show good cause before action would be considered.

o   Liability

§  A FSCSD board member pointed out that Lee Maidenberg has stated that the streetlamp was original placed in a dangerous position by FSCSD and that should the issue not be resolved, that the FSCSD “will bear all responsibility for any future damage or injuries caused by the dangerous positioning of this pole.”

o   Safety

§  A FSCSD member pointed out that funds are to be used for the benefit of the Feather Sound Community and any question of safety should merit our serious consideration.

o   Relocation

§  The idea was brought up that perhaps the pole could less expensively be moved back a few feet, instead of being relocated to an entirely new location

§  The Fairway Villas HOA and the homeowner at 14056 Lake Point Drive agreed to this suggestion

§  Rich Pettit said he would investigate this possibility and get back to the FSCSD Board

A motion made and seconded “to relocate the pole if the Fairway Villas HOA split the cost with the FSCSD” failed by virtue of a tied vote (3-3)

·         Since one member of the FSCSD was not present, it was decided to postpone further motions, giving Rich Pettit further time to investigate the possibility of simply backing up the streetlamp several feet.

Feather Sound Entrance Renovation

·         Denis Cohrs stopped briefly by the meeting to give an update

·         Using the legal description he already has, Denis has recently written the Hilton again about FSCSD acquiring an easement to land on which the entrance sign sits. He has not heard back.

·         He hopes to not have to get a survey

·         The Hilton has previously said they are willing to grant the easement, it just hasn’t happened yet.

·         Again, since the county will not provide indemnity to the Hilton, it will be necessary to convince the Hilton to accept our insurance policy instead, which would offer the Hilton protection in the unlikely case someone was injured on the easement property.

A motion was made and carried to approve the minutes from April 2, 2014 board meeting.  

Treasurer’s Report

·         YTD Actual and Projected reflects $29,000 quarterly funding received.

·         Projection for the rest of the 9/30/13 – 9/30/14 year has not changed.

·         The presentation of the FSCSD budget to the county was uneventful, with no questions asked.

·         $50,000 expense for development of Fitness Area to recreation area is a line item on the 2014-2015 budget, not the current budget.

·         The FSCSD has a deficit spending of $50,000 per year, as planned.

·         Asked why the current utility bill was lower, the treasurer reported that it came at different times and varied.

·         Susanne Hebert asked the FSCSD board to consider paying Denis Cohrs for his work on the Feather Sound Entrance renovation project; specifically  for his efforts to obtain the required easement from Homewood Suites

o   It was questioned whether this possibly could be construed as a conflict of interest, since this is a project Denis had spearheaded when he previously served on the FSCSD board.          

o   It was decided to simply ask Denis his opinion, noting that he has not asked to be paid.

A motion was made and carried to approve the Treasurer’s Report

Old/Continuing Business

·         Recreation Area

o   Rich Petitt reported there were no current updates on the proposed fitness area but he will get information for the FSCSD Board’s consideration.

o   It was reported that the water source for the recreation area must be located before the playground can be cleaned.

o   It was reported that the water fountains are turned off for reasons unknown.

A motion was made and carried to approve the hiring of a plumber to locate the water source and to determine why the water fountains are not working.

o   It was reported that the recreation area needs fertilizing and Susanne Hebert will call B-Mac to do this.

·         Lighting

o    It was reported that the light fixture damaged in the fatal accident earlier this year has not been repaired or replaced.

A motion was made and carried to approve replacing the light fixture damaged in the auto accident earlier this year.

New Business

Mitch Golden proposed the FSCSD organize a Feather Sound Community social event. Ideas suggested including having an Information Booth to inform the community about what the FSCSD has accomplished and future plans and to get sponsors to provide food and beverages.

The meeting was adjourned at 7:38 pm.

Next Meeting:  6:00 pm on Tuesday, June 10^th at 6:00pm  at 2861 Executive Drive, Suite 100 

Minutes submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc. 

Minutes of Feather Sound Community Services District, Inc. – April 2nd, 2014

The meeting was called to order at 6:15 PM. Those in attendance were, Susanne Hebert, Mitch Golden, Rob Todd, Rich Pettit  and Greg Helck.

The minutes from the March meeting were approved by all members present.

The treasurer’s report was approved by all members present.

A request from the Fairway Villas of Feather Sound Association involves a light pole located between 2417 and 2419 Lake Pointe Lane. They would like this pole re-located  between 2421 and 2453 Lake Pointe Lane.  Rich has called Duke energy and is awaiting a return call to get an estimate on the cost of relocating and/or removing this pole. Once this has been determined, we will then convey the information to the home owner’s association of the Fairway Villas and let them decide if they are willing to pay this cost .

There has been no new information on the entrance renovation. We are currently  seeking information from Denis Cohrs on this matter.

Rich met with Mike from Tom’s Playground of Central Florida, a company that repairs and maintains community playgrounds. Our playground equipment needs to be cleaned. We are seeking information on our water sources at the recreation area, and once we have this, Tom’s Playground can give us a bid on the cleaning of the equipment. Rich has contacted a plumber and will meet with them at the playground 

We are still entertaining outdoor fitness equipment at the park. Several of the board members have seen installations around Pinellas County.  We are awaiting information on possible grant money to help fund this project.

We are still waiting on the light fixture to be delivered so it can be installed in the median by the club where the fatal accident occurred.

The meeting was adjourned at 7:30 PM.

The next meeting will be held Tuesday, May 6th at 6:00 PM at The Mallard Group.

Respectfully submitted

Susanne Hebert (for Dimity)

Feather Sound Community Services District, Inc.

Minutes of the Feather Sound Community Services District, Inc.

Board of Directors Meeting

Date: Wednesday, March 5, 2014

Location: 2861 Executive Drive, Suite 100

Board Attendance: Dimity Carlson, Mitch Golden, Paul Goss, Susanne Hebert, Rich Pettit, Rob Todd

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

·         Proposed FY2015 Budget for FSCSD

·         Treasurer’s proposed letter to Katherine Burbridge, Pinellas County Office of Management and Budget, accompanying FSCSD 2015 Budget Request

Call to Order: Chair Susanne Hebert called the meeting to order at 6:06 pm

A motion was made and carried to approve the minutes from January 15, 2014 board meeting.  

Treasurer’s Report

·         YTD Actual and Projected reflects $28,758 quarterly funding received as well as insurance refund received during the past two months

§  It was explained that FSCSD insurance cost based on funding received, so insurance refund reflects decreased funding

·         Rich presented the proposed budget for fiscal year 9/30/14 – 9/30/15.

§  $50,000 budget line added for development of Fitness Area to recreation area

§  Budget otherwise the same as for current fiscal year

§  Reminder: Pinellas County Office of Management and Budget advised us last year that it would be prudent for the FSCSD Board to survey Feather Sound residents about what improvements they would like to have considered.

A motion was made and carried to approve the Treasurer’s Report

A motion was made and carried to approve the proposed FSCSD 2014-2015 Budget

Old/Continuing Business

Feather Sound entrance renovation update

            Mitch Golden was thanked for overseeing the painting of the Feather Sound entrance sign, which serves as a temporary facelift.

            Concern was expressed that no progress has been made in over a year on obtaining the required easement from Homewood Suites. Susanne Hebert agreed to write and ask Denis Cohrs if he wanted to continue to spearhead this project or would it be more reasonable and time efficient for the FSCSD directors to hire a real estate attorney to pursue what is required with Homewood and the county. In either case, appreciation for Denis Cohrs’ initial work was expressed.

Audubon parking on street

            “No Parking” signs are up at Audubon and will hopefully eliminate overnight parking.

            “No Parking” signs were also put up in front of the Recreation Area, however, where they were not wanted. Susanne Hebert will contact the County with a request that the signs in front of the recreation area be removed, where overnight parking has not been a problem.

Follow through on Playground Safety Consultants’ findings

            Repairs have been completed and all problems have been properly fixed

            Rich Pettit has found a company that will service playground equipment twice a year to keep it properly maintained. He determine cost and report back to the FSCSD directors at the April meeting.

Ant Problem

Rich Pettit has obtained an estimate of $1,600 for Essential Pest Management

Susanne Hebert requested that the exterminators check the area to determine the ants have indeed been eliminated in the week or so following the treatment.

A motion was made and carried to hire Essential Pest Management to exterminate the ants in the recreation area  playing fields and playground

Fitness Equipment

Discussion continued on placing adult fitness equipment adjacent to the playground.

Some thoughts expressed – an adult fitness area would not be subjected to the same safety rules as the children’s playground area; about ten pieces of equipment would initially be obtained, some pneumatic; shade, probably provided by trees, would be necessary; we need to know the expected life span of the equipment; and we should investigate whether any grants might be available to help set up fitness areas

Rich Pettit will continue to gather information and present it to the FSCSD committee.

There were no Committee Reports or public comment.

The meeting was adjourned at 7:20pm.

Next Meeting:  6:00 pm on Wednesday, April 2nd at 6:00pm  at 2861 Executive Drive, Suite 100 

Minutes submitted by Dimity Carlson, Board Secretary

Feather Sound Community Services District, Inc.

Date: Wednesday, January 15, 2014

Location: 2861 Executive Drive, Suite 100

The meeting was called to order at 6:23 PM. Those in attendance were, Susanne Hebert, Mitch Golden, Rob Todd and Rich Pettit.

There were no minutes to approve as the secretary was not in attendance.

The treasurer’s report  was approved by all members present.

The audit report and tax return were reviewed and approved as well.

We will need to file our annual report and it was agreed that we would keep Denis Cohrs as our registered agent.

An update on the Audubon parking situation on the street  was given. It was agreed by the board, that we support the parking restrictions that we not allow parking on the street and that we ask the county to install “No Parking” signs. Susanne has been in contact with John Morroni’s office as well as Pinellas county traffic engineering. A copy of our board minutes indicating our position on this matter will be forwarded to Debra Jaramillo, Studies and Investigations Manager for Pinellas County.

Mitch presented 2 bids for a temporary facelift to our front entrance, one from DAC for $2,975 and one from Left Coast Painting for $3,300.  The board agreed to pursue the bid from DAC.

Denis Cohrs was not present so we had no update on the entrance renovation.

Rich has been in contact with REP services regarding a bid for work to comply with our playground safety consultants’ findings.  Scott Brushwood of REP services will be supplying the board this information at a future date.

Mitch reported on his findings of pursuing the installation of tennis courts at the park. Due to lack of space and costs, it has been decided that this would not be a good idea. However, Rich suggested looking into renting a court from the country club, however we are going to check our charter to see if we have jurisdiction to do this.

Rich presented some materials on equipment to create a “Fitness Zone” at the park. There are 8 such fitness zones at various parks throughout Pinellas county and it was decided we would visit these to see if this is something we want to pursue in Feather Sound.

Mitch brought up the idea of creating an annual Feather Sound outdoor event i.e. a 5K that could be scheduled either in the spring or the fall. The board agreed that this would be a great idea, but we would need someone to organize this and seek out sponsors. More to come on this subject.

Finally, election of officers, Rob Todd moved to keep the same slate as last year, motion was 2nd and approved, so the slate is:

Susanne Hebert, Chair

Mitch Golden, Vice-Chair

Dimity Carlson, Secretary

Rich Petit, Treasurer

Next meeting is scheduled for February 12th, 6pm at The Mallard Group.

Respectfully submitted,

Susanne Hebert (for Dimity)

Feather Sound Community Services District, Inc.

Feather Sound Community Services District, Inc.

Feather Sound Community Services District, Inc.

Feather Sound Community Services District, Inc.

Feather Sound Community Services District, Inc.

Feather Sound Community Services District, Inc.

Feather Sound Community Services District, Inc.

Feather Sound Community Services District, Inc.

Feather Sound Community Services District, Inc.

Feather Sound Community Services District, Inc.