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Feather Sound Community Services District, Inc. 

 

Date: June 14th, 2017

 

Location: Feather Sound Country Club

Board Attendance: Dimity Carlson, Susanne Hebert, Maria Hubert, Richard Linthicum, and Rich Pettit

Guest Attendance: Jack Hebert (Former FSCSD Chair)

Distributed online prior to Meeting:

• Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:00 p.m.

Solar Community Information: Speaker/Representative did not show up

A motion was made and carried to approve the minutes from the May 10, 2017 board

meeting.

Treasurer’s Report - (Rich Pettit)

• At the end of Oiscal year (Sept. 2017), it is expected the FSCSD will have a balance of

approximately $276,000, which includes the County Reserve of approximately $176,000.

• BeMac advised that the ligustrum replacement will cost $1,700. The FSCSD board has previously

approved this expense.

• Susanne asked Rich Pettit to follow up on a requests to have certain costs covered (e.g. mulch,

which cost $20,000 several years ago, and the Boardwalk) by discretionary funds that the County

possibly has available

A motion was made and carried to approve the Treasurer’s Report

 

New/Continuing Business:

 

Maintenance of Boardwalk at Recreation Area

• Rich Pettit is beginning the process of getting quotes for boardwalk repair. He is meeting initially

with Doug Steeler, Sr. of Steeler Enterprises who originally built the boardwalk.

• Maria Hubert suggested Rich look under Depart of Management Services (DMS) for possible

vendors used and approved by the State of Florida.

• A rough guess of expected expense for this repair is $50,000

• Preference is to replace wood with composite, which would be longer-lasting, if it makes sense

financially.

 

Entrance at Feather Sound Renovation Update

• Susanne Hebert reported that she has been in frequent contact with attorney Todd Jennings and

that progress is being made.

• Next step - verifying lender consent

• Maria Hubert inquired about upgrade to Egret Blvd entrance to Feather Sound, saying she has

heard complaints from neighbors that it is unattractive. It was explained by Susanne Hebert that

this entrance has not been considered by the FSCSD because it it not the main entrance and

because the City of St. Petersburg is responsible for its upkeep.

Survey to Gather Community Opinions

• Maria Hubert reported that a survey of what projects residents would like FSCSD to accomplish

can easily be done using Survey Monkey, which would aid FSCSD board members in developing a

master plan.

• The Board agreed to wait to conduct a survey until it was known whether or not the County

granted the board’s request for a millage increase and renovations on the Boardwalk and

Entrance, which have previously approved, are completed

Future Projects

• A Dog Green Space and an Outdoor Exercise Area are potential projects that have been discussed,

but there were no updates at this time.

• Steve Ochsner will do plans for either project at no cost, if desired. When the time is appropriate,

the board should also investigate applying for a grant.

• Susanne Hebert reported that she has contacted the County regarding use of property that Carlos

Yepes deeded to the County. She is awaiting further confirmation from the County but it appears

that this might be a possibility for a future Dog Green Space or other project the FSCSD may

undertake.

• In looking for areas that can be utilized, the Boardwalk is the demarcation line for wetland.

Anything inland from there can be used.

 

New Business:

 

• The FSCSD must get approval from the County to remove Brazilian Peppers, even though this

plant is invasive.

• BeMac will follow up getting the needed permission to do the necessary work.

Important Reminder:

Issues have come up during this and previous meetings that are not under the jurisdiction of the

FSCSD. The board was reminded that the FSCSD has responsibility only for the purposes that the

voters approved when the FSCSD was founded. FSCSD is a non-profit corporation organized for the purpose of providing street lighting and the acquisition, development and maintenance of recreational areas and green space for the residents of Feather Sound.

Next Meeting: 6:00 pm on Wednesday, August 16, 2017 at Feather Sound Country Club

The Meeting was adjourned at 7:15 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

 

 

Feather Sound Community Services District, Inc. 

 

Date: May 10th, 2017

 

Location: Feather Sound Country Club

 

Board Attendance: Dimity Carlson, Marshall Deason, Susanne Hebert, Maria Hubert, Rich Pettit

Distributed online prior to Meeting:

• Update from Todd A. Jennings, Esq. to Susanne Hebert regarding Easement Status

• Cash Flow YTD Actual and Projected

• Revised Six Year Cash Flow projections Feather Sound as of May 10, 2017 and accompanying

cover letter addressed to Lori Sullivan, Pinellas County Office of Management and Budget

 

Call to Order: Chair Susanne Hebert called the meeting to order at 6:11 p.m.

A MOTION WAS MADE AND CARRIED TO APPROVE THE MINUTES FROM THE APRIL 6, 2017

BOARD MEETING.

Treasurer’s Report -

• Cash Flow YTD Actual and Projected

- Reflects $41,502 received from BCC

- Does not include Boardwalk maintenance expenses as repair must be put out for bid

A MOTION WAS MADE AND CARRIED TO APPROVE THE TREASURER’S P & L REPORT

New/Continuing Business:

1. Report on May 4th budget presentation to Pinellas BCC (Treasurer Rich Pettit)

• Susanne Hebert thanked Rich Pettit and Maria Hubert for going to the meeting

• Rich Pettit noted that the Florida Legislature has approved an additional $25,000 homestead

exemption to be placed on the 2018 ballot. If passed, it would be effective in 2019 and result in

lowered FSCSD tax base

• Based on the likelihood of this amendment passing, Rich reported that the BCC suggested we

revise the millage increase request from .6 to .75 and re-present our 2018 Budget to the BCC

• The revised Six Year Cash Flow projections Feather Sound as of May 10, 2017 and accompanying

cover letter addressed to Lori Sullivan, Pinellas County OfQice of Pinellas of Management and

Budget were reviewed

• The discretionary projects listed in the cover letter were discussed.

- The projects noted are ones that have been discussed previously

- In particular, the Front Entrance Signage has been the subject of considerable interest in our

community, with members of the community attending FSCSD Board meetings or contacting

FSCSD members regarding a need for improvement. The Board decided several years ago to

move ahead with this project, which has unfortunately been delayed due to easement issues

and changes in the parties/individuals involved in settling these. Regardless, there have always

been indications that these issues would be resolved favorably

- The Adult Exercise Area and more recently, the Dog Park also seem to have community support

- Maria Hubert said that some residents of Feather Sound would like to have a community

center as an alternative to the country club and the church

- Additional property that FSCSD might be able to utilize was discussed, including the property

Carlos Yepes deeded to the county. Susanne Hebert will contact the county to Qind out

boundaries, restrictions of use, etc.

- The Board agreed that our current funding priorities are (1) upkeep and maintenance of what

we already have, especially the playground and boardwalk (2) Entrance of Feather Sound

renovation

A MOTION WAS MADE AND CARRIED THAT RICH PETTIT REPORT TO THE COUNTY

COMMISSION IN ACCORDANCE WITH PRIORITIES STATED AND WHAT HAS BEEN DISCUSSED

AT THIS MEETING WITH CONTINUED DISCUSSION OF ADDITIONAL PROJECTS TO FOLLOW

- Marshall Deason reminded the Board of his suggestion at the April FSCSD meeting that the

Board reach out to the community regarding additional improvements they would like to have.

Members of the Board advised that this must be carefully and thoughtfully done, so as to be

objective, comprehensive and to reach as many residents as possible. Maria Hubert said she

would investigate Survey Monkey as a possible means and report back to the Board. It was

decided to continue this discussion of how to best reach out to the community at upcoming

board meetings

- Susanne Hubert reminded the Board it was our Qiduciary responsibility as a Board to move

forward in a careful, deliberative and sensible manner

 

2. Entrance of Feather Sound renovation update

• Our attorney, Todd Jennings, wrote Susanne Hebert that BRE is agreeable to an access/

maintenance easement, seeing it as an improvement to their property

• The next step is for BRE to get approval from their lender

• Once approval from BRE is assured, we can enter into a memorandum of understanding and

begin taking the appropriate steps, such as a survey, to identify and record an easement

 

3. Maintenance of boardwalk at park

• Rich Pettit approached Eddie Hartwell, who did not build the original boardwalk but has since

maintained it, for a bid but has not heard back from him.

• The FSCSD stressed a strong preference to use composite board, rather than wood, in the

rebuilding if more durable and cost effective in the long run, if at all Qinancially feasible

• Rich Pettit asked that anyone who has a possible source for him to contact regarding rebuilding

the boardwalk to please let him know

 

4. Playground Maintenance

• The lock on the gate is broken again. It seems to have been broken purposely or through

misunderstanding on how to use it because it could not have been broken through ordinary,

appropriate use.

• It was suggested that we need a simple lock, placed high.

• Rich Pettit/Susanne Hebert will work on finding a replacement. Maria Hubert offered to help if

requested.

 

Next Meeting: 6:00 pm on June 14, 2017 at Feather Sound Country Club (This is

an update from last meeting)

The Meeting was adjourned at 7:17 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc. 

 

Date: April 13th, 2017

 

Location: Feather Sound Country Club

 

Board Attendance: Dimity Carlson, Marshall Deason, Susanne Hebert, Maria Hubert, and Rich

Pettit

 

Guests Attendance: Rob Copenhaven, Steve Ochsner, Elaine Pettit and Kathy Schroeder

 

Distributed online prior to Meeting:

• Cash Flow YTD Actual and Projected

Distributed at the Meeting:

• Feather Sound Dog Park Proposal

 

Call to Order: Chair Susanne Hebert called the meeting to order at 6:05

 

A MOTION WAS MADE AND CARRIED TO APPROVE THE MINUTES FROM THE MARCH 8, 2017

BOARD MEETING.

 

Treasurer’s Report - Rich Pettit, Treasurer

• Cash Flow YTD Actual and Projected reviewed

• Capital Improvements estimate under Disbursements refers to repairs to boardwalk and assumes

complete repair with composite board.

A MOTION WAS MADE AND CARRIED TO APPROVE THE TREASURER’S P & L REPORT

 

New/Continuing Business:

A. Funding from County

1. Rich reviewed steps taken and progress in funding requests made to county

Rich received a call from County Administrator Mark Woodard saying County has funds in

current fiscal budget to supplement unexpected expenses (e.g. Boardwalk). In follow up

correspondence with Lori Sullivan (Financial Management & Budget Analyst with the

Pinellas County Office of Management & Budget), Rich was advised: to request $80,00,  for 4 projects of $20,000 each. To immediately submit the request so that it could be included on the April 24, 2017

meeting agenda for the Pinellas County Commissioners because there will not be another

opportunity to make this request this year.

2. Discussion points made:

Receiving these funds would free up money that could be put toward other projects desired

by the community. Making this request should help establish a need for millage increase

 

A MOTION WAS MADE AND CARRIED TO REQUEST $80,000 FROM THE COUNTY AND AN

INCREASE IN MILEAGE TO .60 FOR FYE 2018AND .70 I N SUBSEQUENT YEARS

 

B. Funding of Feather Sound Recreation Area:

1. A map of Pinellas County Parks shows that Feather Sound is under-served by the county

park system.

2. There are four other parks similar to Feather Sound’s but these receive Qinancial assistance

from the county whereas FSCSD solely maintains Feather Sound’s recreation area.

3. Depending upon the county commissioners response to our requests for special funding and

a millage, the FSCSD might want to consider asking the county to pick up this expense. Pros

and cons of this suggestion to be discussed at the appropriate time.

 

C. Parking of cars at night:

1. Susanne received a letter from County Attorney Paul Sacco giving us authority to erect signs

and to ask the Sheriff's Department to red tag cars for towing.

2. However, Paul Sacco assumed Feather Sound has deed to property but we do not. Marshall

Deason will follow up with Paul Sacco.

3. It is probable that we can still put up “No overnight parking” signs.

 

D. Entrance at Feather Sound renovation: Susanne reported that Todd Jennings is working on

the easement.

E. Landscape: BeMac will install ligustrums at the entrance when it is weather-appropriate.

F. Dog Park:

1. Kathie Schroeder and Steve Ochsner were invited to the meeting by Maria Hubert to present

a Dog Park Proposal

2. The Proposal included beneQits for a having a dog park, support of community members for

a dog park posted on Next Door Feather Sound, and three options, ranging in cost from

$30,850 to $83,700, with the third option consisting of installing the dog park in two phases.

3. This discussion will continue as there is support for a dog park.

4. Issues to be further investigated before voting to create a Dog Park Concerns include:

• Adequacy of space proposed

• Will there be an increased cost of liability insurance?

• What signage will be needed? (It should be the same as what the county uses)

• Cost of maintenance

• Cost of waste pick-up of dog poop

 

G. Board members were reminded that interest in an outdoor Fitness area has also been expressed.

 

H. Marshall Deason suggested that the FSCSD continue to reach out to the community regarding

improvements they would like to have and build support for a mileage increase.

 

Next Meeting: 6:00 pm on May 10, 2017 at Feather Sound Country Club

 

The Meeting was adjourned at 7:55 p.m.

 

Minutes respectfully submitted by Dimity Carlson, Board Secretary

 

 

Feather Sound Community Services District, Inc. 

Date: March 8, 2017

Location: Feather Sound Country Club

Board Attendance: Dimity Carlson, Susanne Hebert, Rich Pettit, Richard Linthicum, Maria Hubert and Marshall Deason

Distributed at Meeting: Cash Flow YTD and Projected

Call to Order:. 6:05p.m.

Special Guest: Deputy (Jessica) with the Pinellas County Sheriff's Department

General information:

• FS has active neighborhood watch group,

• Criminal activity between Dec 15-Jan 30th: 9 vehicle burglaries and 3 Residential burglaries

• A sheriff's squad car patrols Feather Sound (area 24) and there are also undercover deputies in

the area

• Inform Sheriff's Office immediately of any suspicious person or activity, they will investigate

• Sheriffs office has volunteers patrolling, a volunteer can be distinguished by khaki uniform and

his/her vehicle has amber lights and "volunteer" signage

Safety hints:

• Homeowners should call Sheriffs Office before going on vacation, they'll check homes, which

also means there be additional law enforcement presence in FS

• When away, lock up, put lights on timer, leave car in driveway

• Helicopter presence Means department is searching gor a suspicious person; stay inside but put on all outside house lights

• Never answer door to an unknown person. Be aware of well-dressed too. There are scams.

 

Treasurer's Report

FSCSD received $41,500 from county, first Quarterly 2017 payment (funds collected by county,

based on mileage; County takes a service fee) FSCSD ended 2016 with $297,655 2018 budget

FSCSD has been running on a deficit, $30-40,000 short.

 

At this point we should ask county to increase mileage to .75, from .5. Rationale: expenses planned

include entrance signage + repairs to Boardwalk. Need to start now to accumulate funds for these

projects.

It was moved and approved that the Treasure's report be accepted.

It was moved and approved that Treasurer Rich Pettit ask for mileage increase to .75. When he goes before Pinellas County commission on May 4th Susanne suggested we call our appointing commissioner to say we are in favor

Old/Continued Business

1. Parking of cars overnight at Park

Susanne spoke to Deputy Nelson who reported back that they are not stolen cars.

FSCSD cannot have the cars towed because it is public land

It was suggested we verify from county attorney on whether we can tow.

There is currently no sign indicating "no parking after dark"

It was suggested that we investigate erecting signage

 

2. Maintenance of playground

Gate keeps getting broken, It was suggested that we investigate make a capital improvement to install a more sustainable gate

 

3. Maintenance of Boardwalk - There are a lot of damaged boards

Options discussed

• Re-do boardwalk completely using composite board, which is expensive but much more

durable

• Replace only damaged boards with composite board, but this has to be same dimensions.

• Replace damaged board with current materials used

Comments:

• Need to investigate costs.

• Is there a financial savings if we do total replacement rather then in bits and pieces since it is

apparent all boards will eventually need to be replaced.

• Need to check out supporting structure, don't want to replace top now and then have problem

with supporting structure

 

4. Entrance at FS

• We have retained attorney Todd Jennings to gind out who owns what, so that we can get

necessary easement, and proceed with plans. Expect cost of $140,000

 

5. Exterminator of Fire Ants - contract needs to be renewed. It was moved and approved to renew the contract for extermination of fire ants and wasps.

 

New Business:

Public comment:

Feather Sound resident Will Long commented: There is duck hunting in Feather Sound during the season but we are a bird sanctuary and this should not be allowed. It was decided that we ask the county to put up no hunting signs.

Next Meeting: Thursday, Apil 13, 2017

The meeting was adjourned at 7:43

Respectfully submitted by Dimity Carlson, FSCSD Secretary

 

Feather Sound Community Services District, Inc. 

 

Date: Wednesday, Feb 8th, 2017

Location: Feather Sound Country Club

The meeting was called to order at 6:10pm. In attendance were: Susanne Hebert, Rich Pettit, Richard Linthicum, Maria Hubert  and guest, Kathie Schroeder.

Kathie Schroeder presented some information on creating a dog park in Feather Sound. While the board is not opposed to the idea, we do not believe we currently have the property to do this. However, Kathie and board member Maria Hubert are going to investigate the feasibility of available sites within the neighborhood.

The election of officers was held and the following slate was elected:

Chair – Susanne Hebert, Vice-Chair – Maria Hubert, Secretary – Dimity Carlson and Treasurer – Rich Pettit.

The minutes from the last meeting were approved as was the treasurer’s report, annual audit report and 2016  Federal income tax return.

It was brought up that cars and a motorcycle have been parking at the park overnight.  We are going to contact Audubon Villas about letting residents know that if this continues, they will be towed. Also, it was reported that people take their dogs into the playground area. We are going to have a sign made that states no animals on the playground.  The gate to the playground has been re-installed but the latch is still broken. Rich has contacted the vendor to repair.

Also, Rich is going to contact our fence vendor to obtain a quote to have split boards replaced on our boardwalk as well as have the boardwalk painted.

The board voted to retain Todd Jennings of Macfarlane Ferguson & McMullen to assist in obtaining an easement at our main entrance, so that we can proceed with the potential renovation of this entrance. Todd’s email stated that they did not anticipate the costs would exceed $4,500.00.

We are going to hold off replacing the 2 Ligustrum trees at our entrance until the rainy season starts. 

Richard (Dick) Linthicum reported on his investigation of changing out our street lights to either solar or LED.  Currently we have approximately 197 sodium lamps and 197 Cobra lamps. Dick is being told that to convert to LED would require a complete change of the fixtures which would be costly. He is also being told that the solar technology would not be feasible at this time. However, the investigation will continue so more to come on this.

There was no other new or old business.

Our next meeting is scheduled for Wednesday, March 8th at 6pm at the Feather Sound Country Club.

The meeting was adjourned at 7:20pm.

Respectfully submitted,

Susanne Hebert for Dimity Carlson

 

Feather Sound Community Services District, Inc. 

 

Date: Wednesday, Jan 11th, 2017

Location: Feather Sound Country Club

The meeting was called to order at 6:15pm. In attendance were:

Susanne Hebert, Rich Pettit and Richard Linthicum. Our incoming new board member, Maria Hubert was welcomed, but won’t be officially a member until later this week.

The minutes from the last meeting could not be approved due to lack of a quorum.

Rich presented the Treasurer’s Report which could also not be approved due to lack of a quorum.

Marty Sorrentino from the City of St. Petersburg presented information on LED lighting. The City of St. Petersburg is working with Duke Energy to have selected lights changed over to LED with a cost savings of 10% per month with no additional change over costs. Board member, Richard (Dick) Linthicum is going to investigate further into this project for the lights that the taxing district leases and maintains.

BeMac informed the board that we have a irrigation issue at the entrance which has caused part of a sidewalk to sink. We are going to have BeMac repair this. Also, BeMac will be replacing 2 Ligustrum trees at our entrance.

There was no update tonight on the entrance renovation.  

There was no other new or old business.

Our next meeting is scheduled for Wednesday, February 8th at 6pm at the Feather Sound Country Club.

The meeting was adjourned at 7:25pm.

Respectfully submitted,

Susanne Hebert for Dimity Carlson

 

Feather Sound Community Services District, Inc. 

 

Date: Wednesday, Nov 9th, 2016

Location: Feather Sound Country Club

The meeting was called to order at 6:07pm. In attendance were:

Susanne Hebert, Tom Furlong, Harry Venezia , Rich Pettit and Richard Linthicum.

 

Rich presented the treasurer’s report which was unanimously approved.

 

Harry gave an update on contacting Denis Cohrs. Harry was able to connect with Denis who told him he would email the information (with reference to our entrance renovation) he has this week. Harry will share this information with the board once he receives it.

 

The gate at the playground is broken and Rich will call the fence company to have it repaired.

 

Rich read a letter from Pinellas County Utilities about our possible non -compliance with the water restrictions.  Rich will follow up and to find out specifically what we need to correct.

 

Richard Linthicum reported that he had done some research on LED lighting and even cited some studies that occurred in Pittsburg, PA. He has also had a conversation with Martin Sorrentino with the City of St. Petersburg, as the city is currently working with Duke Energy on LED replacements.  The city expects a 30% cost savings in electricity. Richard is going to invite Martin to our next meeting, January 11,2017 so that the board can obtain further information.

 

This will be Thomas Furlong’s last board meeting and the board thanked Thomas for his participation and insite this past year.

 

There was no other new or old business.

 

Our next meeting is scheduled for Wednesday, January 11th, at 6pm at the Feather Sound Country Club.

 

The meeting was adjourned at 6:40pm.

 

Respectfully submitted,

Susanne Hebert for Dimity Carlson

 

 

Feather Sound Community Services District, Inc. 

 

Date: Tuesday, Sept 21st, 2016

Location: Feather Sound Country Club

The meeting was called to order at 6:05pm. In attendance were:

Susanne Hebert, Tom Furlong, Harry Venezia , Paul Gross, Rich Petit and Dimity Carlson.

 

The minutes from the last meeting were unanimously approved.

 

Rich Pettit presented the treasurer’s report which was unanimously approved.

Rich also asked for the board’s approval to switch from Desktop Quickbooks to online Quickbooks at the cost of $15/month. The board unanimously approved this as well.

The board also voted unanimously to retain the firm of FRSCPA to do our annual audit and tax return.

 

Rich read a letter from Pinellas County Utilities about our possible non-compliance with the water restrictions.  (It was just a warning letter) We think this occurred in the middle of July, when we had the broken pipe and the water ran for a couple of days. Rich will contact the county and let them know this has been repaired. Rich is also going to post on our feathersound.org website, contact numbers to call in case there is an irrigation emergency. These phone numbers refer to Be Mac who said was okay to post.

 

Paul Gross reported that he contacted the county to see if they would offer legal advice on acquiring an easement needed to proceed with our entrance renovation.  The county does not offer services for this. However, Paul did contact the law firm of McFarland /Ferguson whom he thinks we can retain to acquire our easement. The board voted and approved to have McFarland/Ferguson send us a contract and put an initial cap of $2,500 for fees.

 

Rich will give light bulbs to Peter Krause so that he can replace the bulbs in the  median  (by the club) when they go out.

• Guest - Bill Howatineck

Mr. Howatineck is the President at Bordeaux Village. He inquired about the ownership of the park

because there has been a problem with teens using it after hours. He said that there are two shifts of

sheriffs who patrol Feather Sound and that they would like legal authority to tell anyone using the

park after dark to leave. Susanne reported that the park is maintained by the FSCSD but is owned by

Pinellas County. He also wanted to know who controls the release of water in pond in the event the

water level should be lowered due to a hurricane.

 

There was no other new or old business.

 

Our next meeting is scheduled for Wednesday, October 19th, at 6pm at the Feather Sound Country Club.

The meeting was adjourned at 6:40

 

Respectfully submitted,

Susanne Hebert for Dimity Carlson

Next Meeting: 6:00 pm on Wednesday, September 28,

 

 

Feather Sound Community Services District, Inc. 

 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

 

Date: Tuesday, Aug 16th, 2016

Location: Feather Sound Country Club

Board Attendance: Dimity Carlson, Tom Furlong, Susanne Hebert, Richard Linthicum, and Harry Venecia

Distributed online prior to Meeting:

• Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:08 pm

A motion was made and carried to approve the minutes from the July 28, 2016 board meeting.

Treasurer’s Report - will be given at the next meeting

New/Continuing Business:

• Entrance at Feather Sound

- Homewood Suites has verbally agreed to easement required Paul Gross will work with the county to get country’s approval of the easement

- Boardwalk foliage Susanne Hebert will contact BeMac to trim the bushes near the boardwalk. There should not be a charge.

 

• Oak Trees: The oak trees on Feather Sound Sound Drive should be trimmed. Susanne believes Duke Energy will trim as needed but will follow up if necessary.

• Tom Furlong is contacting Duke Energy about lights out in the median along Feather Sound Drive.

• Irrigation issues:

- BeMac should be called regarding irrigation problems.

- Suzanne will provide the Board with BeMac’s phone numbers and advised that Harold (BeMac

superintendent) and/or Bruce McClendon (owner) are the contacts with whom we should

talk.

• Guest - Bill Howatineck

Mr. Howatineck is the President at Bordeaux Village. He inquired about the ownership of the park

because there has been a problem with teens using it after hours. He said that there are two shifts of

sheriffs who patrol Feather Sound and that they would like legal authority to tell anyone using the

park after dark to leave. Susanne reported that the park is maintained by the FSCSD but is owned by

Pinellas County. He also wanted to know who controls the release of water in pond in the event the

water level should be lowered due to a hurricane.

Next Meeting: 6:00 pm on Wednesday, September 28,

 

 

 

Feather Sound Community Services District, Inc. 

 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

 

Date: Tuesday, June 28th, 2016

 

Location: 2861 Executive Drive, Suite 100

The meeting was called to order at 6:15pm. In attendance were:

Susanne Hebert, Tom Furlong, Harry Venezia , Paul Gross and guest, Dale Schmid.

Dale Schmid, who is the owner of the Feather Sound Country Club, talked to the board about the “new” club.” He entertained ideas on increasing membership and also invited the board to meet at the club for future taxing district meetings.

The secretary and treasurer were not in attendance, so no minutes or treasurer’s report was presented for approval.

Paul Gross has agreed to contact the county to see if we can get assistance in acquiring the easement needed to proceed with the renovation of the main Feather Sound entrance. If needed, Paul is also going to gather several names of attorneys whom we could potentially retain to complete this task.

There was no other new or old business.

Our next meeting is scheduled for Tuesday, August 16th, at 6pm at the Feather Sound Country Club.

Respectfully submitted,

Susanne Hebert for Dimity Carlson

 

Feather Sound Community Services District, Inc. 

 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

 

Date: Tuesday, May 3, 2016

 

Location: 2861 Executive Drive, Suite 100

 

Distributed online prior to Meeting:

• Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:05 pm

A motion was made and carried to approve the minutes from the February 9, 2016 board

meeting.

A motion was made and carried to approve the minutes from the March 22, 2016 board

meeting.

Treasurer’s Report (Rich Pettit)

• Cash Flow Schedule

- Insurance: reQlects receipt of $175. refund

- Maintenance - Other: Includes expenditures for pest control and maintenance of the pond

- The cash Qlow schedule through April, 2016 was reviewed, there were no other out of the

ordinary expenses.

A motion was made and carried to approve the Treasurer’s Report

• The FSCSD 2017 budget is scheduled to come before the Pinellas County, Board of County

Commissioners on Thursday May 5, 2016. Treasurer Rich Pettit is unable to be

there, nor were any other Directors. Rich will reschedule the presentation to May

12 and the FSCSD will be represented by Harry Venecia.

 

New/Continuing Business:

 

• Entrance at Feather Sound

- Denis Cohrs had volunteered to work with Homewood Suites over the easement so we

can erect a new, nicer entrance sign. Chair Susanne Hebert reported that he has been

unable to get the information we need to go forward. We very much appreciate his

interest but understand he is very busy and the Board has decided to move ahead in a

different direction. Susanne will email Denis and ask him to turn over whatever

information he has and also ask him if he can recommend an attorney to us.

- The Board thanks Denis profusely for his past help.

 There were no committee reports

 

• The Board agreed to have Tom Furlong invite Feather Sound Country Club owners Dale and

Cherie Schmidt to attend an upcoming FSCSD Board meeting.Next Meeting: 6:00 pm on Tuesday, July 28, 2016 at 2861 Executive Drive, Suite 100

 

The Meeting was adjourned at 6:55 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc. 

 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Date: Tuesday, February 9th, 2016

Location: 2861 Executive Drive, Suite 100

Board Attendance: Dimity Carlson, Tom Furlong, Susanne Hebert, Dick Linthicum, Rich Pettit and Harry Venecia

Distributed online prior to Meeting:

• Cash Flow YTD Actual and Projected
• Draft of 2017 Budget Request letter to be sent to Lori Sullivan, Pinellas County OfQice of

Management and Budget

Call to Order: Chair Susanne Hebert called the meeting to order at 6:05 pm

President’s Announcement: New Board member Richard (Dick) Linthicum was introduced and welcome.

A motion was made and carried to approve the minutes from January 12, 2016 board meeting.

Election of Officers

Susanne Hebert, Chair

Tom Furlong, Vice-Chair

Rich Petit, Treasurer

Dimity Carlson, Secretary

Treasurer’s Report (Rich Pettit)

• Cash Flow Schedule

- The cash Flow schedule through January, 2016 was reviewed, there were no out of the ordinary expenses.

A motion was made and carried to approve the Treasurer’s Report

- The FY 2017 proposed budget was reviewed

A motion was made and carried to approve the FY 2017 Proposed Budget and the Budget Request Letter

New/Continuing Business:

• Entrance at Feather Sound

- Denis Cohrs did not attend the meeting; Susanne contacted him by phone and he said he has verbal approval from Homewood Suites for the easement and he is working on getting the paperwork signed.

• There were no committee reports

Next Meeting: 6:00 pm on Tuesday, March 22, 2016 at 2861 Executive Drive, Suite 100 The Meeting was adjourned at 6:30 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc. 

 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Date: Tuesday, January 12th, 2016

Location: 2861 Executive Drive, Suite 100

Board Attendance: Dimity Carlson, Paul Gross, Susanne Hebert, Rich Pettit and Harry Venecia

Distributed online prior to Meeting:  Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:05 pm. A motion was made and carried to approve the minutes from December 8, 2015 board meeting.

Treasurer’s Report (Rich Pettit)

• Cash Flow Schedule

- The December cash Flow schedule was reviewed, there were no out of the ordinary expenses.

- $156,212 cash on hand

- $368,343, FSCSD Total balance, including reserves from county

- Insurance was slightly less than budgeted, due to decreased balance

• Harry Venecia offered to contact Duke Power to determine the feasibility of using more energy efficient  light bulbs

• Harry Venecia suggested investigating FSCSD’s eligibility for an account at American Express

Bank, which would FSCSD approximately $1,000 additional interest per year. He will send Rich the information.

A motion was made and carried to approve the Treasurer’s Report

New/Continuing Business:

• Susanne announced that Richard Linthicum has replace Greig Heick, who has moved from Feather Sound, on the FSCSD board. He expects to attend the February meeting.

• Entrance at Feather Sound - Denis Cohrs did not attend the meeting; Susanne contacted him by phone and he said he had made contact with Homewood Suites there was no update to report yet. Denis plans to be at the February meeting.

• There were no committee reports

Next Meeting: 6:00 pm on Tuesday, February 9, 2016 at 2861 Executive Drive, Suite 100 The

Meeting was adjourned at 6:40 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc. 

 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Date: Tuesday, December 8th, 2015

Location: 2861 Executive Drive, Suite 100

Board Attendance: Susanne Hebert, Tom Furlong, Rich Pettit, Harry Venezia and guest, Denis Cohrs.

The minutes of the last meeting were approved. Also, the treasurer’s report was presented and approved.  Rich presented the annual audit  which was just completed.

Denis Cohrs reported that he has submitted a request (to the property owners) for an easement at our main entrance. Once the approval is received, it will then go to the county for final review. Denis hopes to have this in the next 30 days.

A quote for new chains for the swings at the recreation area was presented and approved in the amount of $612.48.

The meeting was adjourned at 6:45pm.

Our next meeting is scheduled for Tuesday, January 12th, at 6pm at The Mallard Group, 2861 Executive Drive, Suite 100, Clearwater, FL 33762.

Respectfully submitted,

Susanne Hebert for Dimity Carlson

 

Feather Sound Community Services District, Inc. 

 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

Date: Tuesday, November 3, 2015

Location: 2861 Executive Drive, Suite 100

Board Attendance: Dimity Carlson, Tom Furlong, Susanne Hebert, Rich Pettit and Harry Venecia

Distributed online prior to Meeting:

Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:08 pm

Announcement (Susanne Hebert) : Denis Cohrs was unable to attend the meeting tonight due to a work schedule conOlict but “promised to be in attendance at our December meeting with the easement in hand”.

A motion was made and carried to approve the minutes from September 1, 2015 board meeting.

Treasurer’s Report (Rich Pettit)

• Cash Flow Schedule

- The September cash flow schedule was reviewed, there were no out of the ordinary expenses.

- The September statement was the year-end statement; the new fiscal year began October 2015.

- $182,637 cash on hand - $383,246, FSCSD Total balance, including reserves from county

• Liability Insurance has been paid

• D&O insurance will be billed to FSCSD in November

A motion was made and carried to approve the Treasurer’s Report

• Fraudulent Charge to FSCSD Bank Account

- Rich reported that the Synovus Bank checking account has been compromised due to the thief of checks from the mailbox of our landscape service BeMac. The account and routing number on the stolen checks was used in a forged check in the amount of $1,207.29 processed at Home Depot store number 0244 in Bradenton Florida. Home Depot has submitted the check for review to their fraud department. Stop payments have been placed on both stolen checks. Rich asked that board approval be given for the current checking account with Synovus to be closed and a new one opened. The signatures on the new account should be:

Rich Pettit , Treasurer
Susanne Hebert, President
Thomas Furlong, Vice President

A motion was made and carried to close the old account and open a new one with the signatures as recommended by Rich.

New/Continuing Business:

Committee reports:

• Landscape

- Tom Furlong reported that the hedges in the median strip across from Eagles Walk in front of The Club are too wide, causing it to be difficult to see oncoming traffic when making a turn and thus creating a safety hazard. Suzanne will report this to BeMac.

- Harry Venecia reported that a sign in the median, about 10 car lengths behind the light at the intersection across from Publix, is so covered by overgrowth that is is impossible to read the sign.

- Susanne Hebert will report both of these problems to BeMac.

• Lighting

- Dimity Carlson reported that there are quite a few streetlights out. Susanne Hebert reminded the Board to place a brightly colored ribbon around the poles and report them online

- To report outage: >progress-energy.com>report an outage

• Recreation Area

- The Vinyl covering on the swings chains needs to be replaced. Rich will follow up with this.

- Branches of the Brazilian Pepper trees along the Boardwalk are obstructing the walkway in a few places and need to be trimmed. Susanne will report this as well to BeMac.

- Rich Pettit reported that the paint is wearing off in some places on the boardwalk. Some of the wood planks are showing some heavy wear.

- Rich Pettit also noted that the end of the boardwalk on the basketball court side of the recreation area is tilting at about a 5 degree angle. It is not in danger of sinking at this time but the Board agree to monitored it and repair it if and when necessary.

Next Meeting: 6:00 pm on Tuesday, December 8, 2015 at 2861 Executive Drive, Suite 100 The

Meeting was adjourned at 6:05 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

 

 

Feather Sound Community Services District, Inc. 

 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

 

Date: September 1st, 2015

 

Location: 2861 Executive Drive, Suite 100

 

Board Attendance: Dimity Carlson, Tom Furlong, Paul Gross, Susanne Hebert, Rich Pettit and Harry Venecia

Distributed online prior to Meeting:
• Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:06 pm

A motion was made and carried to approve the minutes from July 28, 2015 board meeting.

Treasurer’s Report (Rich Pettit)

• Cash Flow Schedule
   ­ Due to the early date of this meeting in September, the August cash Slow schedule was not
yet available so the July statement was reviewed.
   ­ Payment of funds from Pinellas County were made in July, rather than as usual in August
   - There have been no unusual expenditures
   - The FSCSD Siscal year ends Sept 30. The Treasurer reported that cash on hand at year end is expected to be about 182,000; with the addition of county funds the FSCSD balance should be about $382,000.

A motion was made and carried to approve the Treasurer’s Report

• Annual Audit
-­ The Treasurer requested approval to negotiate the same contract as last year’s with the same Rirm at a cost of approximately $4,000.

A motion was made and carried to approve the retention of auditors for 2015.

New/Continuing Business:
• Entrance at Feather Sound
  - Denis Cohrs did not attend the meeting; there was no update.
  - Concern was expressed about the lack of progress being made on the entrance sign over at least the past three years. .
  - Recognizing that Denis is a busy professional who has been handling this without remuneration, Susann will check with him to Sind out where we are on this, and to ask him if he has time/inclination to follow through or do we need to hire someone. Appreciation for his interest and help was expressed.
• Greg Heick has moved, another member will be appointed
• It was suggested that the FSCSD revisit potential projects discussed in the past, such as a dog park, exercise park, etc. Communication to and feedback from the community about these or other projects they would like to see happen is important.

Committee reports:

• Landscape
  - While out of town, Susanne Hebert received a message saying a tree had fallen. She follow
up and contact BeMac if necessary
  - Despite rains, we don't see to have flooding problem on fields or playground
  - Rich Pettit is going to make sure that the watering timer for Sields is appropriately set for
current weather conditions and watering restrictions

Next Meeting: 6:00 pm on Tuesday, November 3, 2015 at 2861 Executive Drive, Suite 100 The Meeting was adjourned at 5:55 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc. 

 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

 

Date: Tuesday, July 28, 2015

 

Location: 2861 Executive Drive, Suite 100

 

Board Attendance: Susanne Hebert, Dimity Carlson, and Harry Venecia

Guest: Louis Ballina

Distributed online prior to Meeting:
• Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:30 pm

The Chair reported that there was not a Quorum present; no votes would be taken

Treasurer’s Report – (Susanne Hebert for Rich Pettit)
• The updated cash flow schedule had been reviewed by those present and there were no issues to discuss

New/Continuing Business - Entrance at Feather Sound Renovation Update

• Denis Cohrs did not attend the meeting; there was no update.
• Today’s guest said he would like to return another time.
• The community had hosted a Crime Watch meeting earlier this week. A couple FSCSD members attended, but reminded the board that they did so as members of the community and not as members of the FSCSD as this type of activity does not come under the responsibilities given to the FSCSD by the Pinellas County board of County Commissioners, Florida. We were reminded this is an issue we might have to explain to any fellow community members who, not understanding our role, might have different expectations.

Committee Reports

• There were no updates on Landscape, street lighting or Friends of the Park

Next Meeting: 6:00 pm on Tuesday, September 1, 2015 at 2861 Executive Drive, Suite 100

The Meeting was adjourned at 7:00 p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc. 

 

Minutes of the Feather Sound Community Services District, Inc. Board of Directors Meeting

 

Date: Tuesday, June 16, 2015

 

Location: 2861 Executive Drive, Suite 100

 

Board Attendance: Susanne Hebert, Dimity Carlson,  Paul
Gross, Tom Furlong, and Harry Venecia

 

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

 

Call to Order: Chair Susanne Hebert called the meeting to order at 6:07 pm

 

A motion was made and carried to approve the minutes from January 13, 2015 board meeting. 

 

Treasurer’s Report – (Susanne Hebert for Rich Pettit)

·          The updated cash flow schedule was reviewed

 

A motion was made and carried to approve the Treasurer’s Report

 

New/Continuing Business - Entrance at Feather Sound Renovation Update

 

·         Susanne Hebert read email from Denis Cohrs , reporting that he had no news but hoped to have something to report at the next meeting

 

Committee Reports

There were no updates on Landscape, street lighting or Friends of the Park

 

Next Meeting:  6:00 pm on Tuesday, July 28, 2015 at 2861 Executive Drive, Suite 100 

 

The Meeting was adjourned at 6:30 p.m.

 

Minutes respectfully submitted by Dimity Carlson, Board Secretary

 

 

Feather Sound Community Services District, Inc. 

 

Feather Sound Taxing District Minutes of 4/21/2015

 

The meeting was called to order at 6:13pm. In attendance were:

Susanne Hebert, Tom Furlong, Rich Pettit, Harry Venezia and guest, Denis Cohrs.

 

Denis Cohrs reported that he has sent correspondence to the attorney of the new owners of the motel (adjacent to the Feather Sound entrance) to start preliminary discussions of approval for an easement. This is necessary in order for the taxing district to proceed with renovating the Feather Sound entrance.

 

The minutes of the last meeting were approved. Also, the treasurer’s report was approved.

 

The gate to the playground has been repaired and is in place. Also, the electrical outlet  located between the south parking lot (the basketball side) and the mangroves now has a cover over it.

 

Rich reported that he had purchased mercury vapor light bulbs to replace burnt out bulbs, located in our medians.

Rich also reported that the insurance policy for our board will be renewed.

 

Rich has filed our annual report with the state of Florida.

 

Our next meeting is scheduled for Tuesday, June 16th, 6pm at The Mallard Group, 2861 Executive Drive, Suite 100, Clearwater, FL 33762.

 

Respectfully submitted,

Susanne Hebert for Dimity Carlson

 

Feather Sound Community Services District, Inc. 

 

Date: Tuesday, March10, 2015

Location: 2861 Executive Drive, Suite 100

Board Attendance: Susanne Hebert, Dimity Carlson,  Paul  Gross, Rich Pettit , Tom Furlong

 

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

 

Call to Order: Chair Susanne Hebert called the meeting to order at 6:09 pm

 

Introduction of new board member

·         Tom Furlong was welcomed to the Board.

·         Tom was appointed by Commissioner Janet Long and replaces Rob Todd

·         Tom’s Contact information:

                  Email: Thomasefurlong@gmail.com     

              Phone: 727-409-0519

·         Dimity Carlson will forward the conflict of Interest form to Tom, to be turned in to Chair Susanne Hebert

·         Gratitude was expressed for the valuable and very capable service of Robb Todd

 

Tom Furlong agreed to complete Rob Todd’s unfinished term as FSCSD Vice Chair

 

A motion was made and carried to approve the minutes from February 10, 2015 board meeting. 

 

Treasurer’s Report – Rich Pettit

·         Current Receipts include $28,750 from Board of County Commissioners (first of 4 annual payments)

·         Current Maintenance/Utility Expenses – Follow up from problems noted at previous meeting

o   Gate Repair cost  $275. (See New/Continuing Business)

o   Water Bill – Rich Pettit met with Omni Irrigation, Inc. (subcontractors to BeMac) to determine cause of the approximately $1000 spike in last month’s water utility bill.

§  It seems that the irrigation timer was erroneously set to go off daily.

§  The timer has been reset to run correctly (2 days per week)

§  Rich will monitor the meter for the next couple of weeks.

·         The contract with Essential Pest Management for ant control to is up for renewal at a cost of $1,622 per year.

 

A motion was made and carried to approve the renewal of the Essential Pest Management contract for ant control

 

·         2015-2016 Budget

o   Rich met with Helen Karampelas to get guidance on the appropriate timing to ask for a millage increase.

§  At our current millage of .5 we are currently operating under deficit spending, with balance of monies needed drawn from our reserves held by the County.

§  .75 needed to meet current needs, without drawing down reserves further.

§  The sense that Rich got from the meeting is that we should use up more of the reserves before asking for a millage increase. Once projects that are under current consideration are firm and progress has been made in implementing them, it would be appropriate to ask for a hike in the millage rate.

·         Tom Furlong suggested that the budget request be accompanied by a letter stating both our current income and expenditures and specify the amount by which reserves will have to be tapped. Rich indicated this is his standard practice, but that perhaps he could the case could be stated more strongly.

·         Liability Insurance

o   Rich reported that he had received notice that the FSCSD liability insurance was being cancelled when the policy period ended October 17, 2015 due to noncompliance/failure to provide financial records

o   Contrary to this allegation, Rich said he has submitted the FSCSD audited financial statement and will follow up to determine why this has apparently not been received and/or recorded as received.

 

A motion was made and carried to approve the Treasurer’s Report

 

A motion was made and carried to approve the Treasurer’s letter to Helen Karampelas

 

New/Continuing Business

·         Gate repair

o   The missing gate was found, just inside the playground (perhaps it had been moved), with its heavy plastic hinges broken.

o   The broken hinges were replaced with metal hinges, and the gate’s height was adjusted.

o   The gate has had to be fixed numerous times, often due to it being misused and abused, but Paul Gross advised that it is necessary to help keep children safely inside the playground.

·         Entrance at Feather Sound Renovation Update  

o   There was nothing new to report from our last meeting.

o   It was suggested that, since this project has dragged on for several years, that we consider setting a timeline specifying dates by which we hope to accomplish certain tasks for which we are responsible, or consider alternate strategies.

·         Recreation Area

o   Some of the bushes appear to be brown and Rich is going to have sprinklers in those areas checked to make sure they work properly.

o   The electrical outlet needs a cover/lock. Rick will contact Randy Electric to do this.

o   It was noted how nice it is to see the Recreation Area enjoyed and appreciated by a large number of Feather Sound residents.

 

Next Meeting:  6:00 pm on Tuesday, April 21, 2015 at 2861 Executive Drive, Suite 100 

The Meeting was adjourned at 7:00p.m.

Minutes respectfully submitted by Dimity Carlson, Board Secretary

 

 

Feather Sound Community Services District, Inc. 

 

Date: Tuesday, February 10, 2015

Location: 2861 Executive Drive, Suite 100

 

Board Attendance: Susanne Hebert, Dimity Carlson,  Paul
Gross, Rich Pettit , Rob Todd, and Harry Venecia

 

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

 

Call to Order: Chair Susanne Hebert called the meeting to order at 6:03 pm

 

A motion was made and carried to approve the minutes from January 13, 2015 board meeting. 

 

Treasurer’s Report – Rich Pettit

·          The updated cash flow schedule was reviewed

o   In addition to the ongoing,January expenses included $1,320 for mulch and $3,750 for accounting services

·         End of year projection is just under $400,000

·         A question was raised about the water bill, Rich will check for leakage and if he finds a problem, he will inform Susann, who will then contact BeMac to have problem fixed.

 

A motion was made and carried to approve the Treasurer’s Report

 

The treasurer reminded the board that he will present the FSCSD FY16 budget to the Board of County Commissioners at their Thursday, May 7, 2015 meeting.

o   The county has said that revenue from property millage expected to increase about 4%

o   Given the projects we are considering for the enhancement of Feather Sound (Entrance, Fitness Area, etc.) and the fact we are currently operating under deficit spending, discussion continued from previous meetings about the desirability of having our millage increased.

o   The Board reviewed Rich Pettit’s letter to Helen Karampelas in the  Pinellas County Office of Management and Budget.

 

A motion was made and carried to approve the Treasurer’s letter to Helen Karampelas

 

 

New/Continuing Business

·         Entrance at Feather Sound Renovation Update –  There was nothing new to report from our last meeting.

·         Playground - The Front Gate to the playground is missing. Rich and Suzanne will investigate.

 

Committee Reports

·         Street lighting – the lights damaged from the accident are once again repaired       

 

Next Meeting:  6:00 pm on Tuesday, March 10, 2015 at 2861 Executive Drive, Suite 100 

 

The Meeting was adjourned at 6:40 p.m.

Minutes submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc. 

 

Date: Tuesday, January 13, 2015

 Location: 2861 Executive Drive, Suite 100

Board Attendance: Susanne Hebert, Greg Helck, Rich Pettit , Rob Todd, Dimity Carlson,  and Harry Venecia

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

 

Call to Order: Chair Susanne Hebert called the meeting to order at 6:07 pm

 

Announcements:

·         Susanne Hebert announced that Mitch Golden has “retired” from the FSCSD Board. All expressed appreciation for his service and valuable contributions to the work of the board.

·         New FSCSD board member Harry Venezia was welcomed and introductions were made. 

·         The purposes of the FSCSD were reviewed:

o   Provide Street lighting,

o   Acquire, develop and maintain green space and recreational areas for the residents of Feather Sound

 

Election of Officers:

·         Chair  – Susanne Hebert

·         Vice Chairman – Rob Todd

·         Treasurer – Rich Pettit

·         Secretary – Dimity Carlson

 

A motion was made and carried to approve the minutes from December 9, 2014 board meeting. 

 

Treasurer’s Report – Rich Pettit

·         Funding of services required by the FSCSD to achieve its purpose are provided by an ad valorem tax.

o   Property owners within the Feather Sound district are levied a separate millage, decided by the Board of County Commissioners

o   The maximum millage rate that can be levied is 1.0 mill; it is currently .5 mill. We receive the monies from the ad valorem tax quarterly.

o   Due to a build up of reserves from past years, we are currently operating under deficit spending.  (e.g. received $115,000, spent $150,000) We are currently discussing several projects, the undertaking of which would likely cause us to seek a rate increase.

·         Ongoing expenses include

o   Landscaping, mowing, maintenance  of greenspaces & recreation area - BeMac is our service provider

o   Electrical expenses, including pole rental

o   Utilities

o   Administrative charges (insurance, audit)

·         In response to a question from Harry Venecia regarding liability, the treasurer reported that Board has indemnification and there is an insurance policy for the recreation area.

·          The updated cash flow schedule was reviewed

·         The treasurer reminded the board that he will present the FSCSD FY16 budget to the Board of County Commissioners at their Thursday, May 7, 2015 meeting.

 

A motion was made and carried to approve the Treasurer’s Report

 

New/Continuing Business

·         Entrance at Feather Sound Renovation Update –  There was nothing new to report from our last meeting.

·         Mulch has been added to the fountain area where the plants are located.

 

Committee Reports

·         Landscape

o   Susanne Hebert talked to BeMac about the board’s concerns, addressed at the December meeting by Mitch Golden, that the green areas may not be receiving adequate fertilization. She reported that BeMac understands our concern but advised that winter is not the appropriate time for fertilization but that it will be done as soon as the weather warms. BeMac assured her that our satisfaction is important.

·         Street lighting

o   Procedures for reporting a street lamp outage

§  Contact Duke Energy at www.progress- energy.com

§  Click on  Report an Outage

§  Follow instructions

§  It is helpful to tie a bold cord or ribbon to lightpole so that it can be more easily located

o   How to report a broken street light so that it can be repaired was included in the December, 2014 issue of Feather Sound News     

 

Next Meeting:  6:00 pm on Tuesday, February 10, 2015 at 2861 Executive Drive, Suite 100 

 

The Meeting was adjourned at 7:00 p.m.

 

Minutes submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc. 

 

Date: Tuesday, December 9, 2014

Location: 2861 Executive Drive, Suite 100

Board Attendance: Susanne Hebert, Rob Todd, Rich Pettit , Dimity Carlson,  and Mitch Golden

 

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

·         Treasurer’s “Report to the Board” Governance letter

 

Call to Order: Chair Susanne Hebert called the meeting to order at 6:03 pm

A motion was made and carried to approve the minutes from October 21, 2014 board meeting. 

 

Treasurer’s Report – Rich Pettit

·          The updated cash flow schedule was reviewed.

·         In accordance with good governance practices, board members were sent a letter from the treasurer, which reported that FSCSD finances were sound with no problems, included the updated balance sheet and the cash flow sheet, and explained the scope of the audit.

·         The 990 tax form soon is expected soon and will be shown to the FSCSD board members.

·         The treasurer will present the FSCSD FY16 budget to the Board of County Commissioners at their Thursday, May 7, 2015 meeting.

o   Further discussion revealed that FSCSD Board members question the adequacy of the current millage rate, especially since we are operating at a deficit, and suggested that the issue be re-visited. 

A motion was made and carried to approve the Treasurer’s Report

 

New/Continuing Business

·         Entrance at Feather Sound Renovation Update –  Rob Todd reported for Denis Cohrs that authorization from Homewood Suite has not yet been obtained but the process is moving forward.

·         Mulch has been added to the fountain area where the plants are located.

 

Committee Reports

·         Landscape

o   Mitch Golden suggested that quarterly fertilization, which is what is stipulated in our maintenance contract with Be Mac, may not be sufficient for the large grassy field at Earl Maze Rec Area.

§  It was recommended that we should look into increasing that, or hiring another vendor (like Tru Green Chem Lawn) to supplement it, once the sprinklers are in good working order.

§  Susanne Hebert will call BeMac about watering and fertilizing

o   Mitch Golden also suggested that we consider more frequent ant/insect treatment

·         Street lighting

o   The light run over in the accident earlier this year is again out, Rich Petit will report it.

·         The Recreation Area

o   The basketball court probably needs resurfacing

 

Next Meeting:  6:00 pm on Tuesday, January 13, 2015 at 2861 Executive Drive, Suite 100 

The Meeting was adjourned at 7:00 p.m.

 

Minutes submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc. 

 

Date: Tuesday, October 21st, 2014

Location: 2861 Executive Drive, Suite 100

The meeting was called to order at 6:00 PM. Those in attendance were Susanne Hebert, Rob Todd, Rich Pettit , Mitch Golden and Paul Gross.

 

The minutes from the September meeting were approved by all members present.

 

The treasurer’s report was approved by all members present.

 

The price of our annual audit increased (doubled) so Rich obtained 3 bids from 3 accounting firms.  After some discussion it was voted to retain Foelgner, Ronz and Straw, PA to do our audit for the price of $3,750.00

 

Rich obtained new locks for the fenced area that houses our irrigation clocks and equipment. Rich will arrange a meeting with our irrigation contractor, so that they are able to access this equipment when needed.

 

An estimate from BeMac was obtained to mulch the entrance to Feathersound and median which extends to the entrance of the corporate center. The cost is $1,100. BeMac also gave an estimate to mulch the balance of the planting areas throughout Feathersound for the additional price of $4,200. It was decided to only mulch the entrance areas at this time.

 

The fountain is now repaired and working.

 

The meeting was adjourned at 6:50PM.

 

The next meeting will be held Tuesday, December 9th,  2014, 6:00 PM at The Mallard Group.

 

Respectfully submitted,  Susanne Hebert (for Dimity)

 

Feather Sound Community Services District, Inc. 

 

Date: Wednesday, September 10th, 2014

Location: 2861 Executive Drive, Suite 100

The meeting was called to order at 6:14 PM. Those in attendance were Susanne Hebert, Rob Todd, Rich Pettit , and Greg Helck.

The minutes from the August meeting were approved by all members present.

The treasurer’s report was approved by all members present. We also voted and approved to have Attkisson Hongo LLC to do our annual audit.

An update on the entrance renovation was given via an email sent to Susanne from Denis Cohrs. It read:

 “I probably can't make the meeting but have been given the name of the contact person with the new property owner.  I have sent correspondence to try and move forward.  No answer as of yet.  Will try again this week.”

Mitch sent an email to Feather Sound News asking them to put a blurb in the next edition explaining to our residents how to report any street lights that may need repair.

The board voted and approved an increase of $30 per month to American Ecosystems to have them remove trash from our fountain. It has been brought to our attention that Be-Mac allegedly is putting grass clippings in the water (with the fountain. ) Susanne will contact Be-Mac and ask them to discontinue this activity if in fact they are. Susanne is also going to ask for an estimate to have our entrance planting beds mulched.

The fountain is not working and Rich is in the process of contacting our fountain vendor to have it repaired.

The meeting was adjourned at 6:45PM.

The next meeting will be held Tuesday, October  21, 2014, 6:00 PM at The Mallard Group.

Respectfully submitted,  Susanne Hebert (for Dimity)

 

Feather Sound Community Services District, Inc. 

 

Date: Wednesday, August 12th, 2014

Location: 2861 Executive Drive, Suite 100

Board Attendance: Susanne Hebert, Rob Todd, Rich Pettit , Dimity Carlson, Mitch Golden and Greg Helck.

 

Guest: Denis Cohrs

 

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

 

Call to Order: Chair Susanne Hebert called the meeting to order at 6:00 pm

 

A motion was made and carried to approve the minutes from June 10, 2014 board meeting.  

 

Treasurer’s Report

·         Expenditure previously approved but incurred and paid since the last meeting include the relocation of the streetlight, minor lighting repair and the cleaning of the playground equipment.

 

A motion was made and carried to approve the Treasurer’s Report

 

Old/Continuing Business

·         Entrance at Feather Sound Renovation Update  is now at a the point where Denis Cohrs can contact the new owners of Homewood Suites

·         Rich Petit will continue to explore fitness equipment for recreation area, but this is an expense budgeted for next year.

·         Susanne Hebert is going to ask Be-Mac to rake the mulch in playground area to ensure that it covers the pilings. If needed, we will get additional mulch.

·         It was requested that Be-Mac also be reminded to fertilize the fields as soon as allowable.

·         The procedure for reporting burned out streetlights was reviewed.

o   Complete form on FSCSD website

o   Tie a ribbon around the streetlight pole

·         Susanne suggested the procedure should also be reported in The Sounder. Mitch Golden will call the editor to request this.

·         Recreation Area Fencing Repair needed

o   The fencing enclosing irrigation equipment has been damaged and the gate latch broken

o   Cost to have Smith Fence repair the problem is $550

 

A motion was made and carried to have Smith Fence repair the recreation area fencing

 

There was no New Business

Next Meeting:  6:00 pm on Wednesday, September 10th  at 2861 Executive Drive, Suite 100  

The Meeting was adjourned at 6:45 p.m.

 

Minutes submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc. 

 

Date: Tuesday, June 10th, 2014

Location: 2861 Executive Drive, Suite 100

The meeting was called to order at 6:15 PM. Those in attendance were, Susanne Hebert, Rob Todd, Rich Pettit , Dimity Carlson, Paul Gross and Greg Helck.

Also present were Denis Cohrs, Betsy Scott and Chuck Connor.

The issue of the light pole movement in Fairway Villas was the first item discussed. Pictures from around all of Feather Sound were presented to show that there are several light poles (approximately 12) in Feather Sound with similar adjacencies to driveways.  A motion was made to split the cost between the taxing district and Fairway villas but was not seconded. A motion was made for the taxing district to pay the full cost of moving the light pole, approximately $3,600, and was approved by a vote of 5 to 1.  A letter from the Fairway Villas board will be required to state where the existing pole should be moved which has been received.

The minutes from the May meeting were approved by all members present.

The treasurer’s report was approved by all members present. It was noted in the treasurer’s report that the Community Services District is operating at a $61.0 deficit through September, 2014.

Denis Cohrs gave an update on the entrance renovation. Homewood Suites is presently in the process of being sold by their ownership group , together with several other properties, so they have placed on hold any discussions regarding easements. Once this is complete, they will notify Denis so that we can proceed.

Hosebibs have been installed at the base of the water fountain located by the playground.

The landscape light was purchased and installed in the medium located near the Feather Sound club entrance. This repair was the result of the auto accident several months ago.

Rich presented a bid from Tom’s Playground of Central Florida, a company that repairs and maintains community playgrounds.  The bid amount is $4,500 to clean all of our playground equipment. A motion was made , seconded and approved to have Tom’s Playground clean our playground equipment.

 The meeting was adjourned at 7:15PM.

The next meeting will be held Tuesday, August  12th ,6:00 PM at The Mallard Group.

Respectfully submitted,  Susanne Hebert (for Dimity)

 

Feather Sound Community Services District, Inc. 

 

Date: Tuesday, May 6, 2014

Location: 2861 Executive Drive, Suite 100

Board Attendance: Dimity Carlson, Mitch Golden, Susanne Hebert, Greg Helck, Rich Pettit, Rob Todd

 

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

·         Three Photographs of light pole at 14056 Lake Point Drive

 

Call to Order: Chair Susanne Hebert called the meeting to order at 6:00 pm

 

Fairway Villas HOA Request for Relocation of Streetlamp

·         Members of the Fairway Villa Home Owners Association Board, including president Lee Maidenberg, and the Fairway Villa homeowner residing at 14056 Lake Point Drive attended the FSCSD meeting to request the FSCSD to arrange and pay for the relocation of a streetlamp at 14056 Lake Point Drive.

 

·         The reason cited for the relocation was that the streetlamp’s current position is an obstruction and dangerous, having already resulted in at least one accident where it was hit by a car.

 

·         The FSCSD board discussed the issue, with input from the representatives of the Fairway Villas. Points raised include:

 

o   Cost

§  The estimate for the work from Duke Energy is  $3685.00

§  FSCSD offered to split the cost with the Fairway Villas HOA

§  The HOA said they do not have the funds to share this cost, and that it is the responsibility of the FSCSD, since the FSCSD first placed the streetlamps

§  FSCSD Rich Pettit said the FSCSD does have funds to cover this cost

           

o   Setting a Precedent

·       Concern was expressed by a board member of the FSCSD that paying for this relocation might lead to numerous other requests for streetlamp relocation; which could negatively effect resources.

 

·         It was also pointed out that neighbors had an opportunity to approve streetlamp location when first placed ten years ago.

·         A thread of emails from September of 2007 were presented to the group, representing communication between the Feather Sound Taxing District and  the Fairway Villas  HOA with reference to the installation of the new light poles. An email was presented,  quoting Lee Maidenberg which read, “ Our + is very pleased that this project has been approved and supplemental lighting by our mailboxes will be added.”

·         Another email was presented, written by Mo Barnum, who was the board member in charge of the street light project in 2007, to Robert McCabe of Progress Energy, which had a statement quoting, “I am sorry it has taken so long, but we wanted to make sure all of the homeowners were OK with the changes before everything was finalized.”

·         Pictures were also presented of other driveways in the same neighborhood with similar light poles adjacencies to driveways.

·         The current homeowner at 14056 Lake Point Drive did not live at this address at that time.

·         It was pointed out by a member of the Fairway Villas board that we can not be certain relevant homeowners actually ever saw a request for their approval, but that the actions of a previous homeowner do not change the unsafe positioning of the streetlamp.

·         A FSCSD board member noted that such requests have heretofore been rare or nonexistent and that any future request certainly would have to show good cause before action would be considered.

 

 

o   Liability

§  A FSCSD board member pointed out that Lee Maidenberg has stated that the streetlamp was original placed in a dangerous position by FSCSD and that should the issue not be resolved, that the FSCSD “will bear all responsibility for any future damage or injuries caused by the dangerous positioning of this pole.”

 

o   Safety

§  A FSCSD member pointed out that funds are to be used for the benefit of the Feather Sound Community and any question of safety should merit our serious consideration.

 

 

o   Relocation

§  The idea was brought up that perhaps the pole could less expensively be moved back a few feet, instead of being relocated to an entirely new location

§  The Fairway Villas HOA and the homeowner at 14056 Lake Point Drive agreed to this suggestion

§  Rich Pettit said he would investigate this possibility and get back to the FSCSD Board

 

A motion made and seconded “to relocate the pole if the Fairway Villas HOA split the cost with the FSCSD” failed by virtue of a tied vote (3-3)

 

·         Since one member of the FSCSD was not present, it was decided to postpone further motions, giving Rich Pettit further time to investigate the possibility of simply backing up the streetlamp several feet.

Feather Sound Entrance Renovation

 

·         Denis Cohrs stopped briefly by the meeting to give an update

 

·         Using the legal description he already has, Denis has recently written the Hilton again about FSCSD acquiring an easement to land on which the entrance sign sits. He has not heard back.

·         He hopes to not have to get a survey

·         The Hilton has previously said they are willing to grant the easement, it just hasn’t happened yet.

·         Again, since the county will not provide indemnity to the Hilton, it will be necessary to convince the Hilton to accept our insurance policy instead, which would offer the Hilton protection in the unlikely case someone was injured on the easement property.

 

A motion was made and carried to approve the minutes from April 2, 2014 board meeting.  

 

Treasurer’s Report

·         YTD Actual and Projected reflects $29,000 quarterly funding received.

·         Projection for the rest of the 9/30/13 – 9/30/14 year has not changed.

·         The presentation of the FSCSD budget to the county was uneventful, with no questions asked.

·         $50,000 expense for development of Fitness Area to recreation area is a line item on the 2014-2015 budget, not the current budget.

·         The FSCSD has a deficit spending of $50,000 per year, as planned.

·         Asked why the current utility bill was lower, the treasurer reported that it came at different times and varied.

·         Susanne Hebert asked the FSCSD board to consider paying Denis Cohrs for his work on the Feather Sound Entrance renovation project; specifically  for his efforts to obtain the required easement from Homewood Suites

o   It was questioned whether this possibly could be construed as a conflict of interest, since this is a project Denis had spearheaded when he previously served on the FSCSD board.          

o   It was decided to simply ask Denis his opinion, noting that he has not asked to be paid.

 

A motion was made and carried to approve the Treasurer’s Report

 

 

Old/Continuing Business

 

·         Recreation Area

 

o   Rich Petitt reported there were no current updates on the proposed fitness area but he will get information for the FSCSD Board’s consideration.

 

o   It was reported that the water source for the recreation area must be located before the playground can be cleaned.

 

o   It was reported that the water fountains are turned off for reasons unknown.

 

A motion was made and carried to approve the hiring of a plumber to locate the water source and to determine why the water fountains are not working.

 

o   It was reported that the recreation area needs fertilizing and Susanne Hebert will call B-Mac to do this.

 

·         Lighting

o    It was reported that the light fixture damaged in the fatal accident earlier this year has not been repaired or replaced.

 

A motion was made and carried to approve replacing the light fixture damaged in the auto accident earlier this year.

 

 

New Business

 

Mitch Golden proposed the FSCSD organize a Feather Sound Community social event. Ideas suggested including having an Information Booth to inform the community about what the FSCSD has accomplished and future plans and to get sponsors to provide food and beverages.

 

The meeting was adjourned at 7:38 pm.

 

Next Meeting:  6:00 pm on Tuesday, June 10th at 6:00pm  at 2861 Executive Drive, Suite 100 

 

Minutes submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc. 

Minutes of Feather Sound Community Services District, Inc. – April 2nd, 2014

The meeting was called to order at 6:15 PM. Those in attendance were, Susanne Hebert, Mitch Golden, Rob Todd, Rich Pettit  and Greg Helck.

The minutes from the March meeting were approved by all members present.

The treasurer’s report was approved by all members present.

A request from the Fairway Villas of Feather Sound Association involves a light pole located between 2417 and 2419 Lake Pointe Lane. They would like this pole re-located  between 2421 and 2453 Lake Pointe Lane.  Rich has called Duke energy and is awaiting a return call to get an estimate on the cost of relocating and/or removing this pole. Once this has been determined, we will then convey the information to the home owner’s association of the Fairway Villas and let them decide if they are willing to pay this cost .

There has been no new information on the entrance renovation. We are currently  seeking information from Denis Cohrs on this matter.

Rich met with Mike from Tom’s Playground of Central Florida, a company that repairs and maintains community playgrounds. Our playground equipment needs to be cleaned. We are seeking information on our water sources at the recreation area, and once we have this, Tom’s Playground can give us a bid on the cleaning of the equipment. Rich has contacted a plumber and will meet with them at the playground 

We are still entertaining outdoor fitness equipment at the park. Several of the board members have seen installations around Pinellas County.  We are awaiting information on possible grant money to help fund this project.

We are still waiting on the light fixture to be delivered so it can be installed in the median by the club where the fatal accident occurred.

The meeting was adjourned at 7:30 PM.

The next meeting will be held Tuesday, May 6th at 6:00 PM at The Mallard Group.

Respectfully submitted

Susanne Hebert (for Dimity)

 

Feather Sound Community Services District, Inc.

Minutes of the Feather Sound Community Services District, Inc.

Board of Directors Meeting

 

Date: Wednesday, March 5, 2014

Location: 2861 Executive Drive, Suite 100

Board Attendance: Dimity Carlson, Mitch Golden, Paul Goss, Susanne Hebert, Rich Pettit, Rob Todd

 

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

·         Proposed FY2015 Budget for FSCSD

·         Treasurer’s proposed letter to Katherine Burbridge, Pinellas County Office of Management and Budget, accompanying FSCSD 2015 Budget Request

 

Call to Order: Chair Susanne Hebert called the meeting to order at 6:06 pm

A motion was made and carried to approve the minutes from January 15, 2014 board meeting.  

 

Treasurer’s Report

·         YTD Actual and Projected reflects $28,758 quarterly funding received as well as insurance refund received during the past two months

§  It was explained that FSCSD insurance cost based on funding received, so insurance refund reflects decreased funding

·         Rich presented the proposed budget for fiscal year 9/30/14 – 9/30/15.

§  $50,000 budget line added for development of Fitness Area to recreation area

§  Budget otherwise the same as for current fiscal year

§  Reminder: Pinellas County Office of Management and Budget advised us last year that it would be prudent for the FSCSD Board to survey Feather Sound residents about what improvements they would like to have considered.

 

A motion was made and carried to approve the Treasurer’s Report

A motion was made and carried to approve the proposed FSCSD 2014-2015 Budget

 

Old/Continuing Business

 

Feather Sound entrance renovation update

            Mitch Golden was thanked for overseeing the painting of the Feather Sound entrance sign, which serves as a temporary facelift.

            Concern was expressed that no progress has been made in over a year on obtaining the required easement from Homewood Suites. Susanne Hebert agreed to write and ask Denis Cohrs if he wanted to continue to spearhead this project or would it be more reasonable and time efficient for the FSCSD directors to hire a real estate attorney to pursue what is required with Homewood and the county. In either case, appreciation for Denis Cohrs’ initial work was expressed.

 

Audubon parking on street

            “No Parking” signs are up at Audubon and will hopefully eliminate overnight parking.

            “No Parking” signs were also put up in front of the Recreation Area, however, where they were not wanted. Susanne Hebert will contact the County with a request that the signs in front of the recreation area be removed, where overnight parking has not been a problem.

 

Follow through on Playground Safety Consultants’ findings

            Repairs have been completed and all problems have been properly fixed

            Rich Pettit has found a company that will service playground equipment twice a year to keep it properly maintained. He determine cost and report back to the FSCSD directors at the April meeting.

 

Ant Problem

Rich Pettit has obtained an estimate of $1,600 for Essential Pest Management

 

Susanne Hebert requested that the exterminators check the area to determine the ants have indeed been eliminated in the week or so following the treatment.

 

A motion was made and carried to hire Essential Pest Management to exterminate the ants in the recreation area  playing fields and playground

 

Fitness Equipment

Discussion continued on placing adult fitness equipment adjacent to the playground.

 

Some thoughts expressed – an adult fitness area would not be subjected to the same safety rules as the children’s playground area; about ten pieces of equipment would initially be obtained, some pneumatic; shade, probably provided by trees, would be necessary; we need to know the expected life span of the equipment; and we should investigate whether any grants might be available to help set up fitness areas

 

Rich Pettit will continue to gather information and present it to the FSCSD committee.

 

There were no Committee Reports or public comment.

 

The meeting was adjourned at 7:20pm.

 

Next Meeting:  6:00 pm on Wednesday, April 2nd at 6:00pm  at 2861 Executive Drive, Suite 100 

 

Minutes submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc.

Date: Wednesday, January 15, 2014

Location: 2861 Executive Drive, Suite 100

The meeting was called to order at 6:23 PM. Those in attendance were, Susanne Hebert, Mitch Golden, Rob Todd and Rich Pettit.

There were no minutes to approve as the secretary was not in attendance.

The treasurer’s report  was approved by all members present.

The audit report and tax return were reviewed and approved as well.

We will need to file our annual report and it was agreed that we would keep Denis Cohrs as our registered agent.

An update on the Audubon parking situation on the street  was given. It was agreed by the board, that we support the parking restrictions that we not allow parking on the street and that we ask the county to install “No Parking” signs. Susanne has been in contact with John Morroni’s office as well as Pinellas county traffic engineering. A copy of our board minutes indicating our position on this matter will be forwarded to Debra Jaramillo, Studies and Investigations Manager for Pinellas County.

Mitch presented 2 bids for a temporary facelift to our front entrance, one from DAC for $2,975 and one from Left Coast Painting for $3,300.  The board agreed to pursue the bid from DAC.

Denis Cohrs was not present so we had no update on the entrance renovation.

Rich has been in contact with REP services regarding a bid for work to comply with our playground safety consultants’ findings.  Scott Brushwood of REP services will be supplying the board this information at a future date.

Mitch reported on his findings of pursuing the installation of tennis courts at the park. Due to lack of space and costs, it has been decided that this would not be a good idea. However, Rich suggested looking into renting a court from the country club, however we are going to check our charter to see if we have jurisdiction to do this.

Rich presented some materials on equipment to create a “Fitness Zone” at the park. There are 8 such fitness zones at various parks throughout Pinellas county and it was decided we would visit these to see if this is something we want to pursue in Feather Sound.

Mitch brought up the idea of creating an annual Feather Sound outdoor event i.e. a 5K that could be scheduled either in the spring or the fall. The board agreed that this would be a great idea, but we would need someone to organize this and seek out sponsors. More to come on this subject.

Finally, election of officers, Rob Todd moved to keep the same slate as last year, motion was 2nd and approved, so the slate is:

Susanne Hebert, Chair

Mitch Golden, Vice-Chair

Dimity Carlson, Secretary

Rich Petit, Treasurer

Next meeting is scheduled for February 12th, 6pm at The Mallard Group.

Respectfully submitted,

Susanne Hebert (for Dimity)

 

Feather Sound Community Services District, Inc.

Date: Monday, October 7, 2013

Location: 2861 Executive Drive, Suite 100

Board Attendance: Dimity Carlson, Mitch Golden, Paul Goss, Susanne Hebert, Rich Pettit, Kass Spiegel, Rob Todd

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

Call to Order: Chair Susanne Hebert called the meeting to order at 6:01 pm

A motion was made and carried to approve the minutes from May 29, 2013 board meeting.  

A correction was made to the August 28 Minutes, under Lighting under Committee Reports. It should read “The last time Rich Pettit got an estimate from the vendor it was $2,500 .”

A motion was made and carried to approve the corrected minutes from the  August 28, 2013 board meeting.

Treasurer’s Report

·         The fiscal year ends at the end of September, so today’s report concludes the fiscal year 9/30/12 – 9/30/13.

·         All the money spent by FSCSD this past year was for maintenance and a few minor improvements.

·         Cash balance at end of the 2013 fiscal year was $86,238 less than previous year. FSCSD is drawing down its cash reserves at the request of the county commissioners.

·         Rich Pettit recommended hiring Jim Attkisson’s firm to conduct Audit

a.       Compared to other estimates received, Attkisson still the most reasonable

b.      Attkisson has done it for the past 10 years

c.       Attkisson is a resident of Feather Sound

A motion was made and carried to approve the Treasurer’s Report

A motion was made and carried to approve hiring Jim Attkisson to conduct Audit

Old/Continuing Business

·         Safety Auditor –  Susanne Hebert ask playground safety consultant to attend next meeting or set a time when he can attend a FSCSD meeting

·         Audobon Street Parking Issue

o   John Morroni, Pinellas County Commissioner, is trying to get Audobon to self police

    Comments made that this does not seem to be working

    On behalf of FSCSD Susanne Hebert has requested “No Overnight Parking” sign

    John Morroni will pursue if situation is not corrected by end of October.

·         Entrance at Feather Sound Renovation Update (Denis Cohrs)

o   Denis Cohrs did not attend meeting to give update

o   Mitch Golden suggested painting signs as a temporary facelift as we pursue new Feather Sound entrance

·         Rich Pettit reported that  Entrance lighting due to be repaired in the coming week at a cost of approximately $2,500.

·         BeMac has trimmed in front of one of the benches by lake; one still to be done

·         Kass Spiegel is going to contact John Morroni to inform him that no improvement has been made in the exceedingly poorly maintained yard at the intersection of Feather Sound Drive, Heron Place and Whisperwood.

New Business

·         Mitch Golden reported that the Laurel Oaks planted by FSCSD need trimming

·         There is also poison oak and poison ivy between the church and Heron Place

·         Susanne Hebert will report these to BeMac (She’ll also remind them about trimming second bench at lake.)

·         Mitch Golden initiated a discussion about garbage pick up, noting that several different companies serve Feather Sound, each with its own rates and pick up days.
o   He pointed out the advantages of dealing with one company: more “green”, less wear and tear on the streets,            could possibly negotiate for lowered price if we put a proposal out and one company could win bid
o   Difficulties: Does not fall within FSCSD jurisdiction?
o   Organizing collection under one company would have to be at the initiative of an independent community group.
o   To be discussed further

Committee Reports

·         Landscape – none
·         Friends of th Park – none
·         Lighting

o   Landscape lighting in median near entrance are out
o   Rich Pettit will contact the vendor and have repairs made.

Next Meeting:  6:00 pm on Wednesday, November 6th at 2861 Executive Drive, Suite 100 
The Meeting was adjourned at 6:58p.m.

Minutes submitted by Dimity Carlson, Board Secretary

 

 

Feather Sound Community Services District, Inc.

 

Date: Wednesday, August 28, 2013

 

Location: 2861 Executive Drive, Suite 100

 

Board Attendance: Dimity Carlson, Susanne Hebert, Rich Pettit, Kass Spiegel Guest: Denis Cohrs

 

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

 

Call to Order: Chair Susanne Hebert called the meeting to order at 6:00 pm

 

The minutes from the May 29, 2013 board meeting will be approved at the next meeting.

 

A motion was made and carried to approve the Treasurer’s Report

 

Old/Continuing Business

·         Safety Auditor –  Had a conflict with today’s date, tentatively scheduled for our next meeting

·         Property Acquisition Update (Whisperwood) –

o   It has been decided to drop this, at least for now, and see if County gets a response to requests to for maintenance/upkeep

o   Given its prominent location, the appearance of this property continues to be an important concern for many, and there is strong feeling that it reflects poorly on our neighborhood and possibly home values.

·         Audobon Street Parking Issue

o   Audubon is forming a committee to assess parking situation and complaints

o   If the problem is not resolved by approximately mid-November, we will request a “No Parking Overnight” sign be placed here by the County

·         Entrance at Feather Sound Renovation Update (Denis Cohrs)

o   Denis Cohrs is willing to go forward with work he began last year on this project

o   First step, obtain permission from County to accept Homewood giving FS easement

o   Second step, Confirm Homewood is still willing to give us easement. Since Homewood earlier expressed interest in improvement, expect this not to be s problem.

o   Rich Pettit  will consult FSCSD insurance provisions

 

New Business

·       The Feather Sound Club ponds on the golf course are in disgusting condition, overgrown with algae and weeds. The club has not responded as of yet to our written requests to clean this up.

·       It was noted that the 28th Street fire station, one of the four fire stations servicing Feather Sound, will be closed. The county says this should not effect emergency response to Feather Sound.

 

Committee Reports

·         Landscape – none

·         Friends of the Park – none

·         Lighting

o   Landscape lighting in median near entrance are out

o   Previous light maintenance bills were about $2,500. A motion was made and carried to approve replacing these lights.

 

 

Next Meeting:  6:00 pm on Wednesday, October 9th at 2861 Executive Drive, Suite 100  ** PLEASE NOTE THIS IS A NEW TIME and is at Susann Hebert’s husband’s office.

 

The Meeting was adjourned at 6:50p.m.

 

Minutes submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc.

 

Date: Wednesday, May 29, 2013

 

Location: Dimity Carlson’s home

 

Board Attendance: Dimity Carlson, Mitch Golden, Paul Gross, Susanne Hebert, Rob Todd

 

Call to Order: Chair Susanne Hebert called the meeting to order at 5:45 pm

 

A motion was made and carried to approve the minutes from May 8, 2013 board meeting.

 

New /Continuous Business

·         Bench project complete – Finished, comments: looks great

·         Playground

o   Rubberized mulch being delivered

o   Cost - $17,000

o   May need to add more, but should last several years

o   Work that needed to be done immediately has been or is in process of being completed. (Mitch will tighten the bolts)

·         Safety Auditor – will come to next meeting to explain his report

·         Entrance at Feather Sound

o   No response from Denis Cohrs, Susann will reach out to him one more time

o   If Denis Cohrs unable to help, Mitch will check with his former partner (Jeff   with Fowler-White), who might be interested in taking on this project

·         Property Acquisition Update

o   Maggie Smith will consult with John Peck on best approach

o   It was suggest that Susann write a letter to owner on behalf of FSCSD requesting property be maintained properly

o   If homeowner doesn’t respond by taking positive steps for upkeep of property, it was suggested that the county be notified and hopefully they will issue a summons.  If property is still not maintained, the county can fix it and put a lean on the home for expenses incurred

o   Reluctance to purchase property was voiced by several FSCSD members

·         Audobon Street Parking Issue

o   FSCSD has reached out to Audobon, requesting residents not park on side of road

o   Paul will investigate with the county the possibility of erecting a No Parking sign

 

Committee Reports – there were none

 

Next Meeting:  5:30 pm on Wednesday, August 27th at Feather Sound Country Club

 

The Meeting was adjourned at 6:30p.m.

 

Minutes submitted by Dimity Carlson, Board Secretary

 

 

Feather Sound Community Services District, Inc.

 

Date: Wednesday, May 8, 2013

 

Location: Feather Sound Country Club

 

Board Attendance: Dimity Carlson, Mitch Golden, Paul Gross, Susanne Hebert, Rich Pettit, Rob Todd

 

Guest Attendance: Maggie Smith, homeowner

 

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

·         Playground Safety Audit Report

 

Call to Order: Chair Susanne Hebert called the meeting to order at 5:35 pm

 

A motion was made and carried to approve the minutes from April 17, 2013 board meeting.

 

Treasurer’s Report (Rich Pettit):

·         Cash Flow YTD Actual and Projected was reviewed

·         Rich Petit presented the 2014 FSCSD Budget to the Board of County Commissioners on April 30th. 

o   Rich took the opportunity to point out that the FSCSD is operating at .5 millage rate, running at a deficit, with the difference coming from reserves.

o   Mark Woodard, Assistant County Administrator, advised that he was sensitive to our budget issues and that FSCSD needs to be prepared with well-developed capital plans in order to receive a millage increase.

 

A motion was made and carried to approve the Treasurer’s Report

 

Public Comment (Maggie Smith):

·         Brought to the board’s attention a home and property that is blight on the neighborhood, due to negligent upkeep.

·         Asked the Board to look into the possibility of purchasing the property if the homeowner was willing to sell, razing the house and using the property as a green space.

·         It was decided that Maggie would try to find out if the homeowner would be willing to sell and report back to the Board.

 

 

New/Continuing Business:

·         Installation of Park Benches

o   Three benches have been placed and look good.

o   The two benches that were to be placed across from Sandpiper on the pond will not be located there due to objection of homeowners whose houses face the pond.

o   Alternative spots suggested are (1) the corner of Feather Sound Drive and Heron Place and (2) by the baseball field. An alternative spot would be between Whisperwood and Lakepoint Drive.

Mitch Golden will meet with Tri-County Roofing & Construction to arrange for the installation of these final two benches, after confirming placement’s acceptability with homeowner near Feather Sound Drive and Heron Place.

 

A motion was made and carried to authorize Mitch Golden to arrange and finalize Bench Placement

 

·         Playground Safety Audit

o   The safety auditor reporter that the depth of mulch covering is too shallow and advised that the proper depth is 6 inches.

§  Rich Petit will order mulch to immediately comply

o   The Safety Auditor will be invited to the following meeting of the FSCSD Board so as to clearly explain his further findings

·         Entrance Sign

o   There has still been no progress reported on where we stand with Homewood Suites on erecting new Feather Sound signs on both sides of Feather Sound Drive at the main entrance to Feather Sound. Homewood Suites owns the land on one side but is willing to provide us an easement if FSCSD provides indemnity.

§  Mitch Golden will  make one more attempt to contact attorney Denis Cohrs, a former FSCSD member who had worked on this project, about hiring him to work on getting this issue resolved.

·         Street Parking Issue

o   It was reported that despite plenty of parking spots available for Audubon Condo residents, several were parking on the street.

o   It was suggested that a “No Parking” sign be erected at this location

o   Paul Gross will call John Moroni to find out who needs to be contacted to get this done.

 

Committee Reports – there were none

 

Next Meeting:  5:30 pm on Wednesday, May 29th at Feather Sound Country Club

 

The Meeting was adjourned at 6:35 p.m.

 

Feather Sound Community Services District, Inc.

Date: Wednesday, April 17, 2013

Location: Feather Sound Country Club

Board Attendance: Mitch Golden, Susanne Hebert, Rich Pettit, Kass Spiegel, Rob Todd

Guest Attendance: None.

Distributed at the Meeting: Cash Flow YTD Actual and Projection

Call to Order: Chair Susanne Hebert called the meeting to order at 5:41 p.m.

SECRETARY’S REPORT

A motion was made and carried to approve the minutes from the March 14, 2013, board meeting.

TREASURER’S REPORT (RICH PETTIT):

The Cash Flow YTD Actual and Projected was reviewed.

It was noted that our utility expenses were quite a bit lower for the month of March from previous months. Rich stated that our sales tax exemption had expired and the renewal was sent to the incorrect address. Once Progress Energy received the up-to-date sales tax exemption, they retroactively adjusted the funds, thus reducing March’s expenditure. The remaining fiscal year’s monthly expenditures will be reduced by approximately $500 a month.

The budget as approved at the March 14, 2013, FSCSD meeting was submitted and approved by the county committee. The committee had requested that we do an efficiency report for our green spaces, but it was explained that we currently don’t have a way to check for this, although it has been done in the past.

The FSCSD budget will be presented to the Pinellas County Board on April 30 by Rich. Page 2 of 3

NEW/CONTINUOUS BUSINESS

UPDATE ON BENCHES, PLACEMENT AND INSTALLATION

Mitch stated he had received two bids for placement of the benches, $7,000, which included assembling the benches in addition to constructing the slab.

The bid received through Denis Cohrs was for $5400, but members present were unsure if this fee included assembly of the benches. Mitch stated he would get with Denis regarding the assembly. It was moved and approved to allow up to $500 for assembling the benches if it’s not included in the $5400.

Two benches will be placed at Green Heron Lake, two benches will be placed at the lake at Feather Sound Drive between Sandpiper Place and Teal Lane, and the third bench will be placed on the grassy area across from Tennis Court Number 6 on Feather Sound Drive.

UPDATE ON PLAYGROUND REPAIRS

Rich reported that the space net was replaced and is complete at the playground as of April 17 and we can now have the playground consultant inspect the area.

It was noted that there are a lot of wasps on the back end of the property. It was moved and seconded to contact our vendor to spray for ants and wasps in the playground.

DOG PARK CONSIDERATION/NEED PARCEL

Susanne stated she was contacted by a member of the community regarding putting in a dog park. Discussion centered on finding a place to put a park, but also what, if any, regulations are required by the county for a dog park. Susanne said she would contact the county about the regulations.

ENTRANCE AT FEATHER SOUND RENOVATION UPDATE

Mitch indicated that he will continue to follow up with Denis Cohrs regarding Homewood Suites and getting an easement from them if FSCSD provides indemnity. It was decided that design work for the sign would be postponed until the easement issues are taken care of. Page 3 of 3

OLD BUSINESS

It was noted the oak trees along Feather Sound Drive need to be trimmed and lifted up. Bids will be pursued following the summer season.

Rob commented that Brazilian pepper trees were hanging over the wall around the country club on Feather Sound Drive and were beginning to block the sidewalk. Since this is country club property, the club will be responsible for taking care of these.

ADJOURNMENT

There being no further business, the meeting adjourned at 6:20 p.m.

The next meeting is scheduled for May 8, 2013, at 5:30 p.m.

Respectfully submitted,

Kass Spiegel

 

Feather Sound Community Services District, Inc.

Date: Thursday, March 14, 2013

 

Location: Feather Sound Country Club

 

Board Attendance: Dimity Carlson, Mitch Golden, Paul Gross, Susanne Hebert, Rich Pettit, Kass Spiegel, Rob Todd

 

Guest Attendance: Katherine Burbridge  (Feather Sound liaison from the Pinellas County Office of Management and Budget), Bill Fish (Eagles Walk resident), Bud Westcott (Eagles Walk resident)

 

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

·         Draft – Feather Sound Budget FY2014 & cover letter (also was emailed prior to meeting)

·         Member Contact and Background Form (to be completed)

·         Conflict of Interest Disclosure Form

 

Call to Order: Chair Susanne Hebert called the meeting to order at 5:35 pm

 

Introductions:

·         Newly appointed member Rob Todd was welcomed and informed that the purposes of the FSCSD are to provide street lighting as well as to acquire, develop and maintain recreational areas and green space for the residents of Feather Sound.

·         Recently appointed members were reminded to complete the Member Contact and Background Form and the Conflict of Interest Disclosure Form and turn them as soon as possible if they had not already done so.

 

Pinellas County Office of Management and Budget - Katherine Burbridge:

·         Invited to the meeting by Rich Pettit

·         Informed Board that Feather Sound Taxable Value FY12 was the same as FY11, one of the few areas that did not change.

·         Increasing the 2014 budget to $115,000 from current $112,000 at  .5 millage rate should not be a problem.

·          Given that the current millage rate of .5 is not sufficient to cover current operating of at least $170,000 ($192,000 probable), requiring FSCSD to dip into Reserves, the advisability of asking for a millage increase at this time was asked. (Millage increase was denied last year.)

·         Ms Burbridge did not think a millage increase would be granted at this time but outlined steps FSCSD could take to increase likelihood of successfully in future

o   Spend down Cash Reserve

o   Try to determine the political situation – Find out why Commissioner John Morroni, a Feather Sound resident, hasn’t supported millage increase

o   Survey Feather Sound Community

§  An “Open Process” whereby the Board gets community input on projects being considered is very important.

§  As part of the survey, community needs to know the cost of various projects being considered

§  Ms Burbridge has a resource at County to help Board design survey

§  Prepare and present to Pinellas County Commission a detailed,  5-Year Capital Improvement Plan.

§  Ms Burbridge stressed the importance of a formal Capital Improvement Plan.

o   In response to a question from the Board, Ms Burbridge stated that the County holds $227,619 currently in reserves for Feather Sound

§  The money is invested and will remain approximately $220,000

§  In the event of an emergency; it would take approximately 6 weeks for money from these reserves to be disbursed

§  to FSCSD.

 

Treasurer’s Report (Rich Pettit):

·         Cash Flow YTD Actual and Projected was reviewed and briefly explained for the benefit of the new member.

·         The Audit has been completed and a copy was given, as required, to Katherine Burbridge.

·         The Audit is quite long but a copy is available for Board members to review.

·         IRS Form 990 has been filed.

 

A motion was made and carried to approve the Treasurer’s Report

 

·         The 2014 Budget and Cover letter were reviewed.

 

A motion was made and carried to approve the 2014 Budget

 

Secretary’s Report (Dimity Carlson)

 

A motion was made and carried to approve the minutes from February 13, 2013 board meeting.

 

Unfinished Business:

·         Installation of Park Benches

o   The five benches have been delivered and are being stored in the maintenance shed.

o   Mitch Golden has received a bid of $7,500. He will check with Dennis Cohrs before next month regarding a bid he reportedly received of about $5,400 and what that included.

·         Placement of Park Benches

o   Now that the Lake beyond the Recreation area has been cleared and re-planted with native plants, a suggestion was made to reconsider where the new benches are placed to include two being “lakefront” with, as previously planned, another on Feather Sound Drive, across from the tennis courts and the two others on the pond across from Sandpiper.

o   Rich Pettit corrected his report from last month, noting that he’d found out that Carlos Yepes owns more land than he had thought, so that the Board just needed to make sure bench placement was on land covered by the utilization agreement. The County does own land, however, from the lake to the street.

o   Members were in general agreement with the new placement suggestion.

·         Update on Playground Repairs

o   Kiosk - Susanne Hebert cleaned the glass on the kiosk, removed old notices on its message center and put up new signs with necessary playground instructions. The kiosk key was misplaced and may have to be replaced, if not found.

o   Mulch –

§  Twice as much mulch should be ordered next year, as was this year, for more adequate coverage.

§  The weed barrier between the mulch and the ground had to be repositioned by BeMac

·         Space Net Repair

o   Quote for installation is $1,500

o   Will be installed as soon as the replacement netting, provided gratis by the manufacturer due to quality issues with the original netting, is received.

·         Safety Consultant Services  - to be retained after known playground repairs are completed.

·         Trash

o   Susanne Hebert noted that there was a lot of trash in the recreation area, so she contacted BeMac who picked it up

o   Due to the amount of trash that now seems to be generated at the Recreation Area, trash removal should be increased to twice a week.

·         The request by the Bordeaux Homeowner’s Association to lower the shrubbery across from the tennis courts has been fulfilled, the hedge is now lower.

 

A motion was made and carried to approve the $1,500 expenditure for installation of the Space Net.

 

·         Gate

o   The gate has been repaired

o   Susanne Hebert has ordered the new gate sign explaining its proper usage, which will be installed the week of March 18th

 

·         Entrance Sign

o   There has still been no progress reported on where we stand with Homewood Suites on erecting new Feather Sound signs on both sides of Feather Sound Drive at the main entrance to Feather Sound. Homewood Suites owns the land on one side but is willing to provide us an easement if FSCSD provides indemnity.

§  Mitch Golden will contact attorney Denis Cohrs, a former FSCSD member who had worked on this project, about hiring him to work on getting this issue resolved.

o   Katherine Burbridge suggested that a new Entrance Sign could be a good first project for the Capital Improvement Plan. Current reserves could be used to finance it.

o   Susanne Hebert showed the Board copies of several architectural designs for new entrance that were prepared it 2011.

§  Cost estimate at that time was around $100,000

§  It was suggested that the design process begin anew, with comments made that the 2011 designs look “dated” and “not appropriately upscale ”.

 

New Business:

·         Kass Spiegel requested that BeMac could be asked put up warning cones when working, especially at Ulmerton and the entrance to Eagle’s Walk, for safety purposes.

 

Public Comment:

·         Eagle Walk residents, Bill Fish and Bud Westcott, inquired about the Board’s satisfaction with BeMac, who were being considered for work in Eagle’s Walk.

o   The Board recommends BeMac.

·         Mr Fish and Mr. Westcott also commented on the 2011 Architectural Design for the Entrance, shown earlier in the meeting. They commented:

o   The designs are “underwhelming”

o   Suggested that Entrance Signs are very important to a community’s prestige and marketing efforts and should not be “skimped on”

o   Suggested that the Board take a look at the signs for Hunter’s Green and Tampa Palms, as examples of signage that is attractive as well as distinguished,

                                       

Committee Reports – there were none

 

Next Meeting:  5:30 pm on Wednesday, April 17th at Feather Sound Country Club

 

The Meeting was adjourned at 6:45 p.m.

Minutes submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc.

   Date: February 13, 2013

Location: Feather Sound Country Club

 

Attendance: Dimity Carlson, Mitch Golden, Paul Gross, Susanne Hebert, Rich Pettit,

Kass Spiegel

 

Distributed at the Meeting:

•    Cash Flow YTD Actual and Projected

•    Member Contact and Background Form (to be completed)

•    Conflict of Interest Disclosure Form

 

Call to Order: Chair Susanne Hebert called the meeting to order at 5:00 pm

 

Introductions: 

•    Newly appointed member Paul Gross was welcomed and informed that the

purposes of the FSCSD are to provide street lighting as well as to acquire, develop and maintain recreational areas and green space for the residents of Feather Sound.

•    Recently appointed members were reminded to complete the Member Contact and Background Form and the Conflict of Interest Disclosure Form and turn them as soon as possible if they had not already done so.

 

Public Comment

   Fred Petty, a member of the Feather Sound community and former FSCSD

member attended the meeting.

   He thanked the FSCSD for the efficacy of the rubber in the playground, recounting an incident when it had saved a child from potentially serious injury.

   His main reason for attending today’s meeting had to do with a safety concern expressed at the Bordeaux Homeowners Association meeting the previous evening.  

o The concern is that too high shrubbery on the median across from the tennis courts causes poor visibility for drivers exiting Egret and turning west (right) onto Feather Sound Drive.  

o Susanne Hebert said that she would look at it and arrange for our landscape maintenance company, BE-­‐MAC, to undertake measures to eliminate the problem.

 

Secretary’s Report:

•    The spelling of Susanne Hebert’s name is to be corrected in the minutes,

otherwise:

A motion was made and carried to approve the minutes from January 9, 2013 board meeting.

 

Treasurer’s Report:

•    Cash Flow YTD Actual and Projected was reviewed and explained for the

benefit of new members.

•    It did not include the following expenses incurred

o $12,000 – Painting of Boardwalk

o $ 5,000 – Purchase of Park Benches

•    Rich Petit said that he would provide the Income Balance Sheet to anyone

wanting to see it.

•    A continuation of last month’s discussion of the millage rate, which FSCSD recommends but the county decides, ensued after Mitch Golden pointed out that the expenses incurred by FSCSD are expected to be approximately

$150,000 while our ad valorem tax collections are only about $114,000.

o Rich Petit and Susanne Hebert, returning FSCSD members, reported that the county expects us to spend down our bank accounts.

o Susanne Hebert said that FSCSD has unsuccessfully asked for an increase in millage the past two years and wondered if we should not ask this year but spend down our reserve and then revisit the increase next year.

o Other members felt there was no downside to asking, as long as there was a significant purpose for the increase that could be shown to have a definite benefit to the community.

o Pinellas County Commissioner and Feather Sound resident John Morroni has apparently been opposed to an increase. It was suggested that he be invited to our next meeting, but later agreed to hold off

until we have had a time to further consider, and possibly make a strong case, for an increase.

o It was suggested that the FSCSD do a survey to find out what community members might like to have added to our community. Members have heard residents mention items like a dog park and a boat launch.

o It was pointed out that community improvements enhance property value.

o Rich Pettit said he would attend the Pinellas County budget kick off meeting on February 21st in an effort to get information that might help us determine our course.

 

A motion was made and carried to approve the Treasurer’s Report

 

Unfinished Business:

•    Update on Park Benches

o Five (5) benches have been ordered and were to be delivered around

February 6th to Denis Cohrs but no one had heard if they’d arrived yet.


 

o Each bench will be bolted onto a concrete pad. This involves clearing and grubbing and the pouring of concrete. Mitch Golden got an installation estimate of $7,500 and Denis Cohrs is also working on getting an estimate.

o Members agreed on the general placement of benches.

•    One on Feather Sound Drive, across from the tennis courts

•    Two on pond across from Sandpiper

•    One on the corner of Feather Sound Drive and Heron Place

•    One by “lake” beyond the Recreation Area.

•    Update on Playground Repairs

o Broken Gate Latch

•     Rich Petit reported that he has contacted the original vendor,

who was not helpful and that he is looking for another vendor

who might carry the same product and from whom we might order a replacement part.

•    It was suggested that if he finds the replacement, it might be a

good idea to purchase a back up, since this piece apparently has been broken before.

•    Once the latch is repaired, Susanne Hebert will order a sign

explaining proper usage of the latch, so that it hopefully will last longer.

o Worn and exposed metal on Space Net

•    Although the Space Net (original cost of $16,000 in 2006) is out

of warranty, the manufacturer (Landscape Structures) will give

us a new net since it did not perform as the manufacturer expected.

•    Our only cost will be for the installation of the new net. Rich is waiting for an estimate of installation cost from Rep Services.

•    Safety Consultant Services

•    Members agreed that Play Safety, the consultants used originally, should be hired again.

•    Timing of the consultation should be after known repairs are

completed.

•    Entrance Sign

•    There was no progress reported on where we stand with Homewood Suites on erecting new Feather Sound signs on both sides of Feather Sound Drive at the main entrance to Feather Sound. Homewood Suites owns the land on one side but is willing to provide us an easement if FSCSD provides indemnity. (It was reported last month that FSCSD can provide insurance but not indemnity.)

•    Mitch Golden will contact Denis Cohrs, a former FSCSD

member who had worked on this project, to find out just where we currently stand.

•    Depending on what Mitch finds out, Paul Gross will contact the Pinellas Attorney’s Office to find out to whom we need to talk to get this project in motion.

•    Asked what the cost of a new entrance sign might be, Susanne

Hebert estimated it would be in the range of $150,000-­‐

$200,000.

•    Mitch Golden suggested FSCSD consider the “temporary fix” of new paint and graphics on the old signs until new distinguished ones can be built.

 

New Business:

•    Tampa Bay Estuary Program

o 2006 Utilization Agreement

•    Some of the land now being cleared is subject to a 2006

Utilization Agreement, whereby the county owns land (donated by Carlos Yepes) that the FSCSD has permission to develop.

•    Rich Petit noted that the FSCSD should make sure that the

TBEP is aware of the Utilization Agreement.

•    Land included in the Utilization Agreement is land on which Recreation Area has been developed, the strip of land in front of the parking lot and in front of the lake.

•    It was pointed out that the TBEP has done us a favor by getting a permit to clear land more easily than the FSCSD could have.

o Ways that the FSCSD might utilize and develop some of this land for the benefit of Feather Sound residents were discussed. Chief among these was a canoe/boat launch.

•    It was suggested that the FSCSD contact TBEP to let them know we have an interest in this area and to find out what plans they have.

•    Linda Cross was suggested as the person to contact.

o The Tampa Bay Estuary Program has asked for volunteers to help plant the land that has been cleared on March 9th.

 

Committee Reports – there were none

 

Next Meeting: Thursday, March 14th  at Feather Sound Country Club (Please

note that the date has been changed from what was announced at the meeting.)

 

The Meeting was adjourned at 6:52 p.m.

Minutes submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc.

Date: Wednesday, January 9, 2013
Location: Feather Sound Country Club
Attendance: Denis Cohrs (outgoing Chairman), Dimity Carlson, Mitch Golden, Susanne Herbert, Rich Pettit, Kass Spiegel

Distributed at the Meeting:

·         Cash Flow YTD Actual and Projected

·         Member Contact and Background Form (to be completed)

·         Conflict of Interest Disclosure Form

Call to Order: Outgoing Chairman Denis Cohrs called the meeting to order at 4:35 pm

Introductions:

·         Newly appointed members Dimity Carlson, Mitch Golden and Kass Spiegel were welcomed and then all members introduced themselves

·         Two additional members are to be appointed by Pinellas County Commissioners Justice and Long

·         New members were asked to complete the Member Contact and Background Form and the Conflict of Interest Disclosure Form and turn them in at the next meeting

Election of Officers & Assignment of Responsibilities:

·         Outgoing chair Denis Cohrs was thanked for his service.  He agreed to follow up with several projects he had been working on.

·         For the benefit of new members, positions and responsibilities were described. A summary of these, with the names of the new officers, will be posted online.

·         2013 Board Positions

·         Chairman – Susanne Hebert

·         Vice Chairman – Mitch Golden

·         Treasurer – Rich Pettit

·         Secretary – Dimity Carlson

·      Kass Spiegel agreed to be liaison with Feather Sound Country Club to arrange meeting space and time and to place public notices of meetings in the newspaper.

Review of the purpose of FSCSD:

·         New Members were briefed on the responsibilities of the FSCSD, which was established “for the purpose of providing street lighting and the acquisition, development and maintenance of recreational areas and green space for the residents of Feather Sound.”

Secretary’s Report:

A motion was made and carried to approve the minutes from December 12, 2012 board meeting.

Treasurer’s Report:

·         Cash Flow YTD Actual and Projected was reviewed

A motion was made and carried to approve the Treasurer’s Report

·         New members were briefed on FSCSD funding

o   Services for which FSCSD are responsible are funded by ad-valorem taxes on property within the Feather Sound Community Services District. 

o   The maximum millage rate that can be assessed is 1.0 mil

o   The millage rate was 1.0 mil from Fiscal Years 1992-2007, reduced to approximately .9 mil in Fiscal Years 2008-09, and further reduced to its current rate .56mil in FY2010, due to a weakening economy.

·         A concern was expressed and discussed that the current .56 mil rate is not adequate for the long-term.

o   A request to raise it was denied by the Pinellas County Board of Commissioners last year, but it was suggested that a stronger case could be made than was.

o   Issues cited in support of raising the millage rate were this year’s deficit spending, the importance of continuing to make capital improvements in order to enhance property value as well as the perception of Feather Sound as a very livable community, and the fact that ongoing expenses are rising.

o   It was pointed out that Reserves should be maintained in case of an emergency, such as damage from a tropical storm or hurricane. 

o   It was suggested that discussion on this topic should be ongoing.

New Business:

·         Playground repairs needed

o   Rich Petit showed board members pictures of items needing repair in the recreational area, including broken latches, sign with missing letters, and worn net.

o   Rich was authorized to repair the latches and replace the sign. He will check to see if the rope net is still under warranty and get back to the Board about it. The sign is to be replaced, with the new one instructing recreation visitors how to open the gate, since misuse continues to be a problem.

o   It was decided to arrange for another Playground Safety Audit as the last was done in 2009.

o   Water access - A water spigot is being installed on the drinking fountain, but will be behind the metal plate covering to eliminate general public use.

·         Tampa Bay Estuary Program

o   Restoration work is underway on publicly owned estuaries that surround Feather Sound. For example, invasive, non-native plant life is being eliminated and native species planted. Improved drainage and reduction of nitrogen/algae in the waterways will improve water quality, preventing further degradation of sea grasses and allow coastal breeding areas and marine life to thrive.

·         Future meeting location

o   Feather Sound Country Club. (Dimity Carlson’s membership can be used, if needed, to reserve space.)

o   Please note that the time of meetings has been changed and will now start at 5:30pm

Old Business:

·         Park Benches

o   Five (5) benches have been ordered and should be delivered around February 6th.

o   There are to be bolted down on concrete pads, which Denis Cohrs will arrange.

o   Probable locations for benches

§  Two on pond across from Sandpiper

§  One on the corner of Feather Sound Drive and Heron Place

§  One on Feather Sound Drive between Lake Pointe and Whisperwood

§  One possibly south of Eagle Pointe

§  It was suggested that the area south of the recreation area would be a good location for a bench.

·         Playground mulch

o   A six-inch layer of rubber mulch has been laid.

o   A barrier was positioned between the ground and the mulch in order to prevent the growth of weeds.

o   The mulch was treated for prevention of fire ants. There is a one-year warranty for this treatment

·         Boardwalk painting

o   The pressure washing and painting of the boardwalk should begin soon.

o   The paint is expected to last 4-5 years.

·         Building Plans for recreation area – FYI Denis Cohrs has them and will continue to store them in his office, at least for the time being.

·         Entrance Sign

o   There is considerable interest in having a new, well-designed, distinguished “sign” to mark the entrance to Feather Sound.

o   A complication in installing one is Feather Sound does not own the property at the entrance. The owners of the property are reportedly happy to provide us an easement to erect a sign, but require that FSCSD provide indemnity. FSCSD can provide insurance, but not indemnity.

o   Denis Cohrs, who has been working on this effort, agreed to write up a status report for the Board, and to continue working on this issue if the Board so wishes.

Committee Reports

·         There were no reports from the Landscape Committee or the Friends of the Park Committee.

·         Street Lighting Committee

o   Susanne Hebert advised new Board members that it helps if everyone on the Board keeps an eye on streetlights to make sure they are working

o   To report streetlights that are out, go to feathersound.org or call 1-800-228-8485, ext. 5. It is helpful to have the pole number when reporting. Numbers are found on the poles.

o   It is also helpful to tie a ribbon around the pole of any streetlight that has gone out.

Public Comment:

·         A Feather Sound resident attending the Board meeting complained of speeding on Heron Place in Stonegate and asked if the FSCSD had any influence with traffic control. This is not an area under the Board members’ authority and the resident was advised to contact Pinellas County Commissioner John Moroni, who is a Feather Sound resident.

Next Meeting: February 13th at 5:30 pm at Feather Sound Country Club (Please note that 5:30 is a new, later starting time.)

Meeting was adjourned at 6:20 p.m.

Minutes submitted by Dimity Carlson, Board Secretary

 

Feather Sound Community Services District, Inc.

Minutes of 12 December, 2012 meeting at the Feather Sound Country Club

In attendance; all board members except Barnum and VanNahmen Meeting called to order at approximately 4:37pm. The November 2012 meeting minutes were reviewed and approved.

·        Mr. Pettit presented the Treasurer’s report. After a brief discussion, the report was approved.

         New Business: None

Old Business: The Board approved the acquisition of five new benches to be placed around Feather Sound Drive at various locations, the cost to be approximately $5000, including preparation, delivery, and installation.

The Board approved the acquisition of new rubber mulch for the playground, the cost to be approximately $20,000, including preparation, delivery, and installation.

The Board approved a bid from Tri-County Roofing to power wash and re-stain the boardwalk and railing at the park, the cost to be approximately $12,400. This treatment should last 3-5 years.

Lighting Committee Report: Nothing new to report.

Landscaping Committee Report: Nothing new to report.

Community Comments: None.

It was noted that Ms. Whidden will not return for another term, as her appointing commissioner was not re-elected and the new commissioner will want to appoint his/her own representative. She was thanked for her service. It was also noted that Ms. VanNahmen will not return as she and her husband have re-located out of state. Denis Cohrs also notified the board that he was not reappointed. There will be only two returning Board members- Hebert and Pettit, and Cohrs.

Next meeting is set for 9 January, 2013, 4:30 pm at Feather Sound Country Club.

Respectively submitted by K.D. Krausman

 

Feather Sound Community Services District, Inc.

Minutes of 7 November, 2012 meeting at the Feather Sound Country Club

In attendance; all board members. Meeting called to order at approximately 4:40pm. The October 2012 meeting minutes were reviewed and approved.

Mr. Pettit presented the Treasurer’s report. There was brief discussion regarding a couple of insurance expenses; $1648 for property insurance for the park; $1500 Directors & Officers insurance. It was noted that we had received a water bill that was very low- Susanne offered to check on that. It was suggested that, as in the past, this is probably just a quirk of the billing cycle & not that our water has been shut off.

New Business: The playground needs new mulch. Mr. Cohrs reported that it would be approximately $20,000 for the rubberized mulch & another $5000 for prep & installation labor. It was a moved and carried to go forward with bids for this work.

Old Business: The Board approved the procurement and installation of up to five (5) benches around the drive. Locations discussed included one between Lake Point Dr. and Whisperwood; one at the corner of FSD & Heron Pl.; one adjacent to the 8th hole; and two along the lake in back. We are going forward with this per previous discussions.

Park Committee Report: The handrails and some planks on the boardwalk have been repaired. It was noted that there may be a wasp situation & it was decided that we would have the pest company look at that. Mr. Pettit reported that there were some steel anchors sticking up around the playground edges, so Mr. Krausman volunteered to take a sledgehammer to them. He will also report back to the Board about the condition of the climbing net.

Lighting Committee Report: Nothing new to report.

Landscaping Committee Report: Nothing new to report.

Community Comments: None.

Other Business: Mr. Krausman announced that he will be resigning his seat at the end of the term. It was noted that Ms. Barnum will not return as well, and the other members thanked both Mos for their service.

Next meeting was scheduled for 4:30 pm on December 12, 2012 at the Feather Sound Country Club.

At approximately 5:30 pm meeting adjourned.

Respectively submitted by K.D. Krausman

 

Feather Sound Community Services District, Inc.

October 10, 2012

In attendance; all board members.

Meeting called to order at approximately 4:35 pm.

The September 2012 meeting minutes were reviewed and approved with one small change.

Mr. Pettit presented the Treasurer’s report and it was approved.

New Business:

There was a discussion of the possibility of placing two or three benches around the perimeter (along Feather Sound Drive). Mr. Cohrs reported that benches are $995 + shipping each for acquisition and then approximately $300-$400 to install on a cement pad. A specific quote for that will be obtained.

A motion was made (VanNahmen) and seconded (Hebert), and carried to purchase up to four benches and there was a discussion of possible locations for same. It was agreed that several of us would "scout out" the neighborhood for good locations and report back.

Old Business:
Mr. Pettit noted that there had been another letter to the editor from Commissioner Morroni in the Feather Sound News explaining the Commission’s decision to deny the Board’s request for an increase in the millage rate. The Board noted that we are now, in effect, deficit spending (that is, our projected budget is greater than our projected revenues).

Park Committee Report:
The Board approved a motion to go forward with boardwalk (handrails & spindles) repairs per our latest estimates.

A resident has brought to the Board’s attention that the mulch on the playground needs to be replaced or replenished. A small cadre of Board Members will be marshaled to assess the mulch situation.

It has also been brought to the Board’s attention that we have a Red Ant problem at the park. Ms. Barnum reported that a local pest control company will take care of that for a year for $326. A motion was made and approved for that. Ms. Barnum will follow up.

Lighting Committee Report: Nothing new to report.

Landscaping Committee Report: Nothing new to report.

Community Comments: None.

No other business.

Next meeting was scheduled for 16:30 on November 7, 2012 at the Feather Sound Country Club. At approximately 15:25 pm meeting adjourned.

Respectively submitted by K.D. Krausman

 

Feather Sound Community Services District, Inc.

September 19, 2012

In attendance; all board members except Whidden (quorum present)  Meeting called to order at approximately 16:38

The May 2012 meeting minutes were reviewed and approved.

Mr. Pettit presented the Treasurer’s report and it was approved.

New Business:

There was a discussion of the budget. The Board’s request for a slight increase to the millage rate was denied and instead the Commission is implementing a millage decrease for our district to 0.50. Attached to these minutes is the District’s proposal to the County Commissioners for a change in the millage rate from 0.566 to 0.85 as well as a copy of the proposed FY2013 budget.

It was noted that the millage rate was originally 1.0, but that has been lowered over the years as prudent fiscal management has allowed.

Our projected revenues will be less than our projected outlays for FY 2013. Simply put, given our modest budget for the Feather Sound Community Services District, there will not be enough revenue to cover even basic expenditures such as Utilities, landscaping, and greenspace maintenance. We presently have a reserve but are obliged to continue deficit spending for now.

Old Business:
There are still people parking outside the gates at Audubon Villas, sometimes blocking the sidewalk. Ms. Barnum is going to contact the county about this. We believe there is technically no rule or law against parking there without signage restricting same. But we feel it is inconvenient, unsightly, and dangerous to have cars/trucks/boats parked there- especially at night.

Park Committee Report:
The handrails on the boardwalk probably need to be repaired so we are going to re-visit that and get updated bids on the work.

 Ms. Barnum is going to get a quote for pest control at the park also.

Lighting Committee Report:
The street lights seem to be in pretty good shape, but several of us will survey them to be sure.

Landscaping Committee Report:
Ms. Hebert reported that our new tree by Sandpiper Lake is recovering after a rough start. There was a discussion about adding 2 or 3 benches around the neighborhood. We will scout spots for those and also check on the cost.

Community Comments:
No public comments. No other business.

Next meeting was scheduled for 16:30 on October 10, 2012 at the Feather Sound Country Club. At approximately 5:55 pm meeting adjourned.

Respectively submitted by K.D. Krausman

 

Feather Sound Community Services District, Inc.

May 9, 2012

In attendance; all board members; Bill & Kathy Fish (residents of Eagles Walk)
Meeting called to order at approximately 4:48

Treasurers Report:
There was a short discussion of the cash flows spreadsheet. It was noted that we have received an installment from the county of $30,000; in the period, we paid Atkisson & Associates $2,650 for the annual audit; a review of the current reserves and projected project has been prepared and will be presented to the Board of County Commissioners. We were reminded that our cash reserves are presently held in Money Market accounts. With interest rates this low, we feel it is prescient to keep those funds in liquid assets. The April, 2012 Treasurer’s report was reviewed and approved.

The April, 2012 meeting minutes were reviewed and approved.  

New Business:
The board has prepared a presentation for the Board of County Commissions at the scheduled work session in May. This presentation is attached to these minutes as an addendum subject to the approval of the board as its next meeting.

Eagle’s Crossing Home Owners Assoc. has sent an email regarding some landscaping they would like to do that could encroach upon some of the common areas for which we are responsible. It was decided to ask them to present it to us and we will discuss at another meeting.

Old Business:
We have received some comments back from the county regarding the easements needed to pursue the refurbishment or our entry sign. Mr. Cohrs is following up on this.

We are sending another letter to the President of the Audubon Villas HOA regarding their residents or visitors parking along the street and on the sidewalk adjacent to that project.

 Park Committee Report:
 It was noted that somebody has dumped an old couch out back in the park. We will have BMAC haul it out of there, or one of us will remove it.

 Lighting Committee Report:
Ms. Whidden reported that many of the lights have been repaired now and that we do not have a problem at present.  

Landscaping Committee Report:
We have a dead tree by Sandpiper Lake. Mr. Barnum will have BMAC look at removing it and providing us a bid for that and for possibly replacing it with a new tree.  

Community Comments:
Mr. & Mrs. Fish reported to the Board that there are speeders along Feather Sound Drive approaching the east exit (across from the Publix), especially in the morning rush hour. There is a 25 mph caution sign but the speed limit along that part of the drive is 35 mph (we believe). In any case, it was suggested that speed limits for those roads are the county’s responsibility and that maybe they could get the Sheriff’s office to post a patrol for a few days. Or they could appeal to the county to get the speed limit lowered there. The Board thanked the Fish’s for their attendance.

No further public comments. No other business.

Next meeting was scheduled for 16:30 on 25 July, 2012 at the Feather Sound Country Club. At approximately 5:35 meeting adjourned.

Respectively submitted by K.D. Krausman

 

Feather Sound Community Services District, Inc.

March 14, 2012

In attendance; All

 Meeting called to order at approximately 4:40 pm.

Treasurer’s Report: The February Treasurer’s report was approved unanimously.

Secretary’s Report: The February, 2012 meeting minutes were reviewed and approved unanimously.

New Business:
There was a short discussion regarding the FY 2013 budget. It was noted that said budget was to be submitted to the Board of County Commissioners on 23 March.

There was discussion regarding our dwindling reserve fund and that we should request an increase in the millage rate to 0.85 to avoid getting too "skinny" in the reserve going forward. It was decided that we would invite commissioner Morroni to the next meeting to discuss that with him.

Old Business:

1) Park: There was some discussion regarding the repair or replacement of the cap (top of the handrail) along the walkway. We have one estimate for $10,000 to repair; $15,000 to replace. Mr. Cohrs offered to obtain another bid for that work.

2) Park: There was some discussion about getting BeMac to possibly clear a path to the lake just beyond the park. Ms. Barnum will look into that for us.

No further committee reports.  No further public comments.

Next meeting scheduled for 16:30, 11 April, 2012 at Feather Sound Country Club.

At approximately 17:34 Whidden made a motion to adjourn, VanNahmen 2nd. Meeting adjourned unanimously.

Respectively submitted by K.D. Krausman

 

Feather Sound Community Services District, Inc.

February 8, 2012

In attendance: All except Ms. Barnum; Mr. Steve Jameson of the Little Kritters Soccer Academy
Meeting called to order at approximately 16:45
 

Short presentation by Mr. Jameson about his soccer academy and their desire to utilize our park for instruction program beginning 18 February for six consecutive Saturdays.
Mr. Jameson explained the basics of his program; that all his coaches have been subjected to background checks; that the Board needs evidence of insurance for the program and will provide us proof same before the 18th; he understands that neither the Board nor the County are responsible any incidents or accidents associated with the use of the park.

Ava VanNahmen was welcomed as our newest and final board member. Our feelings of now being whole were unanimous.

Secretary’s Report:
The January 2012 meeting minutes were reviewed and approved (Hebert motion, VanNahmen 2nd) unanimously.

Treasurer’s Report:
The Board reviewed the cash-flow projections for fiscal 2012. Mr. Pettit provided a short tutorial about our budget process for our new members. He also reiterated our duty to maintain reporting our financial records in a timely and transparent manner, etc. The Treasurer’s report was approved (Hebert motion, VanNahmen 2nd) unanimously.

New Business:
Conflict waivers were provided new members. Governor’s Executive Order 12-10 (Review of Special Districts) was discussed, the gist of which is our responsibility to operate in a responsible fashion, file timely reports, and insure transparency. We are confident this Board is in compliance and are dedicated to maintaining same. No other new business was discussed.

Old Business:

1) Entranceway: We are stuck in the quagmire of getting the county attorney to approve the form of easement required to go forward…Denis is following up on this.

2) Lighting: The lighting on Whisperwood & Lakepoint is completed and in (generally) working order. Ms. Whidden volunteered to be our “lighting monitor” and to notify the county about any street lights in the community that need attention.

3) Park: The Park is in good shape now, the signage having been completed. Ms. Barnum is looking into the process/cost of possibly repairing or replacing the top rails on the walkway.

4) Sandpiper Lake: It was noted that the lake is being cleaned and treated by professionals per the homeowners’ direction and looks much better now that it has been addressed.

No further committee reports.
No further public comments.
Next meeting scheduled for 16:30, 14 March, 2012 at Feather Sound Country Club.
At approximately 17:23 Whidden made a motion to adjourn, Hebert 2nd. Meeting adjourned unanimously.

Respectively submitted by K.D. Krausman

 

Feather Sound Community Services District, Inc.

January 11, 2012

FEATHER SOUND COMMUNITY SERVICES DISTRICT, INC.
BOARD MEETING MINUTES, JANUARY 2012 (Final)
TO: Cohrs; Hebert; Pettit; Barnum; Krausman; Whidden;VanNahmen
RE: Minutes of 11 January, 2012 Meeting
In attendance (all*); Cohrs; Barnum; Hebert; Krausman; Whidden; Pettit (via phone).
Also present; Ms. Justy Guenthner and Mr. Mike Barton, guests and residents of the Feather Sound neighborhood. *there are presently six members seated, we await the appointment/appearance of the final member after the retirement of Messrs.’ Petty and Hicks.

The meeting was called to order at 5:00 p.m.

Marilyn Whidden was welcomed as our newest board member. She is a resident of Feather Sound and a retired school teacher.

Election of Officers:
The election of officers for the new term was held. Mr. Cohrs graciously offered to remain Chair; Ms. Hebert volunteered for Vice Chair; Mr. Pettit offered to remain Treasurer; and Mr. Krausman volunteered for Secretary. This slate was nominated, seconded, and elected.

Chair: Mr. Cohrs
Vice Chair: Ms. Hebert
Treasurer: Mr. Pettit
Secretary: Mr. Krausman
Secretary’s report:

The November (2011) minutes were approved. It was noted that we have two new members, Ms. Whidden and another who is yet to be named. The board will endeavor to identify this final board member and bring him or her into the fold by the February meeting.
Treasurer’s report:

Mr. Pettit explained the basic revenue/expenditure structure of our body for Ms. Whidden’s and our guest’s edification. The cash flow report was distributed and perused. Mr. Pettit reiterated that our revenues will be slightly lower this year due to lower tax receipts. It was noted that we paid the final installment for the park sign in November, $3368. There was no further discussion. The Treasurer’s report was approved.

New Business:
1. Mr. Pettit explained the conflict-of-interest disclosure requirement and each board member was presented a Confict-of-Interest form to complete, along with a copy of the policy. No conflicts were noted and the forms were collected by Mr. Cohrs for the file.

Old Business:

1. Mr. Cohrs reported that he has submitted paperwork to the county that will further our efforts to obtain an easement from the Homewood Suites that will enable us to upgrade our entranceway signage. This is an ongoing process that could take some months.

2. The street lighting on Whisperwood and Lakepoint Drive is complete! It is noted that a couple of the new lights are not operating properly, but Progress Energy has been notified and is addressing that. Ms. Barnum noted that there are some lights out in the neighborhood in the back and will follow up with Progress on those. Mr. Cohrs noted that we now have street lighting throughout Feather Sound.

3. The park cleanup is being done by the Rotary Club several times throughout the year and we will get updates from them accordingly. The park is in good shape, except for some minor work that may need to be done on the handrails for the boardwalk. We may need to replace or repair those handrails and Ms. Barnum will gather some information for bids to address that. It was noted that the park is really used quite a lot, which is terrific!

4. The Lake on Sandpiper- Ms. Guenthner was in attendance to update the board that she and her fellow homeowners understand their responsibilities for the lake and have contracted with a professional to get it cleaned up and keep it maintained.

5. Possible future projects mentioned (wish list) included a bike path and perhaps a boat/kayak launch adjacent to the park for the lake back there.

There were no further reports and no further public comments. The next meeting was scheduled for 8 February, 2012 at 4:30 p.m. at Feather Sound Country Club.
The meeting was adjourned at approximately 5:50 p.m.

Respectfully submitted by K.D. Krausman

 

Feather Sound Community Services District, Inc.

November 9th, 2011

Feather Sound Community Services District, Inc.
Board Meeting Minutes

TO: Hebert, Pettit, Hicks, Petty, Barnum, Cohrs, Krausman [Morroni]
RE: Final Minutes of November 9, 2011 Meeting

All Board Members attended: Petty, Cohrs, Krausman, Hicks, Hebert and Barnum were physically present; Pettit appeared by phone.

The meeting was called to order precisely at 5:30pm, and an agenda was distributed.

Secretary’s report:
The October Minutes, with two minor corrections, were approved. [Barnum moves; Petty 2nds.]

Treasurer’s Report:
Pettit had distributed his usual Monthly Cash Flow Report in advance of the meeting. This report represented the start of a new fiscal year, and , therefore, had only one month of actual figures. He noted that the County is providing a little less money this year ($30K vs. $31K per quarter). The payment for Property Insurance was noted; as well as next month's anticipated payment for D&O Ins. Coverage (which is going to be less than previously expected). Other items noted were the remaining ½ payment for a new sign & the annual rent for our P.O. box. Estimated projected numbers included $40K for the entranceway renovation. There were no questions, and the Treasurer's Report was approved. [Barnum moves; Krausman 2nds.]

New Business:
1. Hicks reported that he was stepping down from the Board, after a tenure of 5 years. There were expressions of thanks for past work from all in attendance. Hicks indicated that he had made a recommendation to Commission Welch for his replacement.

2. Barnum asked about possible solutions to the presence of Brazilian pepper trees by the community church. The County has been slow to respond to our similar requests in the past, so alternatives will be considered.

3. Petty also announced that he was leaving the Board, after a highly-regarded tenure. Fred used the occasion to address the Board in general. He stressed the importance of getting to know each Board member's appointing commissioner. He reiterated the idea that it is important to continue to have a County Commissioner who lives in the neighborhood. He reaffirmed his support for a bicycle path around the neighborhood. He encouraged the Board to seek out a neighborhood resident who would be willing to run for judge. Fred's been a friendly voice on the Board, and indicated that he'd be happy to serve on the “Friends of the Park” committee.

Old Business:
1. Regarding the Entranceway renovation: Cohrs reported that he had finally located the "right guy" representing Homewood Suites. They own the land under the sign, having obtained ownership from Eagle Walk, in either 1998 or 1999. They indicated that they were not interesting in selling or donating the land to the County. It appears, but has not been confirmed, that they also own a portion of the lake in front of the sign. They agreed to provide us with an easement which would allow renovation of the entranceway signage. Cohrs has also been in contact with the County Attorney’s office. Cohrs will prepare the easement, and the County will approve it as to its form. Cohrs indicated that a draft would happen "soon". Barnum raised the question of whether or not permitting costs for the new signage might make the plan prohibitive. This will be verified.

2. Regarding the new street lights on Whisperwood and Lakepoint:
This is "in process"; the lines are on the ground, and the poles should be up within two weeks.

3. Regarding Park Maintenance: The new signs are installed, and it was reported that they "look good." Kudos to Hebert for her efforts to accomplish this. Petty reported a small missing board in the center of the Gazebo.

4. Regarding the overgrown "lake", and possible problems with its condition: Cohrs wrote follow-up letters regarding the situation to the surrounding property owners, and copies were distributed. All the affected homeowners have been invited to the January Board meeting. Based on Cohrs' contact with the County, they are looking into what authority either they or this Board has in this regard. Cohrs has discovered that there is already in place a general easement in favor of the public (including us), but some question remains as to who would be financially responsible for clean-up. At present, other lakes in the neighborhood are being kept clean (by the individual homeowners' associations) for between $85 and $95 per month.

Committee Reports:
Landscape Committee – there was a brief report: BeMac is doing OK; the flowers have been changed and look good.
Street Lighting Committee – No additional report
Friends of the Park Committee – No Report

Public Comments:
There were no public comments.

The next meeting was scheduled for January 11, 2012; 4:30pm. (Hicks arranged for the publication of the legal notice for this meeting.) Given that there will be two new Board members, the day and time of subsequent meetings will be determined in January.

The meeting was adjourned at 5:35pm. [Petty moves; Hicks 2nds - in their last official acts as Board members!]

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

October 19th, 2011

 

Board Members Hicks, Krausman, Petty, Hebert, Cohrs were in attendance; Pettit attended via speaker phone.  Also present was guest, Marilyn Whidden – she is the Secretary of the “Fairway Villas of Feather Sound” homeowner’s association on Lakepoint Drive 

 

The meeting was called to order at 5:11pm, and an Agenda was distributed.   

 

Secretary’s report: 

The minutes from the September 14th meeting were approved. [Petty moves; Hebert 2nds]

 

Treasurer’s Report:

Pettit's usual month report was distributed, showing actual figures through September (which is our fiscal year-end).  Pettit reported that the only September expense was the usual landscape charges.  Pettit indicated that our statements needed to be audited now, as in past years.  Pettit noted that our utilities bill is now  back ‘in synch” showing a month-to-month steady amount (there was a 2 month aberration based on billing cycles).  All of our excess cash was confirmed to remain in our money market accounts.  The Treasurer's report was approved. [Hebert moves; Krausman 2nds]

 

Pettit recommended that we continue to work with Jim Atkinnson to provide audit services.  Mr. Atkinnson has done the work before, and continues to have reasonable fees.  Pettit acknowledged that he had done minimal shopping for alternatives, but Mr. Atkinnson's work has been satisfactory in every way, and he is a Feather Sound resident as well.  The Board authorized Mr.Atkinnson to do the audit. [Petty moves; Hebert 2nds]

 

A copy of the annual liability insurance policy renewal was presented for discussion (it was noted that this is not the D&O policy).  Rich indicated that there was no premium increase, and it was noted that the County probably has an additional liability policy limits which extend beyond our coverage, and make additional coverage unnecessary.  The is an ordinary expense; no approval was necessary.  Pettit indicated that he expected the D&O policy to arrive in the next week or so. 

 

New Business:

1.  Hebert brings up a letter (which was sent November 2010) regarding the lake near Sand Piper on F.S. Drive.  Hebert noted that there has been continued overgrowth on the lake, resulting in a deteriorating condition, and possibly threatening to block normal drainage.  In addition, this has become a possible safety issue, since the lake surface now looks like solid ground near the edges.  No response to the letter was ever received from any of the homeowners whose property abuts the lake.  There was discussion on what to do at this point.  Hebert agreed to follow-up with one of the homeowners who had expressed “concern” over the condition of the lake.  Cohrs also agreed to contact the County’s environmental services department, and the County attorney, to see if alternatives are available through those channels.  Finally, Cohrs agreed to sent a second follow-up letter to the homeowners.   

 

2.  The recent death of Earl Maize, for whom the recreation area is named, was noted by the Board.  It was reported that the family is planning a service at the site, at an as-yet-undisclosed date.  As Rich Pettit so eloquently stated to Earl's widow, Kay, "even meeting Earl only a few times was enough to know his generous heart and selfless leadership. The minutes and records of the taxing district reflect that many times over. His legacy lives on in the community."  Through Rich, the Feather Sound Board expressed its sympathies, and the wish that "the family find comfort in memories of a man we're all better off for knowing and gratefully for his service to the community."

 

Old Business:

1.  Regarding the lighting project on Whisperwood and Lakepoint, - Cohrs reported that Progress Energy says that the project will start on 12/2.   They had to order the poles.

 

2.  There was additional discussion regarding the Boardwalk – Cohrs has requested additional bids from other contractors, but has not yet received them. 

 

3.  Regarding Park Maintenance – No further activity on this.  Hebert visited the park, the signs are still not up yet!  Hebert will email Barnum regarding some additional landscaping work.

 

4.  Regarding the Entranceway refurbishment – Per Cohrs, the contact person for the Homewood Suites property(which he has finally located) is in Dallas.  Cohrs is still trying to contact him. Nothing further can be accomplished at this point.

 

Committee Reports:

Landscape Comm – No Report

Street Lighting Comm – No Report

Friends of the Park Comm – No Report

 

Public Comments:

There were no public comments.

 

The next meeting was scheduled for 11/9/11 at 5:00pm.  Depending on tasks to be accomplished, that may be the last meeting of the calendar year.

 

Meeting was adjourned at 6:10pm. [Hebert moves; Krausman 2nds]

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

September 14th, 2011

 

All 7 Board members were present.  The meeting was called to order at 4:30pm, and an Agenda was distributed.

 

Secretary’s report:

The Minutes from the July meeting were approved – [Krausman moves; Hebert 2nds]

 

Treasurer’s Report:

Pettit distributed his usual monthly report, but this one showed two months of updated “actual” figures, since there had been no August meeting.  He noted that $31K from county had been received, their last quarterly installment for the fiscal year.  $3,368 was noted as paid out – this was half the cost of the two new signs. The balance for the signs will be paid when the installation is finished.  Pettit reported that our sales tax certificate is expiring, but there is a no-fee renewal which he will file.  The Treasurer’s report was approved.  [Barnum moves and Petty 2nds]

 

Pettit then requested approval of the purchase of an upgrade to QuickBooks.  He has started to receive error messages, and our version is 5 years old.  The cost is approximately $200 – this request was approved.  [Hicks moves; Hebert 2nds]

 

Pettit then brought up the old “incident” at the recreation area, where a child was allegedly injured, and informed the Board that our insurance company had settled with Plaintiff’s attorney for $27K, of which the “injured party” got only about $10K.  There was some discussion regarding the fact that the insurance company did not consult with the Board prior to its decision.  Cohrs agreed to check on this, and will follow-up with the Board.

 

New Business:

Petty brought up the issue of the bicycle trail, and Cohrs reported that he is still trying to locate surveyors to scout the whole route around the neighborhood.  This is proving more difficult than originally thought.

 

Barnum mentioned that there are repairs happening to some of the sidewalk by Homewood Suites, which now has been “connected” with the new entrance signage.

 

Old Business: [At this point in the meeting, regular guest Greg Helck arrived]

1. Cohrs reported that the metal roof and cupola for the gazebo is completed.

 

2.  Regarding the lighting on Whisperwood and Lakepoint, the following was reported:  Three poles which were originally planned were removed, and the power company is going forward with installation.  This will be delayed until the power company’s crews who have been redirected to other parts of the country to deal with disaster issues have returned to Pinellas County.  Barnum also has marked 13 poles where the lights were out.  Petty reported contacting the power company about these outages, but there has seemingly been no action on this to date.  Krausman noted a resident’s email which had been sent to Cohrs (and distributed to the Board), and Cohrs’ reply.  apparently this reply was a satisfactory response.

 

3.  There was additional discussion regarding the Boardwalk.  Previous discussion seemed to favor a total replacement.  Cohrs reported that he had recently walked it, and indicated that it is mostly in good shape.  The top of the hand rails is “rough” in many areas.  The Board now seems to favor a partial replacement, or perhaps a total replacement with a composite (versus a wooden) “cap”.  Cohrs reported that the contractor who replaced the gazebo roof wants to submit a bid.  Cohrs will follow up, and Barnum agreed to locate the “old” bid from Eddy that she recalls.

 

4.  Regarding Park Maintenance:  The park seems in good shape, and is getting good and regular use.  The Board felt that this level of use will increase when the weather cools off.  An email from Greg Helck, indicating Rotary will not clean up the park twice per year was noted.  The Board felt that such a schedule was often enough.

 

5.  Regarding the Entranceway – Cohrs reported that he had met with both corporate managers of the buildings’ owners at the entranceway.  They are in the process of re-doing their own signage.  They expressed a willingness to help with the design, and perhaps the costs.  Cohrs is still trying to make contact with the owners of the Homewood Suites, who own the land on which our neighborhood sign (and pond) sits.  There is an alternative which Cohrs will explore, and which will be reported at a later meeting.

 

6.  Pettit requested that the Officers re-sign the Synovus accounts paperwork.  This was accomplished. 

 

Committee Reports:

Landscape Comm – No Report

Street Lighting Comm – No Report

Friends of the Park Comm – No Report

 

Public Comments:

There were no public comments.

 

The next meeting was scheduled for 10/12/11.

Meeting was adjourned at 5:10pm [Pettit moves; Hicks 2nds]

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

July 13th, 2011

 

Board members present included Krausman, Hicks, Pettit, Cohrs, Hebert & Barnum; Petty was the only absence.  An unnamed guest was also present (a County resident who was considering a move into the neighborhood).  The meeting was called to order at 4:43pm, and an Agenda was distributed.

 

Secretary’s report:

The Minutes from the June meeting were approved – [Barnum moves; Hebert 2nds]

 

Treasurer’s Report:

Pettit distributed usual his monthly report through the month of June, with projected numbers through the fiscal year-end.  He noted that $31K had been received from County, and he noted the lowered costs from Be-Mac.  It was expected that the newly- approved expenses, for the recreation area’s gazebo, plus work on the front entrance, might be paid out in August or September, so those approximate amounts were provided in those months’ projections.  Pettit also provided updated information on our bank accounts:  $50K had been transferred from our Regions MM account to our Synovus MM account, to avoid exceeding the $250K limit for institutions.  Pettit noted that he was only waiting for Cohrs’ information, and then was prepared to update the Synovus account signature information.  The Treasurer’s report was approved [Hebert moves; Krausman 2nds]

 

New Business:

1.  Hebert reported that she had met with someone concerning the Earl Maize sign.  She had originally wanted a rendering, but since that would have carried a cost, the service provider (Viscom) utilized an old photo to provide a description of the possible replacement.  It was suggested that the address be added to the new sign.  A sandblasted cedar sign would cost $3,603.55, inclusive of sales tax (we are tax-exempt); or $3,367.80 without sales tax.  Viscom did not believe that the other sign needed to be replaced (which was contrary to another opinion previously received).  It was agreed that further investigation would be made to be sure that both signs need to be repaired.  There was approval to hire this company for either one or both signs, as determined.  [2051 Feather Sound Drive is the confirmed address.]  Hebert and Barnum were given authority to determine whether one or both signs needed replacement, and the Board approved the expenditure.  [Barnum moves and Pettit 2nds]

 

2.  Entranceway – Cohrs reported that he had made contact with the owners of the buildings adjacent to the easterly entrance to Feather Sound, and had asked them to indicate their level of interest in repairs/refurbishments/etc.  Hebert reported that she had met with a landscape architect regarding possible improvements to the wall.  Hebert distributed renderings of 4 choices, utilizing different stone choices.  Prices varied from $28K to $64K, for stone covering on both sides of the present sign.  These cost estimates are preliminary, but the Board felt that they were quite high.  Hebert noted that the walls are now not within the strictures of the signage ordinance, so a variance from the county might be necessary (although it was felt that obtaining one should not be a problem).  Drawing up the plans and permits would cost an estimated $13K.  Cohrs agreed to confirm ownership first (of the sign on the west side of the entranceway).  Hebert noted that these prices would probably fall significantly when we put the project out for bids.  There was additional discussion about making an even bigger “statement” about the neighborhood – fountain, waterfall, etc; something flashier and more creative, but not gaudy.   This is being considered further.

 

3.  There was discussion of the proposal regarding new lighting for Whisperwood and Lakepoint.  The globes within the neighborhood are not the same as those used on St. Pete’s territory.  So, there will be different globes, either along Whisperwood, or at the corner of Whisperwood and Feather Sound Drive.  [There are no lights now on Lakepoint, so the issue of different globes does not exist on that street.]   There was some discussion about the costs associated with this project, and the fact that the power company is not really contributing to this project in any way.  This discussion included the contingent costs associated with public safety issues, since there are not lights on these two streets now.  It was reported that it would take approximately two months to order poles and get the installation scheduled.  The Board’s lighting policy suggests that we provide notice to the property owners affected, prior to installation.  This action was approved, as was the lighting project itself.  [Krausman moves; Hicks 2nds]  The proposal was signed by Cohrs, the check authorized, and the check and signed proposal were prepared for mailing.

 

Old Business:

1.  It was reported that the gazebo replacement was to start as of today; the old roof was supposed to be off; the new metal being formed; and the project should be done by week’s end.  There was to be a copper metal cupola, not wood.  Tri-County Roofing was doing the work – the $5,100.00 cost had been previously approved.

 

2.  It was reported that this same contractor (a general contractor), was going to bid on the boardwalk replacement. 

 

3.  Greg Helck was not in attendance, so there was no update on the park maintenance.  Hebert noted that she had been noticing that garbage has been accumulated on Mondays.   Pettit noted a “new” water bill, after a period of no bills. 

 

Committee Reports:

1.  The neighborhood lake, for which the Board had previously sent letters to the property owners, is in a deteriorating condition, as reported by Hebert.  Barnum indicated that she knew a service-provider who might know how to kill the overgrowth on the surface.  It was felt that this was becoming a safety issue.  Cohrs agreed to follow-up with another letter, or perhaps an inquiry to SWFMUD.

 

2.  There was to be follow-up on Petty’s email, which indicated that he had put a string around non-working lights.

 

Public Comments:

There were none.

 

The meeting was adjourned at 6:02pm [Hebert moved; Pettit 2nd]

There will be no August meeting, and the September meeting was scheduled for 9/14.

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

June 6th, 2011

 

Board members present included Pettit, Hicks, Petty, Hebert, Cohrs, Petty, and Barnum.  Guest:  Greg Helck.  The meeting was called to order at 4:35pm (note new time), and an Agenda was distributed.

 

Secretary’s report:

The minutes from the May 11, 2011 meeting were approved – Susanne moves, Rich 2nds.

 

Treasurer’s Report:

Rich distributed his usual monthly Cash Flow report, showing actual numbers through May, with projected numbers through year-end.  There was brief discussion- the reduced rate for Be-Mac was noted.  Rich proposed that we update our bank account signers, so that all officers were on both the Synovus and Regions accounts.  A Corporate Resolution to this effect was proposed by Rich and approved [Fred moves, Susanne 2nds].  Signature sheets were distributed, and will be signed and returned at the next meeting.  The Treasurer’s Report was approved.  [Mo moves; Susanne 2nds.]

 

New Business:

1.  Denis reported that he went to the County’s Budget Workshop, and that he presented our budget request, quickly and succinctly.  

 

2.  There was a brief report on the Feather Sound Alliance Open House, which had taken place at Carillon Wellness Center, since the previous meeting, and which Hicks and Helck had both attended. 

 

3.  Susanne and Mo reported that they had met at the entrance to the neighborhood with a landscape planner, to discuss a new “look” for the sign, plus some landscaping.  They concluded that this job was probably a little out of this guy’s “league”, but they did get some ideas, including copying the logo presently on the sign, adding a “cap” to the sign’s base.  Susanne also had talked to an architect, and was suggesting that this person might do a design on a freelance basis.  However, no ideas had been solicited yet.  It was also noted that the font of the present sign is very dated.  Susanne agreed to follow up, and get a rough-estimate price for some new design choices (including architectural drawings), and will then keep the Board apprised via emails.  Then, Denis will call Cushman Wakefield to see about the sign on the other side of the entry road.  A concern was raised by Mo regarding the permitting process, complexity and costs.  This matter was tabled.

 

4.  There was discussion about new light poles on Lake Pointe Drive.  Progress Energy was now proposing 14 poles – they had originally proposed 18 poles – all per a report from Mo.  The estimated cost is $378 per month for pole rental.  There was discussion about whether this might be too many poles for the street length, and too much light into the windows of the residents.  There was also a question raised concerning the comparative cost versus what is presently being paid for other poles.  Mo agreed to follow-up on the cost issue and the number of poles.    

 

Old Business:

1.  Park Maintenance – Greg Helck reported:  The last clean-up was a couple of weeks ago – they found a bike in the mangroves!  The next clean-up is scheduled for 9/24. 

 

2.  The Roof Replacement on Gazebo is “underway” except for getting a permit, for which we need an address (which we now have as 2051 Feather Sound Drive, per Scott Kirby at John Morroni’s Office).  Cost for the project is $5,100 including a new cupola.  

 

3.  Darren Lemler [Note that this name is misspelled in last month’s minutes] passed along a bid for the deck board replacements, which was hand-delivered through FSCC, for $82,475.00.  Mo had also obtained information on what had been done at Carillon.  Their cost, for pressure treated marine decking, was $93,458.  For us, a complete re-do will be about $125K; if we used composite material the cost would be closer to $222K.  No action on this was taken.

 

Committee Reports:

1.  Landscape Committee – It was noted that the “bottle brush” trees on Whisperwood need to be trimmed – they are causing problems with antennas on cars that drive by.  This was put on “hold” until we do a “regular” tree trim. 

 

2.  Street Lighting Committee – Fred agreed to follow up on a number of lights which are “out”

 

3.  Friends of the Park Committee – Greg had previously briefly reported on the last (and next) clean-up.   Per Fred, Eddy has gotten his materials and will do his approved work next week.

 

Public Comments:

There were no Public Comments.

 

Fred moves to adjourn; Mo seconds – adjourned at 5:44pm.

 

The next meeting was scheduled for 7/13.  There would be no August meeting, and the September meeting was tentatively scheduled for 9/14.

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

May 11th, 2011

All Board members except Mr. Krausman – Pettit, Petty, Hicks, Barnum, Hebert, Cohrs – were in attendance. Guests included Greg Helck, plus Eddie Hartwell and Darren Lemler.

The meeting was called to order at 4:32pm (note new time), and an Agenda was distributed.

In the interest of saving time for our guests, Eddie Hartwell was placed first on the Agenda. Two items were discussed: (1) The replacement of the roof of the gazebo, and (2) The replacement (or refurbishment) of the recreation area sign, which had been blown down by the tornado.

In regard to the first item, Mr. Darren Lemler, a longtime friend of Eddie’s, and a building contractor, presented some information on the gazebo roof. He discussed a metal roof similar to what is already on the other structure in the playground area. He showed samples of the material, and indicated that a copper color would be painted on to match the other roof. There was a 20 year warranty, and some slight differences in terms of the exact profile of the metal roof options. There was no price difference between those profile options. His proposal to install such a new metal roof, and replace cupola at top (also metal) was $6,375. [If the cupola was not replaced, we’d save approximately $300-350.] He indicated that it would take 1-2 weeks to order and receive material, and then about a week to install the roof. His price included all required permits.

In regard to the second item, both Mr. Hartwell and Mr. Lemler contributed information. The primary concern was to replace or refurbish sign which had been blown down by the tornado, but the other sign, which was undamaged by the tornado, has termites, and is badly deteriorated, so it needs to be replaced as well. A proposal to install concrete block columns, with cultured stone on the outside, would result in 28-30” square posts. The sign itself, which could be wood (western cedar) or a composite materials, would be “slotted into” the stone columns. The presently-used heron design would be sandblasted into the new sign. An alternative to the concerte posts would be wooden posts. For wood posts with a wood sign, the proposal was for $3,834. For wood posts with a composite sign, the price was the same. The portion of this price which relates to the sign itself was only $120. For concrete/stone posts and a sign, the price was $6,550. Written proposals were submitted, and the Board tabled a decision until later in the meeting.

Eddie also provided (as had been requested) an estimate for various tornado-related repairs in the park area - $2,025.

After Mr. Hartwell and Mr. Demler, the Board considered their various proposals. It was decided to use a previously-received lower bid from Tri-County Roofing for a metal roof. [Fred moves; Susanne 2nds]. A new cupola was OK’d in principal if the additional cost was no more than “a couple of hundred dollars” extra (we have cupolas on the pavilions).

The Board also decided to get an additional bid for wood post/composite sign - Denis has a contact and will pursue this.

The Board discussed Eddie’s proposal on tornado repairs, and it was noted that the Carillon complex just re-did their boardwalk with composite material. The opinion of the Board is that “repairs” (as opposed to a complete replacement) might be “good money after bad”, and that a more-permanent fix might be more cost-effective. Mo agreed to locate and pull her records on the composite proposal she offered up (but which was not adopted) a couple of years ago.

The Board approved some of Eddie’s proposal on tornado replacements – [Moved by Mo, Susanne 2nds.] Fred agreed to notify Eddie on the details.

At this point, Greg Helck indicated that the Rotary sign had been ordered, and there was discussion about where to put it? One suggestion was at the stop sign at Whisperwood and Feather Sound Drive, next to the stop sign. Another suggestion was in the median in front of the club. Greg will consider these possibilities. He also reported that the next Rotary-sponsored clean-up was scheduled for May 21s, and he noted that it was announced in the Feather Sound News on page 7.

[There had been some discussion about the accurate address for the park area, and 3512 Feather Sound Drive was mentioned as a previously-documented address.]

Secretary’s Report:

The February and April Minutes, which had been previously distributed to the Board in draft form, were approved without changes. [N.B. – There was no March meeting, due to the lack of a quorum.] [Susanne moves; Mo seconds].

Treasurer’s Report:

Rich then provided his monthly Cash Flow report, showing actual numbers through April, with projected numbers through year-end. There was brief discussion, and the Treasurer’s Report was approved. [Fred moves; Susanne/Mo second simultaneously.]

New Business:

1. Denis reported that he had gotten an email regarding the possibility of a neighborhood watch program. It was decided that this topic should be brought up at the previously-noted “community” meeting on May 25th. This meeting has now been moved to the Carillon Health Center, and the announcement is to appear in the Feather Sound News.

2. There was additional discussion about that May 25th meeting, and it is now thought that the meeting is really a “fundraiser” for the Feather Sound Alliance. The Board members are individually considering whether to attend.

3. Denis reported hat he had gotten an email regarding the expectation that property values within Feather Sound will fall by 3.5%. This was discussed briefly.

4. There was some additional information regarding the sign at the main entrance – it was determined that this location is within the unincorporated area, and therefore under our authority. It was also noted that Panera’s is in unincorporated area. Fred produced aerial photographs he had gotten from the County Attorney’s office, and these were reviewed. There was additional discussion regarding where (within “our” territory) we could add street lighting. Mo agreed to contact Florida Progress to discuss how to obtain this lighting (and how much it will cost) for Lake Pointe Drive and Whisperwood Drive.

5. Mo reported on the main entrance sign – She went to the site with Eddie, who said it was structurally sound. It was suggested that we repaint the sign and lettering, replace some of the trees, and re-do the lighting. We are looking for an “updated” look to sign area, and some improved landscaping. Mo also visited the site with a BeMac representative, and provided information on some landscaping options for plants and shrubs – the price would be about $2,800. Susanne then suggested that we find a landscape architect to (at least) provide a design, and then use BeMac to do the installation. Susanne and Mo agreed to coordinate their efforts in that regards.

6. It was noted that the sprinklers are still off, and Mo agreed to follow-up with BeMac.

Old Business:  No Old Business was discussed.

Committee Reports: The issues relating to each Committee had been covered under “New Business”. There were no additional Committee reports.

Public Comments: There were no Public Comments.

The next meeting was set for Wednesday, June 8th, again at 4:30pm. The meeting was adjourned at 5:55pm. [Mo moves, Rich 2nds]

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

April 13th, 2011

 

N.B. – the meeting scheduled for March 16, 2011 was cancelled due to lack of a quorum.

 

All Board members (except Mr. Krausman, the replacement for Pat Moriarty, and who had notified Denis that we would be out of town again) were in attendance:  Pettit, Petty, Hicks, Barnum, Hebert, Cohrs.  Guests included County Commissioner John Morroni and Greg Helck.

 

The Meeting was called to order @ 4:05pm and an agenda was passed out

 

There was some confusion over whether minutes from the February meeting had been taken, or distributed, in draft or final form.  The Secretary promised to solve the confusion.  Thus, there was no further Secretary’s report, and no minutes were approved.

 

Treasurer’s Report:

 

Rich distributed Budget material (which had been previously emailed to everyone) for review.  Mr. Morroni asked some questions, to which brilliantly thought-out and superbly-presented answers were given.  Rich distributed an Organization chart.

 

Rich then provided his monthly Cash Flow report, which showed actual numbers for February & March, and projected numbers through year-end.  The Treasurer’s Report was approved. [Susanne moves; Fred seconds.]

 

New Business:

 

1.  Roof replacement on the gazebo – estimates have been obtained from a client of Denis’.  A wood shake system in place now; and the now choices are:  shingle roof ($2,050); roof shake ($2,950); metal roof ($4,800).  [A second metal roof bid was $5,200!]  A metal roof would match (in color and style) the new building by the playground.   The frame underneath the roof is apparently OK.  The Board’s consensus is for the metal roof.  Denis will get a 3rd bid, notify everyone via email, and we can move forward.  This action was approved.  [Susanne moves; Rich seconds.]

 

2.  Tree Damage – BeMac had to remove two trees because they were cracked at the base.  Mo had anticipated they would cost $325 each, but Denis indicated that they $708 bill had been negotiated away to a “no charge”.  BeMac also cleaned up some debris.  Rich noted that a tree limb was hanging within the playground area, and Mo agreed to call BeMac tomorrow to get this removed.  

 

3.  Wooden sign by the playground is “down”, and there was discussion over whether it can be replaced.  Fred will talk to Eddy about fixing it.

 

4.  There was discussion about Lakepoint Drive, which is behind the Choice market, and for which there is no street lighting.  This represents a safety risk.  Since this was technically “part” of St. Petersburg, there was an issue over with the Board even had jurisdiction to solve the problem.  Another street was noted, with the same possible issue - residents walk and drive and it’s “pitch black”.   Susanne suggested that we write a letter to the City of St. Pete and ask them first. 

 

5.  Mo notes that there are some damaged sidewalks (at various places), and Commissioner Morroni promised to follow-up if we send a him a list.   

 

Old Business:

 

1.  Greg Helck reported on the first quarterly Rotary Club clean-up of the Recreation Area, which occurred on 3/5.  As Greg said:  “we learned a lot”.  Beer cans were found under the boardwalk; aluminum cans and plastic bottles for possible recycling were noted; all the trash bags they brought were used up; 15 people were involved.  Prompted by a question, Greg indicated that, in the future, they could “sort” by type of object during pick-up, thereby enabling much of the debris to be recycled.   Greg also indicated that Rotary would still like to see a sign showing that Rotary [“Clearwater Rotary - Feather Sound”] meets here in the neighborhood (at FSCC), and they hoped that such a sign could be placed for maximum visibility (he proposed near the main entrance).  This is being work on.  Much gratitude expressed to Greg and his cohorts for their efforts. 

 

2.  Park Maintenance – Rich noted some broken slats near the gazebo.  Fred will contact Eddy to get a price.

 

3.  Budget for 2011-2012 – Rich made the appropriate presentation to the County.

 

4.  New Projects, which in the past has been labeled “Capital Projects”, had nothing further to report by Denis.

 

5.  Policies and Procedures Manual – this was deferred to next month.

 

6.  Fred noted that he continues to try to get “certified” county maps showing what areas of land are “our” responsibility.  We acknowledge that there will be a cost.

 

Committee Reports:

 

1.  Landscape – Mo reports that it’s going fine.  Rich says our water bill is still “zero”.  So, Omni Irrigation (through BeMac) will check; Rich thinks the irrigation system is off.  BeMac is supposed to check the irrigation system every month per their contract.

 

2.  Street Lighting – Biff has noted to Rich that some lights were “off”, and had been for “a while”.  Further checking will be done.

 

3.  Friends of the Park – It was noted that the playground got the new “special” playground mulch.  This issue had been previously addressed with Greg.

 

Public comments – John Morroni announced that Mike Schlensker, of the Feather Sound Alliance, was calling a “community” meeting for Wednesday, 5/25 - 5:30 – 7:30pm.  John planned to attend, plus Pete Yauch of the County Administration, the Sheriff, and others would be present.  The notice of this meeting will be put in the Feather Sound News.  All FSCSD Board members were invited, if available.

 

Fred brought up the idea of a bike trail being ‘financed’ through a “non-ad valorum” tax, and wondered if this could be approved by the County.  Basically, each household would contribute a set amount of money for a fixed time.  Commissioner Morroni responded by stating that the County’s bike trails are now done through the County’s public works department.  He suggested that this be brought up at the 5/25 meeting mentioned in the previous paragraph.

 

Susanne proposed a shift in the starting time of our meetings to 5:00pm, because of her work schedule.  After a brief discussion, 4:30 was agreed upon as the new starting time.  This will take effect at our next meeting on 5/11/11.

 

The meeting was adjourned @ 5:25pm [Susanne moves; Mo seconds]

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

February 9th, 2011

 

The Meeting was called to order at 4:06pm and an Agenda was distributed.

 

Secretary’s Report: 

Three corrections from the January Minutes were noted, and the minutes were approved as corrected.  [Moved by Susanne; seconded by Mo.]  It was noted that the “missing” November, 2010 were still to be done.

 

Treasurer’s Report:

There was discussion about the bill from B-Mac – a new contract had been signed and faxed, and Denis was to confirm this bill, and email Rich with authorization to pay [bill for mulch – approx. - $5K].  Mo noted that the “Jasmine” bill was still pending, and agreed to confirm that the work had been completed.  Denis reported that the new contract will reduce our costs from (approx.) $5700 to (approx.) $4900 per month.  There was some additional discussion regarding which tasks (such as fertilizing and mulching) fall under the new agreement.

Rich distributed a bound version of our Y-E financial reports (bound version).  He also provided copies of the Report to Property Owners (which is now on the website, and no longer mailed, as a cost-saving device).  A $2,500 bill from Jim Atkinson (CPA) was noted, plus some expense for certified mail.

Rich distributed Cash Flow Projections, updated (to actual) for the month of January, and projected beyond through Y-E.  Not much unexpected here.  Rich also noted that our tax return has been filed.  The Treasurer’s report was approved [Fred moved, and Susanne seconded.]

 

New Business:

1.  New (updated) Conflict of Interest statements were Distributed by Rich, discussed briefly, and signed by all Board members present.  The Secretary collected them for safekeeping. 

 

2.  In connection with the Conflict of Interest statements, it was requested that the Board obtain a map which specifically delineates the “common areas” for which the Board is responsible.

 

3.  March 5th is scheduled as the first Rotary-sponsored clean-up of the Recreation Area, per an email from Greg Helck, received by Rich.

 

4.  Copies of a draft Budget for review and approval for (2012) was distributed by Rich.  The Budget “kick-off” meeting is 2/17/11, 3:00 – 5:00pm.  We are requesting $125K total from the County for 2012.  Our projected expenditures are $170K.  Rich used the County’s format for his presentation, and noted that the millage rate is the for 2011 as it was in 2010.  It is planned that Rich will submit this to the County, and he requested Board approval, which was given.  [Moved by Susanne; Mo 2nds].  

 

5. Fred had been previously charged with getting an address for the “park”.  Fred talked with Fire Department and EMS – and has been assured that there is no confusion – Earl R. Maze Park, or the Feather Sound Community Park are both designated in their records, and that emergencies will not go unaddressed.

 

6.  Rich “found” the tools for the park equipment’s installation, and maintenance, through a friend [Allison Peck] of Chris Merritt’s.  Fred and Rich will communicate, and Fred will gather the tools and liaison with the Rotary Club for their use.  Perhaps a quarterly inspection would provide enough oversight, especially if tools can be “on site” when the Rotary is set for clean-up. 

 

Capital Projects Update:

1.  Regarding a bike path:  Denis is working with engineers – a more-complete report will happen next meeting.

 

2.  There was discussion again about re-doing the entrance.  The previous hope was that FSCC would participate, but now, probably not.  Susanne suggests talking with the Corporate Center to see if they’d participate.  “Updating” is clearly needed – including perhaps a new concrete wall; a lighted name; perhaps new plantings.  It was also suggested that the nearby hotel might participate because they face “the back side” of the sign.  Denis will follow-up with a sign company, and perhaps try to find a landscape designer/architect, through B-Mac.

 

Old Business:

1.  There has been minimal action on the Policy and Procedure Manual.  This is a long-term project, and will take much time and effort.

 

Committee Reports:

 

There were no reports.

There were no public comments.

The next meeting was scheduled for 3/16/11. [March meeting was later canceled]

The meeting was adjourned at 4:59pm [Mo moves; Susanne 2nds.]

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

January 12th, 2011

 

All Board members (except the new replacement for Pat Moriarty) were in attendance; the meeting was called to order at 4:08pm, and an Agenda was distributed.  [Greg Helck was an attending guest.]  Pat’s new replacement was reported to be “Mo Kraus” [sp?], and Denis agreed to follow-up with him so he would be apprised of future meeting dates.  It was also noted that not all Board members had received written confirmation of their appointments for 2011.

 

Fred moved that all officers (except Vice-Chairman) be re-elected to their posts.  Fred suggested that Mo become Vice-Chair in his stead.  Given each person’s assent, that motion (seconded by Susanne) was approved.  The re-elected officers are Denis Cohrs, Chairman; Mo Barnum, Vice-Chair; Rich Pettit, Treasurer; and Bob Hicks, Secretary.

 

Secretary’s Report:

The minutes of the November, 2010 Meeting were held for review by Denis, and finalization by Bob – they will be scheduled for approval at the next meeting.

 

Treasurer’s Report:

Rich distributed the latest Cash Flow Projection, with actual numbers shown through December, 2010.  He also reported that our tax return (Form 990) and audited financials had been prepared, and were ready for mailing.  A motion was entertained (moved by Susanne, seconded by Mo), to provide authority for Rich to sign and send out these documents.  Among the expenses on the report, it was noted that the utility (water) bill was “zero”, and Denis and Mo agreed to follow-up on this mystery.  Rich also noted that, consistent with past practice, the newly-constituted Board should re-sign “Conflict of Interest Statements”, and the Board agreed that this should be done at our next meeting.  The Treasurer’s Report was approved [Moved by Fred, seconded by Susanne.]

 

New Business: 

1.  Guest Greg Helck reported that, as Chairman of the new Feather Sound Rotary Club Chapter’s “Projects Committee”, the club had agreed to take responsibility for periodic clean-up of the recreation area.  There was enthusiastic acceptance of this proposal, and a discussion followed regarding the extent (and limits) of the Rotary Club’s participation.  Greg was given a key to the “announcement board”, and there will be continuing dialogue about Rotary’s plan and implementation.

 

2.  Fred reported on his new conversation with the “playground inspector” (who had originally provided an endorsement for the original equipment after its installation), and Fred will follow up further to insure that all required maintenance is being addressed.

 

Capital Projects Update:

In anticipation of the preparation and review of our 2011-2012 budget, some “capital projects” were reviewed.  Denis reported on his continuing investigation of a neighborhood bike path; this may need to be done in sections for a period of several years.  Also mentioned were a fenced-in dog park, a kayak entry on the edge of the “borrow pit”, and clearing the mangroves.  These will be reviewed at the next meeting.

 

Old Business:

1.  Denis reported that he is still finalizing the Grounds Maintenance Contract, and will follow-up with the Board.

 

2.  Denis reported that he sent out a letter to the affected homeowners regarding the drainage “problem” for one of the neighborhood ponds, and would forward copies to the Board.

 

Committee Reports:

1.  Landscape – Mo reported that some Brazilian pepper trees were hanging over the sidewalk, and she will work with Andy at F.S. Country Club to remedy that situation.  Also, there was discussion about an oak tree by one of the ponds (which may or may not be dead), and what to do about it.  If dead, the cost to remove it is $255.  This was tabled for further review.

 

2.  Street Lighting – No report.

 

3.  Friends of the Park – This will now become the responsibility of the new Rotary Club Chapter.

 

There were no public comments.

 

The meeting was adjourned at 5:17pm.  [By general consensus].  The Next Meeting was scheduled for February 9, 2011.

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

October 11th, 2010

 

All Board members (except Fred) were in attendance; the meeting was called to order at 4:08pm, and no Agenda was distributed.  In addition, three guests joined us:  Greg Helck, Marshall Deason – both residents of Feather Sound, and Tom Hamilton (pastor at FS Community Church).

 

Secretary’s Report:  The minutes of the 8/11/10 Meeting were approved.  [Moved by Susanne, seconded by Pat.]

 

Treasurer’s Report:

Rich distributed the latest Cash Flow Projection – with actual numbers shown through our fiscal year end of 9/30.  Rich reported that $37.5K had been received from the County as expected.  There was a brief report on several expense items, including Fountain repair, and the final payment for the boardwalk staining to Eddy. There was a balance of $477K at Y-E, excluding funds held by the County, which, if included, would result in a Y-E balance of $689K.  Rich further reported that the trend in CD rates continues to decline; all our funds are now invested in money market accounts.  Then, there was a short digression, as a courtesy to our guests, to provide the historical background of the taxing district.  Rich then provide a projection for FY 2011, which will reduce our overall balance by approximately $35K, assuming we meet our budget projections.  Rich sought the Board’s approval to re-appoint Jim Attkisson to prepare our annual audit, and to provide Rich with the authority to sign the engagement letter.  It was noted that the fee has been approximately $2500 for about the past 3-4 years, and that an increase was expected.  The Board decided to give Rich authority to approve the engagement for up to $3K.  Moved by Rich; seconded by Susanne – approved.]  [Pat moved approval of Treasurer’s report; Susanne seconded. – approved.]

 

New Business:  There were no “New Business” items, but informal additions were brought up:

 

1.  From Susanne – a neighbor who wanted to do a “market” in the recreation area inquired how to do that.  This woman had been an expected guest at the meeting.  The Board briefly reviewed a variety of safety, clean-up and liability issues.  Clearly this would be a complex undertaking.  At this time, there was no further need for discussion.

 

2.  From Greg (guest) – he’s a member of the Rotary Club which meets on Wednesday evenings FSCC, and he asked about the Rotary being authorized to sponsor a 5K run in FS.  The Board felt that this was outside the Board’s authority, and suggested that Greg make contact with the sheriff’s department, as traffic seemed to be the big issue. 

There was some discussion of historical events which had been sponsored by FSCC, and about which information might be obtained from the Club’s manager.

 

3.  Also from Greg – he asked about reclaimed water in our area, and was informed that there were no plans to expand the lines which were now in place.

 

Capital Projects Update:  No report at this time.

 

Old Business:

Several “Old Business” items were pending:

 

1.  BeMac’s “Scope of Work” agreement.  Denis was to call and talk with Mo tomorrow about this.

 

2.  “The pond” (at F.S. Drive and Sandpiper Place, plus Ibis).  No update at this meeting.

 

3.  A new sign at the neighborhood entrance.  No update at this meeting.

 

4. It was reported that Denis had been able to “settle” with the fence company, for their repairs, for $300 instead of the originally-billed $500.  

 

Committee Reports:

1.  Landscape – Fred was going to be contacted about the water being turned back on after the leaking fountains fixed.

 

Pat also reported that she had gone to the Recreation area today, and had found a Pinellas County representative there checking the water valves.  She indicated that he came once a week for a “quick check, and did a “full clean” about once per year.  Then, the “mosquito guy” showed up also.  According to Pat, he indicated that he comes and visits 3 times per week!  He’s is “checking for larvae”. 

 

2.  Street Lighting – No report.

 

3.  Friends of the Park – No report.

 

There were No Public Comments, although prior to adjournment, there was a brief discussion of whether any Board member was planning to “rotate off” the Board.  Re-appointment calls (and letters) were expected soon, and upcoming election results might also factor into this issue. 

 

The meeting was adjourned at 5:00pm.  [Moved by Mo; seconded by Bob.].  The Next Meeting was scheduled for November 10, 2010, and there would be no December meeting.  The January 2011 meeting would deal with the budget, and our ideas [such as the bike path; a dog park; a canoe/kayak area in the “borrow pit”] to help justify the level of funding presently in place.

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

August 11th, 2010

 

All Board members except Fred were in attendance; the meeting was called to order at 4:03pm, and an Agenda was distributed.

 

Secretary’s Report: 

The minutes of the 7/14/10 Meeting were approved, with the proviso that humorous references in the Draft version be removed.  [Moved by Susanne, seconded by Bob.]

 

Treasurer’s Report:

Rich distributed the latest Cash Flow Projection, with actual numbers shown through July.  Our final CD has matured, and all funds are now in MM accounts, split between our two banks.  Paid bills were noted (including a detailed bill from Eddy).  The Casualty Insurance Policy renewal had been received (this expense was already in budget), and there was no apparent impact from a possible claim for the playground “injury”.  Regarding the USA Fence bill, Denis indicated that he has spoken with them, and they were unhappy, but Denis agreed to follow-up and report to the Board on what transpires.  [Susanne moves; Pat seconds approval of Treasurer’s Report.]

 

Capital Projects Update:

Denis reported on his continuing investigation of a neighborhood bike path.  It appears that there is little concrete information available on the ownership of (or responsibility for) many of the pieces of property on which a path would be built.  Denis is attempting to determine what areas of land we “own”, and which of those areas may have been encroached upon over time.  The standard width for a back path is 8’, and the distance around Feather Sound Drive is approximately 3 miles.  This is an ongoing project.

 

New Business:

1.  The question arose over having an address displayed for the playground.  There was concern that incidents, accidents, etc. at the playground area would confound EMS and law enforcement if there was no address.  There were various suggestions and ideas, but finally the matter was referred to Fred for a more official investigation [This is what happens when you miss a meeting!]

 

Old Business/New Business (combined):

1.  Boardwalk repairs are done; but there are shingles missing on the gazebo.  A proposal is coming from Eddy to replace the shingles.  Also, Denis has contacts in the roofing business and will seek a proposal.  Susanne suggested that we ask Eddy go out and check every 6 months (or once a year) – this suggestion is under consideration.  Based on Mo and Pat’s inspection of the work, Eddy’s latest billing (for $1975) was approved.  [Moved by Susanne; seconded by Rich]

 

2.  It was noted that the fountain replacements were done, and the bills had been paid.

 

3.  Denis reported that BeMac’s “Scope of Work” agreement was still “on his desk”, and would be emailed to the Board when his review was completed.

 

4.  Susanne made a further report on “the pond” (at F.S. Drive and Sandpiper Place, plus Ibis).  She had talked to the SWFMD representative (Richard Alt).  There are 7 owners around the pond, and they (collectively) actually own the lake.  But, there was no definitive answer on who was supposed to “take care of” the lake, and exactly what that entailed.  In addition, it appeared that the drain has become clogged.  There was much discussion on what, if anything, the Board should do, either on its own initiative, or in collaboration with various neighborhood associations and governmental entities.  Denis agreed to follow-up and report at the next meeting.

 

5.  There was a question about whether any follow-up had taken place regarding a new sign at the neighborhood entrance, which FSCC had previously proposed.  Denis agreed to follow-up with Andy at FSCC.

 

Committee Reports:

1.  Landscape – No report; the trees look good.

 

2.  Street LightingNo problems to report.

 

3.  Friends of the ParkNo report.

 

There were No Public Comments.

 

The meeting was adjourned at 5:08pm.  [Moved by Susanne; seconded by Bob.].  The Next Meeting was scheduled for October 13, 2010 (Note – No September meeting!)

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

July 14th, 2010

 

All Board members were in attendance, the meeting was called to order at 4:12pm, and no agenda was distributed.

 

The first topic of business, as a courtesy to our guest, was the condition of the fountains at the Recreational Area.  There was discussion about what had happened to the fountains we have, what our alternatives were & what the future might hold (warranty, maintenance issues, aesthetics, cost).  Mr. Liebenow indicated that adding “chillers” to fountains was not recommended, since in Florida, temperatures inside the fountains could reach 150 degrees, resulting in damage to the equipment.  He also indicated that the “fried” fountains we had now were due to past lightning strikes.  He also indicated that the water valves on the old fountains are not “user-friendly”.  Extra pricing for a “dog feature” was about $100 more than for a double sided fountain.  [$4,100 vs. $4,000].  There was additional discussion on materials (resin vs. metal) & the size of a footprint (new slab vs. slab we have).  ADA-accessibility is needed, and the consensus was that we only needed one fountain which would serve one person at a time.  The Board authorized Pat to spend up to $3,000 (per fountain).  We decided on a barrier-free, “Sierra stone” pedestal fountain.  Installation would be extra (about $200 per fountain), and service for the first year is included.  Installation would take place about 3-4 weeks after equipment was ordered.  Mr. Liebenow was to provide exact pricing to Pat, but the estimate was that it would cost about $2,400.  [Approved – Moved by Fred; seconded by Susanne].

 

Secretary’s Report:

The minutes of the 5/12/10 Meeting were approved – [Moved by Pat, seconded by Susanne.]

 

Treasurer’s Report:

Rich distributed the latest Cash Flow Projection, with actual numbers for May and June, and projections through Y-E.  Our interest earnings were “up” because one of our CDs had matured, not because the rate had increased.  Eddie’s bill for boardwalk painting was noted.  Two more CDs matured and the funds had been placed in our money Market account, per our discussions at the last meeting.  The MM account earns about 1%, and even if we purchased CDs for 2-3 year terms, the rate is not much better, so we will continue to hold the funds in the MM accounts and “see” what happens with interest rates.

 

Rich noted one bill to pay – USA Fence – There was some discussion of the gate repair for which this bill applied.  USA Fence had turned this unpaid bill over to a collection company, and although there was no dissatisfaction with their work, it was felt that the $500 cost was high for what had been done.  Denis agreed to call the vendor and resolve the matter.

 

A second unpaid bill – Eddie’s painting job – was discussed.  The boardwalk now had a light tan coat on the base, and another color on sandblasted side pickets.  Some dissatisfaction with this part of the job resulted in some discussion of the whole project.  The method which was used to paint it (as opposed to a “HVLP” sprayer (high velocity; low pressure); the tan “paint” vs. stain; whether the job was satisfactory or sloppy; how we should deal with Eddy as to his bill; whether there remained any risky, out-of-place boards – were all discussed.  It was finally decided that Mo and Pat to meet with Eddy (at the site) with our check for payment.  They were authorized to resolve the matter, and Pat indicated that she would wait a week to set up a meeting so that all Board members could view the site and report via email to all of us.  .  The Treasurer’s report was approved. [Moved by Susanne; seconded by Pat.]

 

Old Business/New Business (combined):

First Topic:  “the pond” – and the fact that the lawn was not being mowed (per “Mo”).  Per Susanne, she got “quotes” - $15K from one company to “clean it out”; a second company who indicated $10K to clear only one side, and $5 or so for the rest.  Per Mo, who checked with Commissioner Morroni’s office, we should wait until the County comes in.  Queries:  Is this “pond” under the auspices of SWFMD?  Or the County?  Susanne agreed to follow-up with Morroni (via email) as did Denis.

 

Second Topic:  Mo reported on BeMac’s billing, this based on the County’s need to have us re-visit our contracts.  BeMac made clear that they “want our business”, and that it’s “hard times”.  Also, Mo talked to their representative about the entrance median (flowers, mulch, groundcover – and they agreed to handle that at no additional charge).  They also acknowledged that are supposed to trim the trees (and fertilize them).  Mo passed around their new contract (which included a scope of work), and Denis noted several ambiguities and lack of pertinent details.  A general “read-through” was begun, and it was decided that we need a regular report from them to verify when they provide services, and include details on the services provided.  This will help re-build trust, and provide a stronger monitoring procedure between us.  Then, there was discussion of whether to have specific services billed separately, or add those “extra” services to the umbrella contract (with an anticipated raised overall fee).  Denis agreed to re-write the “scope”, and then circulate it to the Board and ask for comments.  Once comments are received back, Denis would contact BeMac to verify that they can perform the revised scope at the same rate, or, if not, what they will charge to do the revised scope.  A final related item was a question about whether or not FSCC had done anything in regard to the Ulmerton Road sign.  No information on this item was provided.

 

Third Topic:  The injury in the park:  Again, there was no new information, and the conclusion is that there will be no suit.

 

Committee Reports:

1.  Landscape – Dealt with above.

 

2.  Street Lighting – No problems reported.

 

3.  Friends of the Park – No report..

 

There were No Public Comments.

 

The meeting was adjourned at 5:55pm.  [Moved by Susanne; seconded by Bob.].  The Next Meeting was scheduled for August 11th at 4:00pm.

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

May 12th, 2010

 

Chairman Cohrs called to order at 4:10pm.  All Board members were in attendance.  No agenda was distributed.

 

Secretary’s Report:

The minutes of the 4/14/10 Meeting were approved – [Moved by Pat, seconded by Susanne.]

 

Treasurer’s Report:

Rich distributed the latest Cash Flow Projection, with actual numbers through April, 2010.  There was discussion about the CD due to mature in early June.  It is now earning 2.5%, and the best new alternatives are a 5 year term for only 2.25%, or a 1 year term earning 1.25%.  This compares to our Money Market account which earns about 1%.  Since the MM rate was almost equivalent to a 1 year CD, it was decided to rollover the CD into our MM account and wait to see what our needs dictate.  [This was agreed by consensus.]  It was also decided that if the Board did not meet by the time of next CD’s maturity (7/22), we would adopt the same strategy.  The Treasurer’s report was approved.  [Moved by Susanne; seconded by Mo].

 

Old Business:

Re:  BOARDWALK REPAIRS:  It was reported that the repairs have been completed, and that the anticipated sandblasting is soon to be done; Mo contacted our contractor to determine the additional cost to sandblast the canopy, and indicated that the added cost would be $300.  That amount was within the previous authorization, and Mo was re-authorized to have it accomplished.  Mo also agreed to follow-up and have any boards replaced that the sandblasting reveals; Eddy will do the painting.

 

RE:  GATE REPAIRS – The mesh is now removed, and there are “warning” signs on both sides of the gate.  It is deemed “fixed”.

 

RE:  2010-2011 Budget & Capital Projects – Denis and Fred went to the scheduled meeting, and had a short time in front of the Commissioners.  In general, there were positive comments, and although the Commissioners indicated that they anticipated less revenue due to less value on the property; they generally felt that our desire to “improve the neighborhood” was laudable.

 

RE:  The injury in the park – Again, there was no new information available.

 

New Business:

1.  Denis received notification today that the drinking fountain is leaking water – Fred has a plumber coming out tomorrow.

 

2.  Fred contacted the county about possible trash pick-up them.  Fred says that, since the county doesn’t have a park nearby (Sawgrass is the closest), they couldn’t help us.  They suggested that we hire day labor.

 

3.  Rich reported that our water bill shows decreasing consumption (related to the park area), and there was speculation as to why.  There was also concern expressed over the health of the trees.  Per Susanne, Omni Irrigation knows about all this, and will service (and will bill us) when called.  Susanne will give their number to Denis, and he will follow-up.  Per Mo, much of this work is already a part of BeMac’s contract.  It was agreed that we should review the tasks in detail, to be sure we know who’s doing what, and how all the equipment, switches, levers, etc. work.  Mo is taking the lead on this.  After they confirm what they’re doing, we can ask specific questions about particular aspects of the work:   Examples are fertilizing requirements and watering responsibilities.  But, per Susanne, Omni is really a sub-contractor of BeMac.  Mo will follow up with BeMac.

 

4.  There was follow-up regarding the County’s desire that we ask for “new” contracts every year for our long-time service providers.  It is the general consensus that this would invite price increases.  As a result, Mo got bids from competitors (based on BeMac’s scope of work) of $5,310 and $6,130.  These amounts compare to $5,700 from BeMac.  [There is also the issue of who picks up the trash.]  All of this remains under review, pending the receipt of more information.

 

5.  There was a report regarding a possible switch of our legal notice publication to Gulf Coast Business Review.  The consensus of the Board was to stick with St. Pete Times.

 

6.  It was reported that some trees need trimming, and that the homeowners’ association involved wouldn’t take ownership of them.  About 6 trees are involved, and Susanne agreed to contact Phil’s tree service (who did previous trimming at a good price per tree).

 

Committee Reports:

 

1.  Landscape – The Board is considering a “special” budget to obtain some new plantings, if BeMac isn’t going to be involved.

 

2.  Street Lighting – No problems reported.

 

3.  Friends of the Park – A member of the neighborhood was suggested as a prospect to take on this responsibility.  The Board is taking this idea under consideration.

 

There were No Public Comments.

 

The meeting was adjourned at 4:58pm.  [Moved by Mo, seconded by Susanne].  The Next Meeting was scheduled for July 14th at 4:00pm.

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

April 14th, 2010

 

Chairman Cohrs called to order at 4:08pm.  All Board members were in attendance, except Susanne.  An agenda was distributed.

 

Secretary’s Report:

The minutes of the 3/17/10 Meeting were approved – [Moved by Fred, seconded by Mo.]

 

Treasurer’s Report:

Rich distributed the latest Cash Flow Projection, with actual numbers through March, 2010.  The deposit to Eddie (for work on the boardwalk - about $2.5K) was noted.  It was also noted that utility costs were higher, probably based on more sunlight due to the institution daylight savings time.  A page on our bank funds was included in the Treasurer’s packet, and it was noted that one CD was due to renew in April, and two more CDs were due to renew in June.  There was some discussion over options, and a possible rate improvement with the now-separate CDs.  There was a motion to transfer the about-to-renew (April) CD into our Synovus Bank money market account with further to occur at our next meeting.  This motion was approved.  [Moved by Denis; seconded by Fred.]

 

Rich reported that Denis had sent a letter to the County and had filed our annual report with the state of Florida.  The Treasurer’s report was approved.  [Moved by Pat; seconded by Mo.].

 

Old Business:  [This was taken “out of order”.]

RE:  Boardwalk repairs - Several Board members had walked Eddie’s repairs.  They reported that no screws are now above the board levels.  Eddie was been paid in full for these repairs.  It was agreed that the authorized sandblasting should now be done.  Denis had tried to find an alternative company (for the sandblasting), but could not find anyone who was interested in doing the project (regardless of price).  Bayside Sandblasting had submitted a bid, which had been previously approved, but did not include sandblasting the canopy.  Mo agreed to re-contact them to see if they would include that in their price.  Mo agreed to coordinate with Eddy so the staining would quickly follow the sandblasting.

 

RE:  GATE REPAIRS – There was lots of discussion on how to “fix” the gate so no swinging can happen, but no effective solutions were presented.  Denis agreed to re-contact the company who repaired the gate to ask for an adjustment to the bill since the wire didn’t work as expected; plus, he will ask for a breakdown of the bill’s specifics.  [Denis has already prepared a letter notifying them of the problem – the newly-installed wire grate became a hazard because of how it was installed.]

 

RE:  2010-2011 Budget & Capital Projects - Some initial costs are being gathered for the bike path project, but we probably don’t yet have enough data to reasonably request (and justify) a millage increase.  Denis reported his visit to a neighborhood homeowners association (Vizcaya) annual meeting, and when he brought up the bike path idea, it was very favorably received.  Denis has met with an engineering firm, made an additional request from Fred Bullard, and will go to the County courthouse to try to get copies of the initial plans for the neighborhood.  Fred’s present recollection is that there is plenty of room (in terms of the County’s easement) to do a “standard” 8’ wide bike path.  Denis “drove” the neighborhood with an engineering firm (there is some encroachment by a few homeowners and some light poles would have to be moved; but very little site grading required) and the first quoted price was pretty high.  There will be some initial costs connected with further research – plan copies, etc.  A motion was approved to authorize such costs, up to $3K.  [Fred moves; Rich seconds]  Also mentioned at the Vizcaya meeting was a dog park.  Denis said that he will indicate to the County (during the budget process) that we have some major capital projects in mind, and that we will be having greater money needs in the next year or two.

 

RE:  The injury in the park – There was no new information available.

 

New Business:

1.  Mo asked if we can arrange for trash pick-up (in the mangroves as well as the public areas), at least once per month.  Someone wondered if this could be the County’s responsibility?  Fred agreed to call the head of the County’s park service to see who could (or would) do the clean-up, and whether there would be a cost to us.

 

2.  There was a question about how to address the County’s desire that we ask for “new” contracts every year for our long-time service providers.  It is the general consensus that this would invite price increases.  With BeMac, for example, who does our landscaping (at $5,700 per month), under the present contract, we have to let them know 30 days prior to expiration that we’re renewing.  It was suggested that we take their “scope of work” and (at least) ask what the cost of that scope of work might be from an alternative company (or companies) – Mo agreed to accomplish this, just to see if BeMac is ‘in the ballpark’ in terms of price.  A second example is the maintenance of the fountain – we have had difficulty with this in terms of even finding someone else to do the work.  The present contract costs $80 every three months, and this was deemed “too minimal” to worry about.  A third example was water management services for the ponds, presently provided by American Ecosystems.  Their charge is $85 per month, and this was also deemed “minimal”.  Florida Power is our last “contract”, and it was noted that we already hired a consultant and got this contract reduced.  There was a question as to whether or not water provided by Pinellas County is a “contract”.

 

Committee Reports:

1.  Landscape – There was no new report.  No report.

2.  Street Lighting – There was no new report.  No report.

3.  Friends of the Park – Pat reported that she had tried to reach Chris Merritt to see if Chris had any names which we could use to institute the “friends” group.

 

There were No Public Comments.

The meeting was adjourned at 5:30pm.

The Next Meeting was scheduled for May 12th at 4:00pm (which is the day after the County’s Budget meeting)

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

March 17th, 2010

Chairman Cohrs called the meeting to order at 4:05pm.  All Board members were in attendance except Susanne, who was in Tallahassee.  An agenda was distributed.

 

Secretary’s Report:

There was a correction noted in the February 17, 2010 minutes:  the 990 tax form had been manually filed, as opposed to having been electronically filed.  After this correction was made, Pat moved that the minutes be approved.  Mo seconded the motion, and the minutes were unanimously approved.

 

Treasurer’s Report:

Rich distributed the latest Cash Flow Projection, showing actual figures through February and projected figures through year-end.  A few recently-paid bills were noted.  Rich indicated that the annual report was due to be filed with the State of Florida, and he suggested that Denis become the Registered Agent.  Denis agreed.  The repair bill for the fencing gate (plus the addition of some grating) was noted at $580.  There was next a motion to approve the bill for the lighting repairs in the median.  [Moved by Fred; seconded by Pat, and approved.]  The cost to service the water fountains was noted at $240.  It was reported that Denis and Rich had met with Barry Lupiani (a Budget Liaison Officer with the County).  The County had sent out guidelines indicating that they would permit no increase in the newly-reduced millage rate [.562].  They further indicated that we should plan on an approximate 12% decrease in revenue based on lowered property values.  They advised that the new budget should be within those guidelines.  In other words, for the upcoming year, there would be approximately $135K revenues from tax collections.  The Budget proposal was then distributed, in the form which had been emailed to Mr. Lupiani the previous Friday.  A cover letter and an organizational chart had been included, and Denis stated that he would email copies of that letter to the Board.  Rich then distributed a second sheet showing a 5 year cash-flow projection which assumed no millage rate increase for the five year period.  This projection would exhaust all our reserves within the five year period.  Fred noted that June 30th is the date on which the County’s tax assessor will actually publish adjusted property values, so no final figures for the purpose of determining actual revenues based on the millage rate will be available until then.  The Treasurer’s Report was approved.  [Mo moved and Pat seconded.]

 

New Business:

1.  Susanne had wanted clarification that approval had been previously given to fertilize the ten trees around the pond at $40 each.  This was confirmed to have been approved, and Bob agreed to report that to Susanne.

 

2.  There was a discussion of possible Capital Projects which the Board might seek to promote.  A Bike and Walking Path around the entire neighborhood was proposed.  Concrete was suggested instead of asphalt, for durability, although concrete would cost 25-35% more when constructed.  Cost estimates ranged between $300 & 400K to complete.  Denis reported that he had asked Fred Bullard to search his old records in an attempt to find the original engineering plans for Feather Sound Drive, thereby (possibly) saving the cost of new plans.  It was asked whether grant money might be available to help subsidize the cost, and also whether or not the Pinellas Trail “authority” might have any money or expertise that could be valuable in researching this project.  There was discussion about how to best “poll” the residents about their interest in this idea.  Denis agreed to put together a survey document, and distribute it to the Board for their review.  Fred Petty indicated that their might be a statutory alternative which permits a non-ad valorum tax (which would enable the District’s taxpayers to pay a flat amount for a year or two).  It was noted that the average home in the FS neighborhood has less than $100 per year earmarked for projects in the neighborhood.  A second Capital Project was a racketball court.  This would be very low maintenance and would not require a big “footprint.  Denis estimated that this would cost approximately $50K.  A location near the basketball court seemed most likely.  A third Capital Project was a Dog Park.  In addition, there was brief discussion about the area around the “lake” (i.e. the “borrow pit”).  It was suggested that a canoe launch be provided, and someone indicated that the County had expressed an interest in this already.  The last idea was to try to find a neighborhood planner to advise us on neighborhood improvements.  There will be more input on Capital Projects at future meetings.

 

Old Business:

1.  Regarding:  Sand blasting/Boardwalk repairs – It could not be confirmed whether this work was “in progress”.  It was deferred for confirmation.

 

2.  Fred reported on the recent water fountain repairs in detail.  Four companies had been contacted, but none in the county fountains which Fred found actually use cooled water.  It would cost about $10K to replace (if and when we need to do that) both fountains without cold water.  If cold water was provided, there would be $4K in additional cost.  Fred reported that both fountains were working now, but that he had turned off the electricity, so the water is not being cooled.  It was suggested that $10K be ear-marked in our reserves for eventual replacement purposes.

 

3.  Regarding the injury to a child in the recreation area, Denis reported that he’s heard nothing further from the child’s parents’ law firm, or from the insurance company.  The gate repairs are complete, as previously noted.  Possible text for a sign to be placed on the gate to discourage the behavior which is suspected of causing the gate to break in the first place was discussed.

 

Committee Reports:

1.  Landscape – There was no new report.

2.  Street Lighting – There was no new report.

3.  Friends of the Park – There was no new report.

 

There were No Public Comments.  [A tour of the community, especially the park, took place after the meeting.]

 

The meeting was adjourned at 5:18pm. [Mo moved, and Bob seconded.]

The Next Meeting was scheduled for April 14th at 4:00pm.

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

February 17th, 2010

 

Chairman Cohrs called the meeting to order at 4:06pm.  All Board members were in attendance except Fred Petty, who arrived later in the meeting.  This was the first meeting held at the Feather Sound Country Club.  Andy Crowe, the Club’s General Manager was also in attendance as a guest.  An agenda was distributed.

 

Secretary’s Report:

Mo moved to approve the minutes of the January 2010 meeting as written; Susanne seconded, and the minutes were approved.

 

Treasurer’s Report:

Rich reported that the District’s Tax Return Form 990 had been filed in a timely fashion.  This action was officially approved (Susanne moved; Pat seconded) Rich had previously distributed (via email) the Auditor’s report of Financial Statements, for the Board’s reference only.  Rich distributed his usual Cash Flow Report, showing actual figures through January 2010 and projected numbers through Y-E 9/2010.  The Treasurer’s report was approved (Susanne moved; Pat seconded).

 

New Business:

1.  There had been an injury in the Recreation Area, and the entry gate needed repairs.  Denis reported first – he indicated that an email had been received by him after our last meeting, and that a 3-4 year old girl had been injured when the entry gate “fell on her” – the email indicated that the resulting injury was “somewhat serious”.  Apparently the child had been taken to the hospital and then released (Denis thought she might have stayed in the hospital one night).  Denis further reported that, due to concern over the child’s well-being, he had left a phone message with the parents trying to find out about the girl’s status.  No return call was received by Denis.  Soon thereafter, Denis reported the incident to our insurance company, and he also spoke with the County’s risk management department.  The insurance company was scheduled to view the area today (the day of this meeting).  Denis indicated that he took some photos shortly after the incident (these photos apparently showed the entry gate lashed up against fence; hinges still broken).  It was reported that the old hinges had been removed, and new ”special” hinges have been ordered as replacements.  It has also been recommended that wire mesh be inserted in the slots in the gate so people can no longer stand on the gate and swing on it.  [There was speculation that this type of conduct (by person or persons unknown) is the likely cause of the gate’s failure.]  Denis finally reported that the Board has received a initial letter from the attorney for the parents, and that he was providing a written response.  There was additional discussion about the recent history regarding the status of the gate (such as, when the hinge (or hinges) might have been broken; whether or not there had been a repair using rope, and if so, when that had occurred).  Susanne reported that the fence company (USA) originally had installed 2 hinges, but when the gate had previously broken, they had re-installed 4 hinges.  The broken (but removed) hinges have been retained, and the new hinges were scheduled to be installed this week.  It was the consensus of the Board that there was no reason (at this point) to report the incident to the insurance carrier of our D&O policy.

 

2.  The recent fish kill – It was reported that residents were pretty much taking care of their own ponds, but then the “community” pond near the entrance to Feather Sound on Ulmerton Road, and its connected streams throughout the neighborhood ended up with dead fish.  Sunshine Landscapers will be contacted to clean up, and it was anticipated that this would be done at minimal cost.

 

3.  Denis Introduced Andy Crowe, the General Manager for FSCC (and our host for this meeting).  Denis indicated that the Club had some beautification plans in process, and Andy reported on some of the details:  There had been discussion regarding turf grass reduction, and contact with Southwest Florida Water Management District led to contact with the Tampa Bay Estuary Program (which has a sea grass recovery project).  They (the combined organizations – and maybe the City of Largo) are trying to clean up any discharge from water treatment facilities in the bay.  An additional part of this project is the contemplated removal of Brazilian pepper trees (and other “invasive” plant species) along the north side of Feather Sound Drive (immediately to the west of the Audubon Complex).  This is not yet “permitted”, but it is estimated that the completion time will be sometime this fall.  The pepper trees will be removed, and a “tidal” environment will be created, resulting in salt water flowing in, and thereby preventing their reoccurrence.  Andy agreed to act as liaison with Tampa Bay Estuary people to initiate any potential coordinating efforts involving the Taxing District.  There are also plans to start to replace cedar trees with oak trees on the areas surrounding the golf course.  [In this regard, Susanne suggested that “live” oaks be planted rather than other less-hardy oak varieties.]  Andy indicated that the Club wished to “mirror” the kind of landscaping which BeMac is now doing just outside the Club entrance.  Finally, Andy expressed the Club’s desire to see the Ulmerton Road entry sign updated and re-done, including any appropriate re-landscaping and new construction to the sign’s foundation.  The Club would also like this new signage to mention the Club, as well as identify the neighborhood.  There was general agreement by the Board as to the need for updated signage, but no conclusion was reached as to how the costs might be allocated.  This topic will be re-considered in the near future.

 

4.  There was general discussion regarding the need to start preparing our upcoming Budget.  In general, the County is cutting about 15% across the board.  They have suggested that we submit a budget at the current millage rate, with an estimated 12% decrease in tax value.  A submission to a County budget liaison is due by March 12th, and this then is passed on the County administrator.  There was discussion about possible near-term and long-term projects.  Suggestions included a dog park; a hiking/biking trail; a tennis court; a nature walk; better (and consistent) signage at both ends of the neighborhood (on Ulmerton Road); and re—landscaping of the median at first right just after the main entrance median (re-landscape/trees).  These ideas, and others to be added later, were intended to enhance the value of the neighborhood as a whole.

 

5.  Fred then reported that the person who had been repairing the water fountains at the park recommended that they should be removed and replaced.  They could be replaced with non-cooling units.  Fred will continue to investigate alternatives – including outright replacement; removing the cooling equipment but keeping the present units; and repairs, and will provide cost estimates for each alternative.

 

Old Business:

1.  Regarding:  Sand blasting/Boardwalk repairs – Eddy does have the check to purchase the boards for the damaged wood replacement.  This is a three phase project (approx. $25K) – sandblasting; replace damaged boards; re-staining.  We had set up separate financial approval levels for these projects because of their “separateness” in timing and content.  A Motion to increase the “final” price to $6,500 was approved [Susanne moved; Pat seconded].  Denis agreed to verify the information on the Bayside bid, and then will move forward with them, if all information is correct.

 

Committee Reports:

1.  Landscape – Mo reported that she talked to BeMac about trimming certain palm trees – the particular homeowner’s association had refused to do it.  Denis agreed to send them a letter indicating that although we were undertaking the trimming on this occasion, the District wouldn’t take future responsibility to do it when next needed.

 

2.  Street Lighting – Mo had contacted the median lights people, and although they had given her a “two week” time frame, they, in fact, had made necessary repairs within two days.

 

3.  Friends of the Park – None

 

There were No Public Comments.

 

Denis indicated that prior to the next meeting, the Board would “tour the community” for 15 minutes.  The next meeting was scheduled for March 17th, again at Feather Sound Country Club.  We will now generally plan to meet on the “second” Wednesday of each Month”.

 

The meeting was adjourned 6:01pm [Moved by Susanne, seconded by Fred.].

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

January 13th, 2010

 

At the appointed meeting time, returning Board members Hebert, Moriarty, Pettit, Hicks and Petty were present.  New appointee Barnum was also present.  Biff Baker, retiring Board member, was in attendance as a guest.  The confirmed identity of Biff Baker’s replacement was unknown at this time.

 

Fred Petty (as Vice-Chair) called the meeting to order at 4:05pm.

 

The Board’s “Proclamation” to Biff Baker, which had been written by Rich Pettit and signed by each Board member, was read aloud and presented to Biff.

 

Prior to consideration of any Agenda items, the Board took up the issue of naming a new Chairman to replace Biff Baker.  In succession, the names of Fred Petty, Mo Barnum, Susan Hebert and Pat Moriarty were offered for nomination, but each declined to serve as Chairman.  The consensus of the Board was that Rich Pettit and Bob Hicks should continue in their respective positions as Treasurer and Secretary.  It was then confirmed that Feather Sound resident Denis Cohrs had been named by Commissioner Morroni as Biff’s replacement.  Cohrs arrived at the meeting at that point, and a discussion ensued regarding the duties of the Chairman, and whether or not the position should rotate each year.  Mo then nominated Denis, Rich seconded the Motion, and the motion carried unanimously.   Fred was nominated as Vice-Chair (moved by Susanne; seconded by Mo) and this Motion was approved unanimously.  Rich and Bob were re-appointed as Treasurer and Secretary respectively.

 

An agenda, prepared by Rich, was then distributed.

 

New “conflict of interest” forms were distributed and signed.  Biff reminded the Board that some playground equipment had been stored (without charge, as the normal “rent” for such equipment was as nominal as $10 per month) at his place of business.  The Board decided to leave the equipment there (at least on a short-term basis).  In the same context, Rich re-stated his position at Synovus Bank and noted that FSCSD funds are on deposit at that bank.  This had not been deemed a “conflict” under the Board’s COI policy, and the Board reaffirmed (by consensus) this conclusion.

 

New contact information forms were distributed and filled out and returned to Rich.  He agreed to circulate a final draft of the data for possible editing.

 

Secretary’s Report

The Minutes from the 11/18/09 Meeting were approved.  Approval moved by Fred and seconded by Susanne.

 

Treasurer’s Report

 Rich distributed his usual Cash Flow report with Actual figures through 12/09, and projected figures through September 2010 (Y-E).  Total “reserves” are projected to be approx. $1/2 million.  It was noted that Biff needed to be removed as a signer on both bank accounts (which can be done without signing new signature cards).  It was felt that there was no need to add Denis as an additional signatory.  Discussion ensued regarding some specific entry details on the Cash Flow page, mostly in response to new-member Cohrs’ questions.  Rich updated the Board on the annual audit (due 3/15/10), and the annual report.  Rich indicated that draft copies would soon be distributed electronically to the Board for review.  Rich noted that the Annual filing with the state of Florida, due by May 1st, will be filed electronically. A Motion was approved to accept the Treasurer’s Report [Moved by Susanne; seconded by Pat]

 

New Business:  Eddy’s proposal on the Boardwalk repairs had been submitted to Biff (via email) only this afternoon and its subsequent distribution to the Board (also via email) had not been completed until just prior to the meeting.  In view of past decisions by the Board on boardwalk repairs, $9,800 was approved for board replacement, and the Board also provisionally approved the sandblasting portion of the proposal (if the final figure is less than $5,000) – Biff agreed to follow-up with Eddy on the sandblasting price.  It was noted that Speillir Enterprises – who installed the original boardwalk – had been originally contacted by Biff to do “repairs”, but they had never responded to his request.  [Rich moved and Susanne seconded; Motion approved].

 

New business:  Rich introduced the “Future Projects – current and long-term planning” topic, and there was input from all Board members.  For example, should we further propose to reduce the millage rate?  Should be propose an expansion of the recreation area, especially involving the newly-donated land which is part of retention pond?  Should we initiate and develop another “long-term” project similar to the Recreation Area?  Should we (in some way) poll the residents to try to determine their ideas and concerns?Should we establish a sub-committee of the Board to deal with Long-Term Planning projects?  It was finally proposed that we add some specific time to the next Board meeting to decide how to proceed on this issue.  Rich noted that he would write an article for the FS News, and that the article would include our tribute to Biff, confirm the new officers, and show the new Facebook group link.

 

 

Old Business:  Susanne reported that the tree trimming project is done.  A question was raised about trimming 6-8 palm trees – Mo agreed to talk to the appropriate homeowner’s association to see if they’ll agree to trim them.  As a result of this question, there was some discussion about including palm trees in future tree trimming projects.  This topic will be “held” for future discussion.  Susanne indicated that the tree trimmer suggested some nutrition for 10 oak trees, to be done in March.  Motion was approved to allow Susanne to handle this up to $1,000 – [Denis moved; Fred seconded.]

 

Biff provided an update on the Recreation area boardwalk – he reported on his conversation with Eddy today, and indicated that although wet weather had held up the project, he planned to proceed this week.  He requested an advance (about $2,500) to purchase some additional materials.  Biff will instruct Eddy to contact Rich to get this “advance”.  A motion to increase the approved amount to $6K as approved.  [Susanne moved; Pat seconded.]  Biff graciously agreed to continue to informally liaison with Eddy on this project.

 

Biff reported that the gate (at the Recreation Area) is broken again.  Speculation suggested that kids who are too big are swinging on it.  The hinges and the magnetic latch need to be replaced.  USA Fence is the contact company, and Biff will locate their number.  The Board gave Biff the authority to fix the gate, up to $500.

 

The trash can key and two bulletin board kiosk keys were given to the Secretary for safekeeping.

 

Biff transferred possession of various FSCSD papers, architectural plans and other documents to Denis for safekeeping.  They will be held in Denis’ office.

 

Biff then reported on the water fountains:  the dog part is inoperable.  Also, the basketball court fountain isn’t cooling.  At Denis’ request, Fred will follow up on this.

 

Mo reported that the fountains (not the drinking variety) at the FS entrance were not working.  She agreed to call the maintenance company and discuss options – repair or replace (given their age).

 

Biff reported that 2 or 3 street lights nearby the country club are “out”.  Mo agreed to follow up on this.

 

Committee Reports:

 

Landscape Committee – As previously noted, the tree pruning project is done.  It was also reported by Mo that certain bushes are sticking out over the sidewalks, and trees are hanging down.  It was uncertain whether these were on the Church’s property or not.  Additional information will be obtained by Mo.

 

Apparently the basketball net needs to be replaced.  A Feather Sound resident contacted the County, whose representative then notified Rich.  In the past, it seems that regular players have hung their own.  Pat suggested that we try to keep track of regular basketball people so that these “regulars” can be contacted when there is a need for help.  Denis indicated that he would replace the net, and we would review how to handle this in the future.  Rich will let the resident know that a new net is forthcoming.

 

Street Light Committee –Dealt with under Old Business.

 

Friends of the Park Committee – Rich indicated that we probably need recreation area policies, and a process to deal with issues which periodically arise.  This will be part of Rich’s procedures Manual.  An outline will be sent to Denis (to “catch him up”), and the Board will review this outline at the end of the next meeting.

 

Public Comments – None.

 

Next Meeting Date – February 17, 2010, 4:00pm.  The new location was initially proposed to be at Denis’ office, but the Country Club was suggested as a possibility if it could be obtained without charge.  Denis agreed to investigate.  [The choice of the Country Club was later confirmed.]

 

The meeting was adjourned at 6:10pm.

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

November 18th, 2009

 

The meeting was called to order by Biff Baker at 4:08pm.  All Board members were present except Fred Petty.

 

Secretary’s Report –

 

The Minutes from the 09/09/09 Meeting were approved.  Approval moved by Susanne; seconded by Pat.

 

Treasurer’s Report –

 

Rich distributed his usual Cash Flow report through September 2009 Y-E.  Total “reserves” are approx. ¾ million.  He also provided a FY 2010 projection showing October 2009 actual numbers.  This reflected a reduced amount received from the County - $150K vs. $240K.  Utilities were noted to be a little lower for October ($2K reduction in prior bills for Utility Savers discoveries.)  Rich then provided a report of our funds in the banks – it was noted that each bank’s total is slightly over the FDIC $250K limit, but projected payments will bring them both below the level by the time of our next meeting.  Therefore, no specific action to reduce the balances was deemed necessary.  There was brief discussion on the cost for our year-end audit.  Rich confirmed the $2,500 fee, which is with our previous service-provider (and, coincidentally, a Feather Sound resident).  The Board concurred that this was reasonable, and Rich was authorized to return the engagement letter.  Motion approved to again select Jim Attkission as our auditor.  [Moved by Rich, seconded by Susanne.]  Rich then passed out the County’s follow-up to the last Audit by them– included was a new “purchasing policy” draft for our review.  In addition, Rich reported that the County Audit Department has recommended more documentation of policy and procedures.  In response to this recommendation, Rich will coordinate the collection of existing documentation into a manual and draft other documentation where needed.  A Motion was made to approve the “Purchasing Policy” [Moved by Susanne; seconded by Pat.]  A Motion was approved to accept the Treasurer’s Report.  Moved by Susanne; seconded by Pat].  [It was noted that once the “new” 2010 Board was in place, all bank account signature cards should be updated.]

 

New Business:  Eddy’s proposal on the Boardwalk repairs had been submitted to Biff (via email) only this afternoon and its subsequent distribution to the Board (also via email) had not been completed until just prior to the meeting.  In view of past decisions by the Board on boardwalk repairs, $9,800 was approved for board replacement, and the Board also provisionally approved the sandblasting portion of the proposal (if the final figure is less than $5,000) – Biff agreed to follow-up with Eddy on the sandblasting price.  It was noted that Speillir Enterprises – who installed the original boardwalk – was contacted by Biff to do “repairs”, but they never responded to his request.  [Rich moved and Susanne seconded the approved Motion.].

 

Old Business:  There was none.

 

Committee Reports:

 

Landscape Committee - Susanne presented a new report on tree pruning – 3 bids had been sought and received.  Susanne had counted all the trees and submitted the same proposal to each contractor, in order to get an “apples to apples” comparison as to price.  O’Neil’s price was in excess of $12K.  The other two vendors, Phillip and Mark Michaels both came in under $6K.  Susanne has had previous experience with Phillip, and recommended them (they were the middle bid, but within $100 of the low bidder, with whom there was not previous experience.)  Susanne agreed to move forward with the services (she’ll ask for copy of insurance policy) with Phillip – [A Motion was approved - Moved by Susanne; seconded by Rich.]  There are 119 trees, and the cost is $50 per tree, depending on what is required for each tree.  [Note:  Susanne departed the meeting after her report.]

 

Street Light Committee – Biff reported that he had tagged one last night and will make an online report tonight.

 

Friends of the Park Committee – Biff reported that there was a constantly “tripping” GFI outlet which has now been replaced.  Given that repair, the water cooler repairman can now go back to fix dog fountains.  Also, the receipt of the current safety inspection noted, and Biff noted that all items that could be easily fixed would be.  Finally, there was an update on the trash cans and lids – apparently we had never gotten the “keys” to open up the containers to get to the trash receptacles inside – we now have these, so disposal should proceed in an orderly manner.

 

Public Comments – None

 

Final business:  Biff Baker informed the Board that he has “not sought reappointment” for 2010.  He has served nobly since 2002, and his long and dedicated service was noted.  Biff’s departure, since he is a resident of the Association, means that we cannot continue to meet regularly at the Feather Cove Association clubhouse.  After the January meeting, which Biff will attend, we will need to locate a new meeting place.  In addition, Alicia McCauley announced that she will not serve for a second year.  She was also thanked for her time of service.

 

Next Meeting Date – January 13, 2010, Feather Cove Association clubhouse, at 4:00pm.

 

The meeting was adjourned at 5:30pm.

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

September 9th, 2009

 

The meeting was called to order by Biff Baker at 4:03pm.  All Board members were present, plus guest Bill Davis, of Utility Savers.  The normal Agenda order was modified so our guest would not have to wait.

 

Bill Davis provided the Board with a written report.  Discussion ensued; questions were asked and answered.  In addition to ½ of the refund amount, Mr. Davis is entitled to ½ of the identified savings for the next 60 months.  Mr. Davis indicated that he would accept a lump sum fee (as opposed to 60 consecutive monthly billings), and he offered a 25% discount for this option.  Rich made a motion to accept this “lump sum payment” proposal, pending verification of credits and changes, and Susanne seconded.  The motion passed.

 

Secretary’s Report

 

There was brief discussion concerning a portion of the June Minutes [6/3/09 meeting].  The Board agreed that the June Minutes as published accurately reflected the discussion of that meeting, and that no factual errors were contained in those Minutes.  Rich’s Motion and Susanne’s 2nd, the June Minutes were approved without change.

 

Treasurer’s Report

 

Rich distributed a Cash Flow projection over 5 years – there was discussion about labeling a portion of our reserves as a “landscape reserve” (thinking of it in terms of a disaster contingency).  No conclusion was reached.  Some math errors were noted in Cash Flow, and Rich agreed to review and make corrections.  In addition, a packet of materials was distributed, including a letter from Robert LaSala’s office at the County and forecasted computations based on the new millage rate.  This forecast provided data over the next 6 years, and is essentially the same data (from the County) which Rich includes in his Cash Flow projection.  There was brief discussion.  Rich also reported on the status of our bank funds, and there were questions asked and answered.  Finally Rich provided copies of the Monthly Cash Flow reports for the current fiscal year (which ends in a month), and the next (FY2010).  It was noted that the FY2010 report reflected the new reduced millage rate.  These reports were reviewed by the Board.   [The Treasurer’s Report was approved – Susanne moves; Fred seconds.]

 

New Business:  A copy of the text for the Annual Report to Residents was presented by Rich.  The Board suggested some minor revisions, and this revised version was approved for distribution without motion.

 

 

Old Business:  The report and discussion regarding Utility Savers was placed first on the Agenda to save our Guest’s time.  Please see above.

 

Committee Reports:

 

Landscape Committee – Susanne reported that she had place a call regarding lawn clippings being blown into the lake.  This problem is now fixed.  Biff report on his follow-up with Eddie Hartwell regarding the caps and powder coating for the recreation area posts.  The caps are completed, but the coating is not yet done; it should be done by the end of September.  The Board discussed the need to visit the site and mark those boards and rails which were candidates for replacing.  Susanne volunteered to coordinate this, with Biff and Pat also participating.  Once done, Eddie can provide us with a “firm” estimate, and we can move forward with the necessary repairs.  It was also reported (by a resident) that the dog part of the drinking fountains were not working.  These repairs are still to accomplish.  There was some discussion about the advisability of find a maintenance-type person who could be put “on retainer” to check and repair these kinds of minor (and recurring) problems.  This is under consideration.  A resident also report that there were spider webs in the trees.  A several hour discussion ensued regarding arachnophobia, the possibly imminent apocalypse, residents with too much time on their hands, and early Halloween decorations.  Finally, there was a question regarding the need/desirability of some tree trimming, and Susanne agreed to follow-up.

 

Street Light Committee – No report

 

Friends of the Park Committee – None! 

 

Public Comments – None!

 

Some upcoming county meetings regarding the Airco Land Use issues were mentioned.  All were directed to the County’s website:  www.pinellascounty.org – and the reference “Airco Property”.

 

Next Meeting Date – November 11, 2009, 4:00pm. 

 

The meeting was adjourned at 5:44pm.


Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

June 3rd, 2009

 

The meeting was called to order by Biff Baker at 4:05pm.  All Board members were present, plus guests Mike Schlensker and Eddie Hartwell.  The normal Agenda order was modified so our guests did not have to wait.

 

1st Guest:  Mike Schlensker of Feather Sound Alliance.  Mike discussed a platted but unpaved section at the end of Heron Place, called Cambridge Avenue (or the Heron Place extension).  This matter is connected to the 123 acres just west of the canal which is to be eventually developed by Airco and the County.  Mike’s Alliance wanted the county to agree to a “vacation” of their rights in the property.  Five of the 6 “community organizations” which received a letter from the county asking for objections to that vacation had sent “no objection” letters.  [Feather Sound News was the 6th organization, and “abstained” due to the owner of the News not being a Feather Sound resident.]  Mike indicated that approximately 100’ x 60’ would be deeded to the homeowners (the Owners) to the south.  The County would retain an underground easement (The County apparently is aware of an underground culvert, and possibly electric lines).  Additional discussion of the Airco/County plans revealed that it was estimated that an additional 3,000 cars/day would travel on Ulmerton Road when the Airco/County plans were ultimately finished.  [It was agreed by consensus that the Board send a “no objection” letter back to the County, and Rich agreed to write it – Approved unanimously.]

 

2nd Guest:  Eddie Hartwell [Mr. Hartwell has been contracted by the Board on previous occasions in connection with the recreation area.]  He was present to discuss two repair-renovation projects.  First project:  The Board is considering attaching metal post “lids” to prevent water damage to the top of the posts.  There are 64 posts on the site – fabrication, powder coating & installation of the lids would cost approximately $2,240.  It would take about 7 days to get the post covers fabricated and powder coated.  [After discussion of advantages of proceeding with the project - Fred moves, Susanne seconds – approved.]  Second project – In connection with the boardwalk, the Board is considering removal/replacement of stain from walkways and rails plus replacement of damaged boards.  Discussion occurred on how to best remove the old stain and still be environmentally-friendly.  Eddie confirmed that the present stain is water-based.  One idea is to sand-blast the boards and then put on new stain (two coats recommended – Eddie would use siding stain, which is thicker and doesn’t penetrate much).  Per Eddie, some replacement of boards will be probable.  [It was noted that such replacement will be difficult due to the way the boardwalk was originally engineered.]  A second idea was to put new boards over the top of the handrails and floorboards which were already there.  This would eliminate all replacement costs, since the new surfaces would cover the old.

 

Costs were discussed.  For the first idea, the minimal estimate is approximately $24K, and additional minor work might increase that cost by an additional $4K.  [It was noted that the boardwalk is about 24 years old, so certainly “good value” has been received by the community.]  These costs broke down as follows:  about $7,800 to accomplish the sand-blasting (3 days to sand-blast); unknown cost for replacement of boards (since only a detailed inspection will determine how many boards need replacement); then it would take about 5 days to stain.  It was noted that no toxins would result from the sand-blasting process.  Eddie indicated that about 7 days lead time were needed once it was determined how many boards needed replacement.  Eddie estimated that the sand-blasting/replacement/re-stain process would result in approximately 7-10 years of additional life for the boardwalk.  [There would be even more added life if an additional re-staining took place down the road.]  The cost for the second idea (to put all new boards on the floor boards and handrails) is approximately $45K.  There was discussion and follow-up questions about both ideas.  The Board decided not to proceed with the $45K project.  Eddie was asked to submit bids on the different aspects (sand-blasting, board replacement, and staining) of the first idea, since these tasks could be separated as to cost and time-frame.  Eddie (and at least one Board member) will visit the boardwalk and determine exactly how many boards need to be replaced.  Once cost estimates are submitted for each aspect of the project, the Board will consider each part (probably via an email meeting) and make approvals for each part.  There will also be an attempt to contact original builders of walkway.

 

Secretary’s report –

 

The previous meeting’s minutes were approved.  [Susanne moves; Pat seconds]

 

Treasurer’s Report

 

Rich distributed a Cash Flow chart, showing actual figures through April and May 2009.  Rich noted that $60K had been received from the County in April, as expected.  Rich also provided an estimated cash flow report for FY 2010, showing a reduction of our request of money from the County from $60K to $50K.  The impact of this reduction was a small [-16K] reduction in our reserves.  A longer-range cash flow projection was then distributed, comparing figures for FYs 2010, 2011, 2012, 2013 and 2014.  Originally we had proposed to the County a millage rate reduction from approximately .89+mills to .75mills.  At the presentation to the County Commissioners, Commissioner Morroni indicated that he preferred a reduction that was double the amount proposed.  There was discussion about whether or not to re-consider our proposed reduction, but no motion was forthcoming.  [Susanne moved and Pat seconded approval of the Treasurer’s report. – Approved.]

 

Old Business –

 

Biff reported additional contact with the owner of Utility Savers.  He indicated that the count of 183 light poles seemed correct.  He was working on getting in touch with Progress Energy, and also indicated that some savings may be available with our water bill.  A complete report is expected soon.

 

Committees –

 

FRIENDS OF THE PARK:

 

There appears to be regular use of the park, but no organization is yet in place to really spear-head this “group”.

 

LANDSCAPING:

 

It was reported that the pet fountain still not working, even though the leak had been fixed.  This is a minor pending project.

 

STREET LIGHTING:

 

No report again.

Public Comments - There were none.

The meeting was adjourned at 5:51pm, and the next meeting was scheduled for 9/9/09.


Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

April 8th, 2009

 

The meeting was called to order by Biff Baker at 4:08pm.  All Board members were present, except Alicia McCauley, who arrived after the meeting commenced.

 

Secretary’s report –

 

Although Bob had modified the Minutes of the January meeting, and had added a note which attempted to explain the re-appointment confusion, there had been difficulty in verifying the receipt of the draft minutes (for both the January and February meetings) by all members of the Board.  Since a quorum of Board members had received both sets, and only minor typographical revisions had been noted, both sets were approved as revised, and Bob was instructed to send out final versions to all.  [For January’s Minutes, approval moved by Fred, seconded by Susanne; for February Minutes, approval moved by Susanne, seconded by Pat.]

 

Treasurer’s Report –

 

Rich distributed a copy of the annual report to the state.  This was filed electronically, and paid for with a new debit card from Regions Bank (which we were required to get when we recently opened the accounts there).  Rich also distributed copies of reports on our bank funds, and made a brief explanation.  Rich next distributed a Cash Flow chart, showing actual figures (through 3/09) and projected figures through FYE 9/30/09.  A brief explanation followed, concerning mostly minor entries, including an oddly small water bill for fountain use (possible explanations included recent water restrictions and a possibly broken or mis-timed pump).  Rich also provided an estimated cash flow report for FY 2010.

 

We did request (as we had previously discussed) for a reduction of funds from the county – from $60k per quarter down to $50k per quarter; a budget draft showed the impact of this reduction of county funds.  We will not be increasing our reserves, but we still will barely deplete what we already have in reserve.  This result will be only minimally impacted by the proposed decrease in millage rate.

 

Rich then distributed a budget proposal, which will be presented to the County on May 12th, and which confirmed the above discussions.  [Approval of this budget proposal was moved by Bob and seconded by Susanne.]  Rich distributed a draft of the annual report to Feather Sound property owners.  This was briefly reviewed and discussed.  We decided to emphasize the reduction of the millage rate.  It was also decided to delay the mailing of the report until after the proposed budget is ratified by the County Commissioners in May.  [Fred moved and Susanne seconded approval of treasurer’s report.]

 

Old Business –

 

The revised contract from Utility Savers was brought up again.  The revised agreement and authorization letter were reviewed and discussed.  All changes which Board members had previously suggested were incorporated, and the contract was signed by Utility Savers and submitted to the Board for approval.  [Rich moved approval and Pat seconded.]

 

Committees –

 

FRIENDS OF THE PARK:

 

It was reported that the playground gate had been accidentally broken during the clean-up of the park by a group of Feather Sound Community Church youth volunteers.  New hinges have been ordered.

 

The Board also received copies of the playground inspection audit.  A bill for about $300 came with it (this bill had been previously approved).  There was a discussion of various items on the last page of report, which contained only a single “class 1” (the most egregious) category violation.  There was a 10 page written report which was designed to explain the distributed report, but copies had not been made (saving trees!), so it was passed among the Board.  Fred agreed to follow-up with auditor to determine what, exactly, needs attention.  It was agreed that there would be further follow-up at our next meeting, regarding which items have been solved, or compromised, or deemed inconsequential enough to ignore.

 

As further follow up on FSCC’s effort to clean up the park, they had been reimbursed $159 for supplies, and had purchased a garden hose, which will be retained for future used by the Board.  The Board speculated that this two day clean-up project might become an annual event, for any of several youth groups in the area.

 

LANDSCAPING:

 

Susanne agreed to make some phone calls regarding a deteriorating condition of the boardwalk, and possibly needed repairs.  This boardwalk has been in place since the mid-1980’s, about 25 years in all.  We hope to get 3 companies/people to view the boardwalk and suggest what is needed.

 

STREET LIGHTING:

 

No Report.

 

Public Comments - There were none. The meeting was adjourned at 5:40pm. The next meeting was scheduled for Wednesday, June 3, 2009.  The following meeting was tentatively set for August.


Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

February 25th, 2009

 

Special Note to these Minutes:  Due to the Board re-appointment confusion which is more fully described in a “Special Note” in the January, 2009 Minutes, immediately after the meeting was called to Order, the Board considered how it should correct January’s Minutes.  This meeting also was conducted “out of order from the agenda” due to the presence of a guest.

 

The meeting was called to order by Biff Baker at 4:04pm.  All Board members were present, plus Mo Barnum.  The Board discussed how to verify decisions made in the January meeting, and how to correct any errors.  It was unanimously decided to ratify all Board actions taken at the January meeting (all votes had been unanimous).  A new election was held for Vice-President.  Fred Petty was approved [Moved by Susanne; seconded by Pat.]

 

Secretary’s report –

[In the interest of saving the Guest’s time, the Board departed from the Agenda.]

Bob had agreed to modify the Minutes of the January meeting, explaining the re-appointment confusion, and then distribute the Minutes in final form.

 

Guest Bill Davis, from Utility Savers, next made a presentation to the Board.  The presentation and discussion last approximately 40 minutes.  Mr. Davis introduced his Utility Savers business.  A copy of his contract had previously been sent to Board members via email.  Questions from the Board included the types of utility “errors” that he had found; whether or not his contract could accommodate a governmental entity such as ours, and how long he had been in business.  Mr. Davis has been in this business since 1993, basically works on his own, although he as a “trainee” on staff, and seemed willing to make some changes to the contract form to more appropriately address the issues with which our organization is confronted.  He agreed to waive the normal start-up fee of $250.  He acknowledged that his previous clients had not included a governmental agency such as ours, he seemed confident that he could find utility savings for us, and he made full explanation of how those savings were calculated and monitored (on a monthly basis).  After he departed, there was additional discussion among Board members about the advisability of engaging his services, and particular contract provisions which the Board felt should be changed.  Rich agreed to re-contact Mr. Davis, review the contractual provisions, and ask for a revised proposal to be submitted.  The Board would then review that new proposal and vote on it.  Further action was tabled until the next meeting.

 

[Again, in the interest of saving Mo Barnum’s time, the Board departed from the Agenda, and accepted files and books of records involving her past work on the Board.]

Treasurer’s Report

 

Rich distributed a Cash Flow chart, showing actual figures (through 1/09) and projected figures through FYE 9/30/09.  A brief explanation followed, as there was not much new news.  We are continuing to build funds in bank accounts and with the County.  $60K from the County, which was received in February, will require us to look for a 3rd bank so all funds are fully insured under new FDIC rules.

 

Rich reported on his bank inquiries for safeguarding our CDs.  Intervest Bank had been contacted, but rejected.  Regions Bank was finally accepted and accounts have been opened.  Rich produced a hand-out showing the funds in each of our two banks [Synovus and Regions] and in each account.

 

Rich reported that our income tax return had been prepared and filed, and that confirmation of its timely receipt by IRS had been received.  Rich also reported that our Audit had been completed and copies were handed out.  It was a “clean audit” with a “good” letter; there were no reported problems.  Rich will file one copy with the County, per their requirement.  The fee was $2,500, which Rich indicated was “extremely reasonable”.  Report to our residents will next be prepared – a preliminary version will be emailed to the Board; it can be voted on at our next meeting.  Rich intends to file our Annual report with the state of Florida, updating information on new Officers.

 

Rich reported that at 6:00pm today, he and Biff will meet with a County Budget representative.  We have to present our budget request on May 12th to the County.  Even after last year’s 10% reduction, the County wants all departments to cut their budgets by 20% this year.  Rich suggested that we reduce the mileage rate (from .9 to perhaps .75) and a offer to reduce our monetary request from the County (from $240K to $200K).  Rich and Biff will report the results of this meeting to the Board at our next scheduled meeting.

 

The Treasurer’s Report was approved  [Susanne Moves; Pat seconds.]

 

 

New Business [Noted that New Business was discussed prior to Old Business at this meeting.]

 

(a) Election of Fred as Vice-President to replace Mo – reported above.

 

(b) A 2009 copy of the Board’s Conflict of Interest Policy was distributed and reviewed.  All Board members signed it, and Bob agreed again to retain all originals.

 

(c) Fred reported regarding the families who lived in the recently fire-damaged Feather Sound apartment building..  The Community Church was working with families to help.  Also, an appeal letter which Rich had posted on our website was mentioned.

 

Old Business –

 

Committees –

 

As previously reported above, Mo Barnum gave a short review of matters which she had been handling, and released her records to the Board.  Included were such items as pond upkeep; fountain upkeep; and Florida Progress info.  Mo has been a tireless intermediary with service providers and utilities.  The Board made special note of her long period of contribution.  Thanks, Mo!

 

Landscaping:  Susanne reported on a landscape issue, and indicated that our trees were coming out as hoped.

 

Street Lighting:  Biff reported about some lights that were still out.  This was part of the “hand-off” from Mo.  Hew also reported that a new pump motor for one of fountains had been ordered by Mo – not sure if this pump was in place and operating.

 

Friends of the Park:  Biff reported that the Safety Inspector was going to the park this week for his semi-annual safety inspection.  A report will be provided to the Board.  We pay when he visits (no contract).  There is still a perceived need for a couple of new trash cans.  Susanne will email Chris to get contact information.

 

The “Feather Sound Alliance”, a community organization which had another article in the Feather Sound News was again brought up.  No one on the Board had any information on it.

 

Public Comments - There were none.

 

The meeting was adjourned at 5:56pm.

 

The next meeting was scheduled for Wednesday, April 8, 2009.


Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

January 7th, 2009

Special Note to these Minutes:  After the January 7, 2009 meeting was held, the Board discovered that there had been a mix-up in the re-appointments of certain Board members.  Newly-elected Commissioner Bostock had (in fact) appointed new Board member Alicia McCauley.  Retiring Commissioner Stewart, whose position on the Board Ms. Bostock now held, had previously been appointing Mo Barnum, who, thus, had not been re-appointed.  Departing Commissioner Duncan had been appointing Fred Petty, and the replacement Commissioner Brickfield had re-appointed Fred for another year.  Since Mr. Petty had been absent from the January meeting, and although Ms. Barnum had not by-then received her appointment letter (which sometimes arrived late) the Board had erroneously assumed that Mr. Petty had left the Board and that Ms. Barnum was in the process of being re-appointed.  As a result of this mix-up, Mo Barnum was improperly re-elected as Vice-President at this meeting, and she did not have proper authority to move, second and vote on Motions presented during the meeting.   It was decided at the February, 2009 meeting (for which separate Minutes will be prepared), that a new Vice-President would be elected, and that, since all Motions from the January meeting had been passed unanimously, the Board would ratify all its decisions from the January meeting.

The meeting was called to order by Biff Baker at 4:10pm. The Board welcomed new member Alicia McCauley, who was appointed by newly-elected Commissioner Nancy Bostock.  Departing member Fred Petty’s years of service on the Board were duly noted with appreciation.

 

Secretary’s report –

Although there had been some recent difficulty with the electronic receipt of Minutes, all members reported receiving the draft minutes, and the Minutes were approved [Moved by Mo, seconded by Susanne].

 

Treasurer’s Report

Rich distributed a Cash Flow chart, showing actual figures (through 12/08) and projected figures through FYE 9/30/09.  A brief explanation followed, which introduced our new Board member to this form (and others normally provided during the Treasurer’s report). Rich reported that our next budget discussion with the County would probably include a reduction in revenue – he guessed this might be as much as 10%.  This was not viewed as a cause for alarm, since, per FYE figures, we expect to continue to slowly build reserves. Rich reported that our accountant, Jim Atkinson, has nearly completed work on our Annual report, audit and tax return.  Rich has rec’d a draft copy.   Final copies will be forwarded to the Board by Rich when completed.

 

Rich reported that, in January, a $50K CD was rolled over (we have several CDs, organized into what he described as a CD “ladder”) – The overall goal (as discussed in the last two meetings) is to make sure that our bank deposits fall under the new FDIC insurance limits.  When the next CD soon matures (also $50K), it was proposed that we purchase a CD at another bank.  Rich will choose a bank based on CD rates and (to some extent) convenience.  A Motion was made, and then withdrawn, regarding specific actions which Rich would be authorized to take to fulfill the goal.  After some additional discussion, a Motion was presented which authorized Rich to act as expeditiously as possible, and in whatever way he felt appropriate, to achieve the desired goal:  namely, that all funds under our control would be fully insured under the new FDIC insurance limits.  [Moved by Bob, seconded by Mo – Approved.]

 

Rich then discussed the possibility of a further utility bill analysis.  A Feather Sound resident had recommended to Rich a company called Utility Savers www.utilitysavers.com.  Rich was going to inquire further, and will ask that a copy of their contract be sent to him for his review.  In addition to this issue, Mo indicated she would re-contact the utility contact person and see if we can get the poles vs. lights discrepancy resolved.  [The present billing shows a different number of lights and poles.]

 

The Treasurer’s report was approved [Moved by Susanne; seconded by Mo.]

 

New Business [Noted that New Business was discussed prior to Old Business at this meeting.]

Officers were re-elected to the positions held the previous year.  [Moved by Pat, seconded by Susanne.]  I appeared that all members had received their official notification of their new appointment for 2010.

 

There was discussion regarding inquiries by a person who was advertising a “fitness boot camp” which utilized the recreation area.  It was concluded that, as per past policy, the park can’t be reserved, and users can’t limit its use by others, but no further involvement by the Board was deemed appropriate.  In a related issue, the person offering the “fitness boot camp” had also placed signs throughout the Feather Sound area.  The proper placement of such signs (and any procedures necessary to obtain permission for their placement) falls within the authority of the County, to which this person was already referred.  Biff agreed to re-contact this individual and re-iterate these policies.

 

There was brief discussion about a “community organization” called the Feather Sound Alliance, which was recently featured in an article in the Feather Sound News.  None of the Board members had specific knowledge of the organizer of this group.

 

Old Business –

Regarding recycling by the County, Biff had agreed to follow-up with Fred, but in view of Fred’s departure from the Board, Bill had followed up directly with the County.  They indicated that no such service was contemplated prior to 2010.  No further action was suggested.

 

Committees –

 

Landscaping:  Biff reported that inside the playground, south of the climbing rock, one of the “T” bubbler arms has been removed or destroyed, and that water now is spraying out of that hose.  Action to correct will be taken.

 

Street Lighting:  Mo’s normal report on the utility bill discrepancy was already discussed above.  It was also noted that a couple of “falling” poles needed to be reported.  Mo agreed to follow-up appropriately.

 

Friends of the Park:  There was no report – Biff indicated that we would try to get Chris to come to a meeting.  It was noted that new mulch had been installed.

 

Public Comments - There were none.

The meeting was adjourned at 5:40pm.

 The next meeting was scheduled for Wednesday, February 25, 2009.


Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

November 5th, 2008


After an unavoidable delay, the meeting was called to order by Biff Baker at 4:30pm, Wednesday, November 5, 2008. Present were Board members Biff Baker, Rich Pettit, Maureen Barnum, Pat Moriarty and Bob Hicks.

Secretary’s report –

The Minutes of the previous meeting (September 10, 2008) were approved. [Moved by Mo; seconded by Rich.] It was noted that emails of the draft minutes vs. final minutes had not been received consistently by all Board members, and copies would be re-sent.

Treasurer’s Report –

Rich reported that a “courtesy notice” had been sent from St. Petersburg regarding upcoming hearings (12/18) on area land use.

Rich reported that our accountant, Jim Atkinson, whom the Board had authorized to provide independent auditing services again this year, had sent an engagement letter.

Rich reported that D & O liability insurance renewal statements had been received, and that a new option had been offered, which provided for a 3 year renewal (as opposed to the normal annual renewal). There was a nominal “pre-payment” under this option, but each year’s premium was paid on an annual basis, and this option would save an annual renewal application process and guarantee the annual premium amount for the next three years. Since this renewal covered the Board as a whole, rather than naming (and covering) the specific individual members, the Board authorized this three year renewal.

Rich reported that the insurance renewal for property insurance had been received, in the amount of $1,062. This was close to last year’s premium. [Rich had followed-up on questions from the last meeting regarding the availability of hurricane/wind insurance coverage for damage due to plants, playground, landscaping. No carrier is presently providing this kind of coverage.]

Rich provided an updated Cash Flow report (actual through the F/Y end (Sept.) and projected figures through September 2009. He noted minimal financial activity in October, 2008. Projection showed a slight increase in Y/E balance.

Finally, at the last meeting a suggestion was made regarding changes in our Certificates of Deposit. Since that meeting, Federal changes in the available insurance coverage had reduced any exposure significantly. In addition, there had been some rule changes at Synovus bank which impacted the proposed changes. The maturities for the CDs occur next January, February and April. Therefore, the Board decided to delay any action until its January meeting. Rich expressed confidence that more helpful information should be available to us by that time to allow us to consider the best plan to protect these assets.

The Treasurer’s report was approved [Moved by Pat; seconded by Mo]

Old Business –

Committees –

Landscaping – Mo presented a bill from B-Mac for mulch, totaling $3,850 (entranceway, median) plus another area for $1,155 (playground). Mo agreed to follow-up to make sure we were getting the right mulch for the playground area (this area required specially-engineered mulch, which is not the same as regular landscape mulch). The Board approved the bill to the extent of the median mulch, but decided to delay approval on the playground type mulch until the follow-up was completed. The Board continued to delay on an order of more trash cans.

Street Lighting – Due to confusion over a $12K billing in June, Rich had undertaken a thorough review of the lighting fixtures and poles. He prepared and distributed a “Trend statement”. There was an apparent discrepancy between 79 poles, but 100 fixtures. Fred (who had made an ill- advised decision to skip this meeting) was promptly assigned to do a complete neighborhood “pole poll”. Biff also reported a couple of power pole lights out.

Friends of the Park – Biff reported that he had received only one non-committal email from Chris Merritt and agreed to call her and follow-up. Some paint-related vandalism was noted in the gazebo near the playground. There was discussion of how to engage the energies of local volunteers by utilizing the possibility of community service credits at the local schools.

New Business -

Recyling – Biff agreed to follow-up with Fred.

The status of official notification of new appointments for 2010 was briefly discussed. Biff agreed to follow-up, and it was noted that two commissioners were just newly elected and might not be fully aware of any role in reappointments.

Public Comments -
There were none.

The meeting was adjourned at 5:37pm. The next meeting was scheduled for Wednesday, 1/7/09.


Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

Sept 10, 2008

The meeting was called to order by Biff Baker at 4:10pm, Wednesday, September 10, 2008, at the Feather Cove Clubhouse. Present were Board members Biff Baker, Rich Pettit, Susanne Hebert, Pat Moriarty, Fred Petty and Bob Hicks.

Secretary’s report –
The Minutes of the previous meeting (June 11, 2008) which were recorded by Biff Baker in Bob Hicks’ absence) were corrected and approved. [Moved by Susanne & seconded by Rich.]

Treasurer’s Report –
Rich provided an updated Cash Flow report (actual through F-Y 8/08, and projected through September, the final month of the current F-Y). Rich reported that we had received the County’s quarterly installment in August. He also included a projection for FY 2009. This showed less money being received from the County, and projected higher utility bills based on reported projected rate increases from Florida Power. As the report projected, next year will be a “break even” year. $60K expenditures were noted for park improvements.

Rich further reported that the annual “Report to Residents” was mailed out over the summer, as promised in last meeting’s minutes. Rich proposed that Jim Atkinson again be hired to provide independent audit services. Indications are that there will be some increase in expenses due to increased FASB accounting profession rules. Mr. Atkinson has provided good quality service in the past, plus he is a Feather Sound resident.

There was discussion about the size of our reserve, and the possibility of a hurricane fund, perhaps funded through insurance. Rich is going to follow-up.

There was discussion regarding the location of the present reserves, and the pros and cons of re-structuring those reserves into deposits of $100K or less, so that the present banking turmoil is less likely to affect those funds. With Synovus bank (which is where those reserves are presently held), its unique structure (35 banks with separate charters), allows their bank(s) to divide the reserves into “packets” of $100K while retaining servicing of all the accounts within one bank. Additional discussion involved possible penalties to cash in early, but these seemed trivial. [Susanne moved & Fred seconded a motion to divide up the CDs to fall so each was below the present $100K insurance limit.] The motion was approved.

The Treasurer’s report was approved [Moved by Pat; seconded by Susanne.]

Old Business: There was none at this meeting.

Committee reports:
Landscape Committee: Biff and Mo reported on their meeting with Pete Yauch, from Pinellas County. They showed him the area SW of existing parking lot – 20 foot strip within utilization agreement with County – which needs some landscaping and removal of the Brazilian pepper trees. They asked if the County could pay for a sidewalk, but later heard that new sidewalks were part of the County’s budget cuts. This sidewalk could be “put in line” for eventual work, but that request could take years. However, as an alternative, the County might be willing to amend the utilization Agreement to allow us access from the lake back to a shell pathway (or perhaps a boardwalk, as opposed to a sidewalk). Then, we could landscape as we wish. The first step would be to attempt to amend the Utilization Agree. (a survey would be required – which might be our only expense if we ended up not doing any landscaping), then we could talk with a landscape architect to get a proposed plan. This project was designated for follow-up.

Street Light Committee: There was no report from the street light committee. Some minor reduction in Florida Progress bill noted, but not significant. A few street lights were noted to be “out”.

As a follow-up to Friends of the Park, Biff reported that he had heard back from Chris last week. She’s going to “get back on it”. A safety inspection from Scott Burton was supposedly routed to us. A loose bolt on one piece of equipment was noted; plus one ride had a piece which had fallen off. Biff agreed to follow up with her via email. There was also a clogged drain due to debris, which Biff cleaned out. It was felt that we needed more trash cans and two more will be ordered. It was noted that there is a need to update the bulletin board. This was designated for follow-up. There was also some discussion about a new campaign for more pavers. This was tabled forward until the end of time.

New Business:
There was none at this meeting.

Public Comments: There were no public comments which required discussion.


The next meeting date is November 5th, and this will be the last meeting of 2008.
The meeting was adjourned at 5:22pm.

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

June 11, 2008

 

Call to order 4:05 p.m.

 

In attendance: Biff Baker, Mo Barnum, Susanne Hebert, Rich Pettit, Fred Petty. Absent Bob Hicks and Pat Moriarty

 

Secretary’s Report – motion to approve minutes of April 30, 2008 meeting by Mo, seconded by Susanne, motion approved

 

Treasurer’s Report – Rich reported:

 Budget presentation was made to Pinellas County May 8, 2008 by Rich and Biff; report consisted of summary of recent activities by FSCSD and future plans; Commissioner Morroni questioned the Board’s reserve funds; response that was given explained our recent reduction in millage rate, uncertainty of future tax receipts due to further city annexation and Amendment 1impact, and further possible plans to improve recreational area.

 

Cash flow report presented showing actual and projected funds; a check was received from the county for April’s remittance; Rich verified that forthcoming remittances would revert back to electronic funds transfers; projected FY ’08 reserve of $427,787.

 

Progress Energy bill for street light reflects improvements on Lake Point Drive, Mo is to check on the specific number of “installed” and “removed” lights for accuracy. Executive Center Drive lights still on FSCSD account.

 

Draft of Annual Report to Residents was presented, Rich asked for any comments or corrections, final draft should go to printing company by 6/18 and mailing to residents by mid-July.

 

Fred made a motion to approve Treasurer’s report, seconded by Susanne, motion approved.

 

Landscape Committee – Mo suggested pursuing landscaping and improvement of area along lake south of recreational area; Mo and Biff met with Pete Yauch of Pinellas County and he was checking on possibility of extended side walks in that area. Picnic table in NW shelter has been damaged on top, either stained or burned, but probably OK for now. Mo talked to BeMac and requested raking of mulch in play ground area, new oak planted on playground area along fence.

 

Street Light Committee – no report

 

Friends of the Park Committee – met in May and trying to organize volunteers for simple maintenance, updating bulleting board, etc. Chris Merritt to update after summer. The FS Community Church event in April had a good turn out and the rec. area was left in good order after the event.

 

Next meeting date September 10, 2008 at Feather Cove Clubhouse.

Meeting adjourned at 5:10 p.m.

Submitted by Biff Baker (in Bob Hicks’ absence) 9/10/08

 

Feather Sound Community Services District, Inc.

 

April 9th 2008 

The meeting was called to order by Biff Baker at 4:10pm on Wednesday, April 9, 2008, at the Feather Cove Clubhouse.

 

Present were Board members Biff Baker, Rich Pettit, Pat Moriarty, Fred Petty, Susanne Hebert and Bob Hicks.

 

Secretary’s report –

 

The Minutes of the previous meeting (February 25, 2008) were approved as previously corrected.  [Moved by Susanne & seconded by Pat.]

 

Treasurer’s Report –

 

Rich provided an updated Cash Flow report (actual through F-Y 3/31/08, and projected through Y-E 2008).  Bench sponsorship from Feather Sound Community Church noted.  Also noted that the usual April check from the County [for $66,500] didn’t (apparently) get deposited electronically, but rather was sent with a paper check (and sent, unfortunately, to the wrong address – to a long-past chairman at his home address).  Rich will appropriately investigate to make sure that duplicate payments have not been made.

 

A neighborhood volunteer (“Joyce”) had been involved in ordering the personalized plaques for benches, but the Board could not confirm whether or not the one for FSC church had actually been completed.  Apparently the original “order” was improperly transmitted (without Board involvement), and this confusion is still being resolved – there may be possible fees connected with re-stocking or shipping based on the error.

 

Rich indicated that he stilled needed to prepare and mail the annual “Report to Residents”.  He estimated that the date for completion will be within 30 days.

 

The Treasurer’s report was approved.   [Moved by Fred & seconded by Susanne.]

Old Business:

 

Eddie Hartwell arrived at the meeting and the agenda was suspended so the Board could discuss the recently-completed work.  Mr. Hartwell provided information regarding staining the decking and walkways.  He submitted an invoice for $5,850.00 for work completed.  Mr. Hartwell then discussed two proposals to either: (a) stain the tops of the posts (two coats); OR (b) stain the tops of the posts (also two coats) and then seal them with polyurethane (which provides complete waterproofing).  His estimates were $350 (choice “a”) or $350 plus an additional $1500 (choice ”b”).  Staining alone provides some sealing quality, but staining and sealing with polyurethane would prevent anything from being absorbed into the wood.  There was discussion on these two options with the goal of achieving a maintenance-free condition at a reasonable cost.  The Board approved a motion for choice “a” (stain tops only; two coats - $350) – Fred moved, Susanne seconded.

 

 

The Committee reports:  Completed after New and then Old Business.

 

Landscape Committee:  No report from Susanne.

 

Street Light Committee:  Mo reported via email to Biff – a timer had been tripped and re-set by Mo.  Some lights near Whisperwood have been “out”, but now are back on.  Per Mo, Progress Energy has been putting in new poles and lights since last Monday.  Plus, account changeover is still in progress.

 

Friends of the Park Committee:  Pavers done, and will be picked up and installed in the next week.  Biff had talked to Chris Merritt, and reported that an organizational meeting was planned for 5/9 at the Church.  She plans to publicize this meeting in the neighborhood and in the Feather Sound News and see who shows up.  The goal is to try to get a core group of volunteers to deal with routine periodic maintenance – shade structures, tightening bolts, bulletin board updates, clean up, etc.  Chris’s hope is that this meeting will try to “open up” the Park to the community at large. 

 

New Business:

 

[When Eddie Hartwell left, the Board returned to “new business”]

 

1.  There continues to be a standing water problem after rain this past week-end (located outside the maintenance gate of the playground – mulch has covered an existing drain.)  BE-MAC provided a proposal (approx. $9K) and Bosgraaf (approx. $22K) did as well.  The proposals were sought by Susanne on an “apples to apples” basis, so the work shown would be completely comparable.  The standing water has created a problem with mosquitoes, and rendered the playing field unsatisfactory (it’s not level any more).  Neither proposal, however, covered a re-leveling of the field.  Further discussion involved whether or not to plant grass (the field now is mostly weeds), or re-shape the field so water drains toward the mitigation area.  The Board concluded that it needed additional cost information to complete the swale area, plus leveling holes on the field, and perhaps adding some sod where appropriate.  Additional information would be requested by Susanne from both bidders.  [However, since the Board was close to approving the higher Bosgraaf bid, and in the interest of completing the work in a timely fashion, the Board discussed a plan to have Bosgraaf review their quote (in the hopes of a reduction), and perhaps propose that they add in the “addendum” items for the same (or reduced) price.]  A Motion has made by Susanne to contact Bosgraaf and propose they re-shape the swale area of the field, provide some leveling, add bahia sod (not Bermuda grass), and do all this work for the amount of the present bid (or less).  Motion was seconded by Fred and Approved.] [The Board wished to note in its Minutes that it was acting contrary to the County Auditor’s “recommendation” to always get three bids.  The Board chose to act this way due to the fact that both companies which had submitted bids were known to the Board, and both had been involved with this work since last year.]

 

2.  Susanne suggested that we re-plant a tree (which was removed due to the work on the playground), plus add some hedge to hide the anti-ram fence.  The Board agreed to replace the tree, but hold off on the hedge.

 

3.  Chris Merritt had reminded the Board that it should consider having a contract for Safety Inspection of Playground equipment with the safety inspector who “signed off” on the playground when it was completed.  Biff did not have pricing information.  The Board discussed using him informally – perhaps once every two months.  He’s visited once to complete the “safety certification” since last April.  [Motion to contract with him for one year on this basis once the pricing is verified – moved by Susanne; seconded by Pat and approved.]

 

4.  It was reported that there will by a party sponsored by Feather Sound Community Church on 4/20/08.  With the Board’s permission, they plan to bring in a port-o-let (which will be put in the parking lot).  They know they have to clean up, and know that they do not have exclusive use that day.

 

Public Comments:  There were no public comments which required discussion.

 

The next meetings are scheduled for 6/11/08 and 9/10/08.

 

Biff adjourned the meeting at 5:32pm.

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

 

February 25th 2008
The meeting was called to order by Mo Barnum at 4:07pm, Monday, February 25, 2008, at the Feather Cove Clubhouse.

 

Present were Board members Mo Barnum, Rich Pettit, Pat Moriarty, Fred Petty (late arrival) and Bob Hicks.

 

Secretary’s report –

 

The Minutes of the previous meeting (January 16, 2008) were approved as previously corrected.  [Moved by Rich & seconded by Pat.]

 

Treasurer’s Report –

 

Rich provided an updated Cash Flow report (actual through F-Y 1/31/08, and projected through Y-E 2008).

 

Rich noted a recent direct deposit from the County.

 

Drainage improvements were noted as paid – but standing water had been seen (perhaps in another area), so follow-up was deemed warranted:  Mo agreed to notify Susanne to check for any standing water south of the basketball court.

 

The estimated balance of funds with the County had been revised upward, and Rich reported that a new donation had been received from Feather Sound Community Church for $1,550.  It was agreed that a name plate commemorating their gift would be prepared and placed on one of the 6’ benches.

 

Rich reported that the annual financial audit had been done and that the tax returns had been completed.  Copies of Y-E financial statements were distributed (ending 9/30/07).  Board members were advised to review new Notes D, E and F on this year’s statements.

 

Rich also reported that he had “rolled over” four certificates of deposit prior to the federal reserve’s most-recent rate drop.

 

Rich discussed the new proposed Budget (which had been emailed to Board members prior to this meeting).  The County had adopted a county-wide policy to reduce budgets by 10% due to Amendment #1 (which reduced appraisal base – which, for clarification, was not the same as the millage reduction which the Board had volunteered to undertake last year), and although this District doesn’t technically have to follow that policy, Rich indicated that is seemed prudent to do so, especially since our available funds appeared adequate (with no major projects scheduled for the year) and our reserves were anticipated to continue to increase.  A Motion was made to approve the budget as presented by Rich – [Moved by Mo & seconded by Pat – approved.]

 

Rich then reported that last year’s County “audit” of this Board’s activities had cost $34,000, and that some or all of this cost might be allocated to us!  This news was transmitted to Rich at a meeting Rich had attended with a County auditor, and was not greeted with particular enthusiasm by the Board.

 

The Treasurer’s report was approved.   [Moved by Fred & seconded by Pat.]

 

Old Business:

 

1.  Recreational area improvements update – Fred reported that he had gotten a call from the fence man, acknowledging his receipt of the check.  Work was to commence soon.

 

Committee reports:

 

Landscape Committee:  [No official report – Suzanne absent.]

 

It was noted by several Board members that a lawn area near Whisperwood had been dug up by truck tires and remained an “eye sore”.  Apparently this area is now under the control of the City of St. Petersburg.

 

Street Light Committee:

 

Fred reported that two street lights had been “out” near his residence, and were quickly fixed (within two days) after his call to Florida Progress.

 

Mo reported on two issues:  (1)  New poles should be in no later than 3/8.  (2) Rebate funds had not been received from money paid, starting in October and up to the present, and Mo agreed to follow-up.  According to the most recent bills, which were brought by Rich and examined, no consolidation of billing had happened either.  Again, Mo agreed to follow up with Florida Progress.

 

Friends of the Park Committee:

 

It was reported that pavers have been engraved, but not yet installed.  Installation is to occur within the next ten days.  A suggestion was made to update the information in the kiosk at the playground area.  It was hoped that Chris Merritt remained interested in being involved with this Committee and Pat agreed to follow-up directly with her.  It was noted that two more rungs on the boardwalk were out, and that Brazilian pepper trees were growing over onto the Board walk.

 

New Business:

 

Mo proposed that we try to clean up the area around the borrow pit, so as to enhance the view of that water from the park area.  Questions were raised about what we can legally do, and where our property lines are.  This issue was referred to Susanne, our resident tree/plant expert, for follow-up.

 

Public Comments:  There were no public comments which required discussion.]

 

The next meetings are scheduled for 4/9/08 and 6/11/08.

 

Mo adjourned the meeting at 5:08pm.

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

 

January 16th, 2008

The meeting was called to order by Biff Baker at 4:07pm, Wednesday, January 16, 2008, at the Feather Cove Clubhouse.

 

Present were Board members Biff Baker, Rich Pettit, Susanne Hebert, Pat Moriarty, Mo Barnum and Bob Hicks.  [Guest Mr. Eddie Hartwell of Hartwell Fence South was expected to arrive shortly after the meeting’s commencement.]

 

Secretary’s report –

 

The Minutes of the previous meeting (November 14, 2007) were approved as previously corrected.  [Moved by Mo & seconded by Suzanne.]

 

Treasurer’s Report –

 

Rich provided an updated Cash Flow report (actual through F-Y 12/31/07, and projected through Y-E 2008).

 

[Discussion of this report was interrupted by Mr. Hartwell’s arrival.  In the interest of saving his time, discussion commenced on the recreation area fencing.]

 

Mr. Hartwell brought a sample post (about 60 pounds heavy) – 6’ long and 6”x6” square natural wood as previously discussed.  The pole would be placed 3’ into the ground, and was sloped at the top to prevent “sitters” plus aid in water drainage.  Biff reported that 1” black rope had been found at a reasonable price, and would be used between the wooden posts.  The post was approved, and Mr. Hartwell indicated that we would begin installation in about two weeks, installing in stages so new posts replaced old posts without any loss in security.  He estimated that installation would take about 10 days once begun.

 

The Board then returned to the Treasurer’s Report - Various questions on specific entries were raised and discussed.  The Treasurer’s report was approved.   [Moved by Mo & seconded by Pat.]

 

Old Business:

 

1.  Recreational area improvements update –

(a) The rope/fence update had already been received from Eddie Hartwell.  (b) It was suggested that another trash container be added to the recreational area.  (c) In regard to the drainage issue and the standing water area, we are still waiting for the work on this to be completed. (d) We are waiting for already-approved work on the hedge and irrigation system to be completed until the drainage issues have been solved, so this work also remains uncompleted. (e) In regard to a water fountain which had been working, Biff reported that he had fixed it by re-setting the compressor button. (f)

Pat reported that the long-awaited pavers being engraved now, and will be installed soon.

 

Committee reports:

 

Landscape Committee:  It was noted by several Board members that a lawn area near Whisperwood had been dug up by truck tires and remained an “eye sore”.  Apparently this area is now under the control of the City or St. Petersburg.

 

Street Light Committee:  Mo contacted Florida Progress again regarding the removal of light poles from our accounts and they indicated that they would be finished by 3/1/08.

 

There was discussion of the “Friends of the Park” group [hereinafter FOP].  Chris Merritt (who had agreed to head up this group, with participation by Susanne and Pat) indicated that she was waiting for us to develop a set of guidelines for this group.  The Board discussed possible responsibilities for FOP.  Biff proposed that FOP take responsibility to do a regular trash “clean-up” of the recreational area.  Also, that a policy be instituted and posted on “usage” - along the lines of “leave it as you found it”.  Also, that a set of County park rules be posted.  As of now, the park is open at sun-up & closed as dusk.  Part of the area’s safety certification was periodic inspection of equipment, checking for breakage, tightening of bolts, etc.  This might be another area of responsibility for FOP.  In addition, FOP could accept reservations for the pavilions.  A question was raised concerning “inflatables”, and the Board felt that there should be a rule against such use.  Also, the possible periodic inspection of the boardwalk might be included in FOP’s duties.  The Board suggested that FOP start with the County’s printed park rules, review them for applicability, and then suggest possible additions and revisions based on this recreational area’s specific equipment and facilities.  Once finalized, these rules would be posted at the recreational area.

 

New Business:

 

[Note that the Election of Officers occurred at the commencement of this meeting.]  Election of Officers for 2008 were held and last year’s slate of Officers was approved unanimously:  President - Biff; Vice-President - Mo; Secretary - RBH; Treasurer - Rich.  [Moved by Susanne & seconded by Pat.]

 

Public Comments:  There were no public comments which required discussion.

 

There was a discussion about the next several meetings, and the Board felt that it was not necessary over the next few months to meeting every month.  To confom with the availability of Board members, the next two meetings were scheduled for Monday (note different day of the week) February 25th and Wednesday, April 9th.  Based on the urgency of topics to be discussed, the next meeting was targeted fro June, to be followed by a July and August meeting “recess”.

 

Biff adjourned the meeting at 5:22pm

 

Respectfully submitted by Robert B. Hicks

 

Feather Sound Community Services District, Inc.

November 14th, 2007

 

The meeting was called to order by Biff Baker at 4:08pm, Wednesday, November 14, 2007, at the Feather Cove Clubhouse.

 

Present were Board members Biff Baker, Rich Pettit, Fred Petty, Susanne Hebert, Pat Moriarty, Mo Barnum and Bob Hicks, plus returning guest Mr. Eddie Hartwell of Hartwell Fence South.

 

The guest opened the meeting:

 

Mr. Hartwell presented details of his revised proposal for fencing in the recreation area:  6x6” wood square posts (natural color) – 3’ out of the ground and 3’ in the ground (concrete imbedded) with slanted tops to the posts (to prevent sitting and water gathering); nylon marine-quality ¾” diameter rope; two gates (with turnbuckle to enable simple locking); no scratch or cut hazards with rope hardware; removal of old fence; $8,700 written proposal.  Discussion followed regarding black as an alternative color for the rope and the differences between 1” diameter rope vs. ¾” diameter.  Mr. Hartwell agreed to fax us a revised proposal with the above possible revisions, plus additional detail breaking out labor and materials.  The Board considered approving this proposal, including up to a new total (of $10K) to account for the larger rope, a possible color change of the rope, and the elimination of sales tax (which had been erroneously included in the original bid submitted at this meeting).  [Moved by Fred, seconded by Susanne.]  After the guest left, there was additional discussion concerning the advisability of getting an additional bid (although Fred had previously received two other bids which, however, had contained somewhat different specifications).  This seemed an opportune time for the Board to adopt a policy regarding the necessity of more than one bid for goods and services.  The Board decided to set $10K as the threshold floor which would require more than one bid.  Policy passed unanimously.

 

Secretary’s report – The Minutes of the previous meeting (October 24, 2007) were approved as corrected by Pat and Biff.  [Moved by Susanne & seconded by Pat.]

 

Treasurer’s Report –

Rich noted that our insurance policy for Directors and Officers liability is due soon, but a bill had not yet been received.  Rich passed out “final” Pinellas County Operational audit report.  There was some discussion of our previous discontent with the process and the substance.  Rich provided an updated Cash Flow report (actual through F-Y 10/30/07, and projected through Y-E 2008).  There was brief discussion on a variety of the listed revenue and expense items.

 

[The Treasurer’s report was approved – moved by Susanne; seconded by Mo.]

 

New Business:  None noted.

Old Business:

In regard to proposed a new lighting proposal for poles and lights (which was discussed at the last meeting), Mo continues to follow up.  A request to Florida Progress is still in process.

 

In regard to complaints about airplane noise, it was noted that an explanation was included in the latest edition of the Feather Sound News.

 

1.  Recreational area improvements update –

There was follow-up by Susanne & Biff regarding the drainage issue and the standing water area.  We are waiting for already-approved work on the hedge and irrigation system to be completed until the drainage issues have been solved.  Susanne noted that a water fountain hadn’t been working, and it is necessary to verify the serial & model numbers to allow it to be replaced under warranty.  Pat agreed to send the latest paver list to Sumner Tile and Granite for engraving.

 

Committee reports:

Landscape Committee:  All issues noted above.

 

Street Light Committee:  Mo had followed up with this, but is still waiting for a map to determine which light poles should be removed from our accounts.

 

Public Comments:  There were no public comments which required discussion.

The next meeting, scheduled for 4:00pm, Wednesday, December 12, 2007 was cancelled due to lack of activity.  The first meeting for 2008 was scheduled for Wednesday, January 16, 2008, again at 4:00pm.

 

Biff adjourned the meeting at 5:18pm

 

Respectfully submitted by Robert B. Hicks

 

 

Feather Sound Community Services District, Inc.

September 7th, 2007

The meeting was called to order at 4:01pm, Wednesday, September 12, 2007, at the Feather Cove Clubhouse.

Present were Board members Biff Baker, Rich Pettit, Susanne Hebert, Fred Petty, Pat Moriarty, Mo Barnum and Bob Hicks, plus guests Ken Burke, Clerk of the Circuit Court for Pinellas County; and two members of the County’s audit team - Robert Ovesen, CGAP, Senior Internal Auditor & Robert Melton, Chief Deputy Director, Internal Audit Division.

The guests opened the meeting –

Mr. Burke made opening remarks regarding the Draft Audit Report, and stated that this was a “favorable” report. He indicated that the recommendations given were more like “suggestions” which the Board must evaluate, to see if they “make sense” to the Board.

Mr. Ovesen then read each of the five “recommendations” within the Draft Report, and briefly summarized what was written in the Report. He indicated that the Draft report had been “substantially changed” from the initial Draft which the Board had received. In regard to Recomm. #1, Mr. Ovesen re-iterated the importance of renewing all contracts (including the thirty day contracts) so as to “make sure” that we were getting the best price. In regard to Recomm. #4, Mr. Ovesen stated that the receipt of itemized invoices was especially relevant to insuring that the performance of all vendors was appropriately monitored. In regard to Recomm. #5, Mr. Ovesen indicated that some specific information about any “Phase II” of the recreational area project should be included so as to justify the need for continuing the “high” reserves which were presently in place. [Mr. Melton joined in the discussion in a couple of instances.]

[NOTE: The initial Draft of the Report had contained a recommendation regarding grant documentation. Since that absent documentation had been subsequently produced for the audit team, this topic had been deleted from this “revised” Draft. recommendation had been was removed when the adequate documentation was produced for the audit team. This constituted the only substantive difference between the initial Draft and this “revised” version.]

Rich then discussed a variety of changes which had occurred over the last several years which he felt constituted improvements on behalf of the District.]

After the guests departed, it was noted that the written response to the “initial” Draft Report had not been submitted to the Audit Team, at their request, pending the delivery of information in connection with the original Recomm. #6 regarding grants. Since most of the Board’s responsive comments were contained in that written response, a limited oral response had been provided to the guests during their visit. The Board discussed how to deal with the Draft Audit in general, and specifically in related to contracts for maintenance of the grounds. Rich agreed to revise our response and forward it to Biff and Bob for a final review prior to forwarding it to the Audit Team. The Board is under the impression that a final Audit Report will then be issued.

[NOTE: This portion of the meeting ended at 4:53pm.]

Secretary’s report – The Minutes of the previous meeting (June 6, 2007) were approved as corrected. (Moved by Susanne & seconded by Rich).

Treasurer’s report –

1. Rich reported that his work place office of Synovus Bank would be moving from downtown to the Carillon area, and that, therefore, the District’s safe deposit box and bank accounts would be transferred from present downtown St. Petersburg location to this new branch office.

2. Rich provided an updated Cash flow report (actual through August) and projections (through September 2007). Note that our fiscal year ends on 9/30. He will prepare a budget projection for fiscal year 2008 for presentation at the next Board meeting.

[The Treasurer’s report was approved – moved by Fred; seconded by Mo.]

3. Rich indicated that we should request a new engagement letter for the upcoming year’s financial audit. The firm which did the previous audit has given good value, and is recommended again. [Fred moves & Susanne seconds that we request an engagement letter from this same firm. Unanimously Approved.]

New Business:

Biff presented the idea of a “Friends of the Park” group, a volunteer entity which Chris Merritt had previously suggested to the Board. This group would have a volunteer “point person” who would do some routine monitoring tasks in connection with the park facility. [e.g. tightening bolts, taking reservations for the shelters, etc.] It was felt that the entity’s work on behalf of the recreational facility could be “self-policing”, although it was recommended that a Board member serve as liaison for this group [Susanne and Pat volunteered to act in this capacity.] Biff agreed to inform Chris that the Board was behind the concept, and the group’s activities will be periodically reported to the Board.

Old Business:

1. Recreational area improvements update –

The previous Minutes reported several (eight were listed) “punch list” items still to be done. For a variety of reasons, all those items remain incomplete. Further follow-up has been requested.

Three “New items” involving the area were noted: (1) Some new fencing needs to be installed to prevent cars from driving where they shouldn’t be. (2) There is some standing water in an area of the park, and an estimate has been obtained (about $5K) to tear out concrete and dig a gravity drain. There is some problem with some pavers because of this problem. Further investigation is warranted. (3) There is some standing water at the south end of the playground, preventing rain water from getting to the drain/grate. This is also being investigated.

There was discussion regarding engraved pavers, and the desire to insure that all “donors in kind” are properly recognized. Rich and Pat are working with Chris on this. In connection with pavers, about 1500 pounds of pavers were moved (and 24 pallets disposed of), by Biff’s company (St. Pete. Moving and Storage), which was paid $125. The Board noted that this “cost” was substantially below market price, and it was NOT considered a conflict of interest by the Board.

Committee reports:

Landscape Committee: There was a discrepancy in the committee report between the pond maintenance company asking for a $10 per month increase, and the report’s text showing that the fountain company asked for it. Since checks are only written based on submitted invoices, no error has occurred. Mo agreed to follow-up.

Susanne reported that she and Chris Merritt walked through the park with B-Mac, and noted the need for some additional landscaping services (a couple of new trees and some trimming). This work was being held up, however, until the fence problem is resolved.

Street Light Committee: An additional report was made on the replacement of certain street lights. It now turns out that only 14-16 lights are needed, not 18 as originally stated, partly because the lights can be re-configured as to location. This new information is from Florida Progress [The Board approved this change, but recommended that the homeowner’s association be notified, through their president, of the lighting changes. Moved by Rich; seconded by Mo.] The new stated cost for the lights is $400.80 per month for the 16 lights.

Public Comments: There were no public comments which required discussion.

The next meeting was scheduled for 4:00pm, Wednesday, October 24, 2007, and at the same location. The last two meetings for the year were tentatively scheduled for 11/14 and 12/12, again at 4:00pm.

Biff adjourned the meeting at 6:19 pm.

Submission of final version - by Bob Hicks – 9/23/07

 

Feather Sound Community Services District, Inc.

 

June 6th, 2007

 

The meeting was called to order at 4:04pm, Wednesday, June 6, 2007, at the Feather Cove Clubhouse.

 

Present were Board members Biff Baker, Rich Pettit, Susanne Hebert, Fred Petty, Pat Moriarty, Mo Barnum and Bob Hicks, plus guest Chris Merritt.

 

Secretary’s report – The Minutes of the previous meeting (May 9, 2007) were approved with two CORRECTIONS:  Detail about the items for which Chris Merritt was reimbursed was added; and the last sentence of the first paragraph of the Treasurer’s report was deleted. (Approval of Minutes with these corrections moved by Susanne & seconded by Mo).

 

Treasurer’s report

 

1. Rich provided an updated Cash flow report and projections, through May 2007.  $600 in income for brick paver donations was noted (this program ends June 15th).  Some items within the scope of the recreational area improvements project are still to be completed; so some invoices are still expected.

 

2.  Rich reported that he received a “Notice to Owner” from RP Electric Services, Inc., which is probably a sub-contractor of our General Contractor, Bosgraaf.  The Notice will be turned over to our General Contractor for action, if necessary.

 

3.  Rich reported that our Budget for the up coming year would be presented to the County tomorrow.  The Board reviewed the Budget as presented by Rich.

 

4.  Rich distributed a “Draft Report” prepared by the County’s Audit team, and the Board discussed the report, and the alternative responses.  Biff, Rich and Bob agreed to meet in July to fashion a response.  Although the Audit team indicated that there was a short time frame for our response, the Board felt that more time was needed, and Biff agreed to inform the Audit team that a response would be forthcoming prior to September.

 

The Treasurer’s report was approved – moved by Susanne; seconded by Mo

 

Old Business:

1.  Recreational area improvements update –

Chris Merritt reported:  Some “punch list” items remain – (1) 8-10 roof panels on north shelter are not installed as the panels have not arrived yet; (2) The south shelter also is not completed; (3) Some cupolas also not done, and Chris continues to negotiate with the project manager of the GC on this.  (4) The kiosk is completely done.  [Rich moves and Susanne seconds that the Kiosk portion of the pending billing be paid ($4,638), to show good faith - Approved.]  Bosgraaf, who is installing the buildings, has billed us, and has been paid for the percentage of what they have completed.  (5) Fencing – the anti-ram system needs to be cleaned up (and touched up); this bill is not paid yet.  (6) A portion of the playground fencing came in (but not to specifications), so it has been sent back.  It is expected to be another two weeks before the replacement fencing even ships.  (7) When the “kid timbers” were installed, they were not placed in a “level” enough fashion, and, therefore, a “repair” is necessary (pull mulch away and level “kid timbers”, and replace mulch).  This is estimated to be about an $8-10K cost.  Chris will ask the GC, Bosgraaf, to do this, and even with these unforeseen additional costs, we can remain within the project budget.  [Moved by Susanne, seconded by Fred.  Up to $10K.  Approved.]  (8) A final item involves the safety standard for the benches.  Our safety consultant has informed us that no part of a bench can be within 6 feet of the fence.  [It’s a potential climbing hazard.]  Six of the seven benches do not comply with this standard, but they are concreted in place now.  [Moving them will probably cost about as much as the installation, and collective recollection was that the installation was approximately $800 per bench.]  Since there is a question with the safety consultant, however, between “recommendations” and “suggestions”, Chris will follow-up and get more information from the safety consultant before the Board makes a decision.

 

New Business:

1.  Biff reported the receipt of an email from the Deputy Sheriff regarding his proposed visit to the neighborhood.  It was decided that he would wait for the recreational area to be “done”.  The Board discussed ordering port-o-lets for that event, but concluded they were unnecessary, given the length of the event and the proximity of participants to their homes.  The Deputy is thinking of late July 21st, 10am-1pm.  Biff will respond positively to this idea.

 

Committee reports:

Landscape Committee:  A bill has been received for the fountain for $100 – apparently ants were in the timer.  It was cleaned out, and then stopped again, and the timer was replaced.  All is working well now.  The submitted bill was approved for payment.

 

Street Light Committee:  Bids were received for changing out the lights near the tennis courts - $450 per month for rental costs (electricity & equipment) – 18 poles and 18 lights - $588.68 (installation).  This bill was submitted but not approved – Rich will do some research to insure that these are lights for which the Board is responsible, as opposed to lights which fall within the responsibility of that homeowner’s association.

 

Public Comments:  There were no public comments which required discussion.

 

The next meeting was scheduled for Wednesday, September 12, 2007 (second Wednesday of the month when possible), and at the same location.

 

Biff adjourned the meeting at 6:07pm.

Submission of final version - by Bob Hicks – 7/23/07

 

 

Feather Sound Community Services District, Inc.

 

May 9th, 2007

 

The meeting was called to order at 4:15pm, Wednesday, May 9, 2007, at the Feather Cove Clubhouse.

 

Present were Board members Biff Baker, Rich Pettit, Susanne Hebert, Pat Moriarty and Bob Hicks, and guest Chris Merritt.  Board members Mo Barnum and Fred Petty were absent.

 

Secretary’s report – The Minutes of the previous meeting (April 4, 2007) were approved without change (moved by Susanne & seconded by Pat).

 

Minutes for the Emergency Board meeting, which occurred electronically, and which approved the District’s 2008 FY Budget have not yet been completed.  The Secretary will undertake that task and forward draft Minutes to the Board.

 

Treasurer’s report

 

1.  Rich reported on the Budget Presentation which was made yesterday to the Board of County Commissioners.  Board members Rich & Fred attended.  The District’s Budget (as approved per the emergency Board meeting) was presented.  Previous presenters at the meeting had to defend questions concerning the level of their budgets, and even the very existence of their organizations.  Our presentation, which incorporated a 10% reduction in the millage rate, and included other reductions in expenses, was greeted more favorably.  If that reduction were approved, the District’s reserves held by the County would still increase next year by approximately $65K (to about $175K in total). 

 

2.  The reduced millage rate was then approved by the Board – moved by Rich & seconded by Susanne.  As a result, The Feather Sound Taxing District’s millage rate for 2008 will be .9 instead of 1.0 as in previous years.  It was estimated that this approved reduction would result in a reduction of funds (for the District’s use), of approximately $36K for the upcoming fiscal year.

 

3.  There was further discussion about the purpose of our reserves (additional recreation area improvements and disaster relief), and whether our reserves were adequate.  Questions about the availability (and advisability) of insurance to cover losses were also discussed.  Further research is necessary.

 

4.  A copy of the budget (previously sent to us via email) was distributed.

 

5.  Rich then reported on the “Field Audit Exit Meeting” with the County Auditors – 6 formal recommendations were made, based on a previous meeting’s questions.  Written recommendations, in the form of a report, are still to come from them (this might not arrive for a couple of months).

 

6.  Rich distributed an outline for a “Policies and Procedures Manual”, a topic which resulted from the Field Audit.

 

7.  Rich presented a Cash Flow report for the 2007 fiscal year, showing new actual numbers through April, 2007 and modified projected numbers through September, 2007.

 

8.  Requests for reimbursement to non-Board member Chris Merritt [to Tom’s Sod for 1600 sq. ft. of Bahia; for visqueen, tape, sunscreen, nametags and pouches] ($829.14);  Board member Pat Moriarty ($130.98), Board member Susanne Hebert ($48.73) and various other “build day” participants [all in connection with expenses directly related to the recreation area improvements build day activity] were approved (moved by Susanne & seconded by Pat).

 

9.  Rich requested funds for additional postage $82. – approved as with other reimbursements.

 

10.  The Treasurer’s Report was unanimously approved (moved by Susanne & seconded by Pat).

 

New Business:

 

The proposal to request reduction in MSTU millage rate – moved and approved during the Treasurer’s Report.  This rate change will take effect with the next property tax assessment.

 

Old Business:

 

1.  Recreational area improvements update –

 

Pavers/Bricks – Rich reported that various people (and companies) made “in-kind” donations for the “build out” and letters will be sent out to acknowledge those contributions.  The list will be reviewed, and a final list proposed.  A June 15th deadline for this set of pavers was established.

 

Regarding PBS&J – There is a minor dispute over their recent billing which included time charged to correct mistakes made by their employees.  Biff will send a letter, making payment less the disputed amount.

 

Rich showed the article in the last issue of the Feather Sound News about the build-out and grand opening.

 

Chris Merritt reported – Roofs for the pavilions are going on, but later than expected.  The stone work is also taking longer than expected.  The anti-ram system is having installation problems due to the water table being higher than 5 foot holes which must be dug.  The permanent fence still will hopefully be concluded by the end of May.  A revised, updated budget for the playground project was distributed.  A final walk through & inspection will conclude the final “punch list” by the end of May.  An extensive safety audit came out, and the report needs to be thoroughly reviewed.  [In that regard, the safety inspector said the facility was the “Safest new playground [he’d] ever inspected”].  Once all this is done, a Certificate of compliance will be issued.  There was discussion of the planned future phase of a “Friends of the Park” committee, which would liaison with the Board’s playground representative.  Various practical issues, such as the “reservations” policy for the pavilions, grill usage, trash for reservation usage, the use of inflatables (such as helium balloons), the number of permissible events in a day, the hours of use, audio levels, and other topics were mentioned as areas of responsibility for the “friends” group.  Chris indicated that the County has its own policies about such topics.  Finally, a shovel brought by one of the volunteers was lost, and will need to be replaced (approx. $20), and we have some “lost and found” items from the build day (these will b noted on the District’s website).

 

Committee reports:

 

Landscape Committee:  No report.

Street Light Committee:  No report.

 

Public Comments:  There were no public comments which required discussion.

 

The next meeting was scheduled for Wednesday, June 6, 2007 (second Wednesday of the month when possible), and at the same location.

 

Biff adjourned the meeting at 5:58pm.

 

Submission of final version - by Bob Hicks – 5/29/07

 

Feather Sound Community Services District, Inc.

 

April 4th, 2007

 

The meeting was called to order at 4:02pm, Wednesday, April 4, 2007, at the Feather Cove Clubhouse.

 

Present were Board members Biff Baker, Mo Barnum, Rich Pettit, Susanne Hebert, Fred Petty, Pat Moriarty and Bob Hicks, and guest Chris Merritt.

 

Secretary’s report – The Minutes of the previous meeting (March 7, 2007) were approved without change (moved by Fred & seconded by Mo).

 

Treasurer’s report

 

Biff and Rich had met with County Auditors since our last meeting, and the auditors had various questions:  (1) Regarding our street lighting policy, they wanted to know how we document light outages and how we respond to questions and comments by residents.  They also had questions about financial controls over lighting cost issues.  These questions and concerns were answered.  (2) The auditors wanted copies of insurance policies for this year and last year (our certificate of proof of insurance was provided to them).  (3) The auditors inquired about the grant application process and the extent of our documentation – copies were provided.  (4) They inquired about how we handled the process of evaluating and accepting “bids” for work, and they indicated that they wanted more documentation in the Board’s minutes regarding the mechanism of any such bid process.  They specifically wanted additional information regarding bids for the playground equipment (which we will provide).  (5) They indicated that they had received a copy of our proposed Conflict of Interest Policy and thought it was comprehensive.

 

Rich distributed a “final” draft of Conflict of Interest Policy – discussion ensued – This Final Draft was approved (moved by Susanne & seconded by Mo), and all present signed the signature page.  The Board agree to review the past year’s vendor list each January (immediately after re-appointment of Board members), and re-sign the approved signature page of the policy.

 

Rich presented copies of the final printed version of the letter (discussed at the last Board meeting), and required to be sent to Feather Sound property owners.

 

Rich presented a Cash Flow report for the 2007 fiscal year, showing new actual numbers through March, 2007 and modified projected numbers through September, 2007.

 

Requests for reimbursement to non-Board member Chris Merritt ($145.21); Board member Biff Baker ($20.64) and Board member Fred Petty ($16.61) for made and approved (moved by Rich & seconded by Biff).

 

The Treasurer’s Report was unanimously approved (moved by Fred & seconded by Pat).

 

Old Business:

 

1.  Recreational area improvements update –

 

Susanne reported that we were “on schedule” for most things.  The “Build-out” week-end planning [April 20-22] continues on schedule as well.  It was announced that there would be a delay in the completion of some of the stone work.  The variance for the fence was approved today [Biff and Fred attended the County variance hearing to accomplish this.]

 

Chris reported that signs in the neighborhood resulted in a couple of vocal complaints, and some sign removal (and recovery) by neighbors.  Generally, however, the response has been very positive and continues to result in volunteers for construction and the grand opening celebration.

 

Rich also noted that there will be an article in an upcoming issue of the Feather Sound News about the build-out and grand opening.

 

Chris presented an updated budget for the improvements, and we currently have approximately $23,000 in unassigned funds.  Against this, we will have about $3,100 in non-budgeted items which will be necessary.  Chris was authorized to hire a security guard over night on Saturday evening, for the protection of the park area prior to the installation of the “safety surface”.  There was additional discussion regarding various matters connected with the build-out planning and implementation.  Many of the local businesses are contributing food and drink items.  Therefore, based on the sufficiency of volunteers committed to date (133 positions needed; 106 now filled), the Board felt it could “officially” approve the planned Build-Out (moved by Biff & seconded by Susanne).  Also, it was suggested that we print t-shirts to be given to the week-end’s volunteers.

 

Committee reports:

 

Landscape Committee:  The vendor involved in the fountain maintenance requested a $10 per month increase in fees, which was approved.

 

Street Light Committee:  No report based on non-response from Florida Progress.

 

New Business:  No other topics

 

There were no public comments which required discussion.

 

The next meeting was scheduled for Wednesday, May 9, 2007 (second Wednesday of the month when possible), and at the same location.

 

Biff adjourned the meeting at 5:33pm.

 

Submitted by Bob Hicks – 4/15/07

 

On April 25, 2007, in accordance with our By-Laws, Biff Baker called an Emergency Meeting of the Board.  All business conducted in connection with this Emergency Meeting was handled electronically.

 

Nature of Business for the Meeting:  The FY 2008 budget for the District had to be presented to the Pinellas County Commission at their May8, 2007 meeting.  This meeting was going to occur the day before the next-scheduled Board meeting.  The budget had been discussed at the April meeting of the Board, but not officially approved.

 

Biff requested that a Board member move for approval of the budget.  Fred Petty did so, and Susanne Hebert provided a second.  Five affirmative votes were received from Board members (one Board member did not vote).

 

The Motion was deemed approved by a 6-0 vote, and Biff Baker adjourned the meeting on April 29, 2007.

 

Submitted by Bob Hicks – 5/15/07

 

Feather Sound Community Services District, Inc.

 

March 7th, 2007

 

The meeting was called to order at 4:01pm, Wednesday, March 7, 2007, at the Feather Cove Clubhouse.

 

Present were Board members Biff Baker, Mo Barnum, Rich Pettit, Susanne Hebert, Fred Petty, Pat Moriarty and Bob Hicks, and guest Chris Merritt.

 

Secretary’s report – The Minutes of the previous meeting (February 14, 2007) were approved without change (moved by Susanne & seconded by Rich).

 

Treasurer’s report – Rich presented a draft of a proposed letter, required to be sent to Feather Sound property owners.  The text was supplemented by a comparative “Statement of Activity and Fund Balances” for FYs ending September 30, 2004/05/06.  There was discussion, and the letter will be mailed in early April.  There was also a brief review of bills recently paid & invoices presented, (most related to the Recreational area improvements) and several invoices were approved for payment (moved by Biff & seconded by Susanne).  Rich presented a Cash Flow report for the 2007 fiscal year, showing new actual numbers for February, 2007 and modified projected numbers through September, 2007.  Finally, Rich presented budgets for FYs 2008 & 2009.  Some changes in format were included.  The request for FY 2008 would be $226K, and for 2009 $281K.  Board members were advised to review the materials for discussion and approval at the next Board meeting.  The Treasurer’s Report was unanimously approved (moved by Susanne & seconded by Biff).

 

Old Business:

1.  Recreational area improvements update – During the meeting, Chris Merritt received a distressing phone call from Pyramid Engineering, regarding a particular aspect (the last-minute & possibly-required presence of bathrooms) of the recent denial of our construction permits for the recreational area.  Apparently, an extensive list of items will need to be quickly addressed before permits will be approved.  Biff tried to make telephone contact with Commissioner Morroni, but failing that, contacted a representative of the County’s Building Department.  A summary of that telephone conversation was given to the Board, and a discussion occurred.  Biff agreed to take the lead in following up on this matter.

 

Committee reports:

Landscape Committee:  Susanne reported that one oak tree might have to be removed in connection with the playground fencing in the recreational area.

 

Street Light Committee:  Biff reported that a couple of non-working lights were reported for repair.

 

Place Space Committee:  Guest Chris Merritt presented a “Build Matrix” showing the planned schedule for the “build-out” week-end, April 20-22, 2007.  Chris also showed samples of stakes which will be placed around the neighborhood.  Each stake (there will be 100 pairs scattered around, mostly at stop signs) will contain information and photos about the Recreational Area improvements and the “build-out” week-end.  Chris also presented information about volunteer needs which still exist.

 

Fred made a presentation regarding fencing options.  He located a fence which seemed advantageous at John S. Taylor Park.  Fred also made some inquiries concerning installation.  This issue was tabled, pending the results of our other permitting issues, as described above.

 

New Business:

In connection with the Treasurer’s Report, and a meeting that Rich had with County officials concerning the County’s annual of FSCSD activities, there was a discussion about the need for a “conflicts of interest” policy.  Some sample policies were distributed, and it was moved and approved that this Board adopt an official “conflict of interest” policy (moved by Rich, seconded by Fred).  Rich agreed to draft, and present for approval, this new written policy.

 

There were no public comments which required discussion.

 

The next meeting was scheduled for Wednesday, April 4, 2007 (second Wednesday of the month when possible), and at the same location.

 

Biff adjourned the meeting at 5:43pm.

 

Submitted by Bob Hicks – 3/21/07

 

Feather Sound Community Services District, Inc.

 

February 14th, 2007

The meeting was called to order at 4:04pm, Wednesday, February; 14, 2007, at the Feather Cove Clubhouse.

All Board members were present:  Biff Baker, Mo Barnum, Rich Pettit, Susanne Hebert, Fred Petty, Pat Moriarty and Bob Hicks.  Guests were Ms. Chris Merritt & Mr. Gene McDevitt.

Secretary’s report – The Minutes of the previous meeting (January 10, 2007) were approved without change (moved by Susanne & seconded by Mo) 

Treasurer’s report – (1) Rich reported that he will be filing the state-mandated Annual Report with the state of Florida.  (2) He also applied for, and received, a state sales tax Certification of Exemption (this should save approximately $7,000 per year, and expires in 2011).  The extensive new work in the Recreation area prompted this application.  (3) Although the Board has previously approved the playground expenditures, the invoice, due to its large size, was presented for approval.  However, since a few items were ordered but not yet received, a revised (complete) invoice has been requested.  The in-hand invoice (less payment for items not yet received) in the amount of $96,739.87 was approved (moved by Mo & seconded by Susanne).  (4) Rich reported that the tax return and annual report have been filed and completed (respectively).  (5) Rich presented a Cash Flow report for the 2007 fiscal year, showing new actual numbers for January, 2007 and modified projected numbers through September, 2007.  There was brief discussion of various items in January & February, 2007.  Rich indicated that he will present a budget proposal for next year at the next Board meeting.  (6) Rich also reported that the county’s audit of the District’s financial records has still not been completed.  (7) Other minor expense & income-related matters (a computer software upgrade and checks received for benches in the recreational area) were briefly discussed.  The report was approved (moved by Susanne & seconded by Pat).

Old Business:  Biff briefly reviewed the Community Meeting which occurred on January 16, 2007.  All but one Board member were able to attend.  Regarding the expansion work in the recreational area, guest Chris Merritt & Biff updated the Board on activities since the previous meeting.  The trenching & installation of electrical & plumbing should commence during the third week of March.  The shelters are scheduled to arrive around the same time.  Susanne provided information on the pavers and cultured stone & requested approval of the vendor.  It was suggested that references be contacted & an additional vendor known to a Board member will be contacted prior to approval.

Committee reports –

Landscape Committee:  The Brazilian pepper trees have been removed, and a bill was presented for payment.  Mo also reported that the entrance fountain has been operating in an inconsistent fashion, and repairs will be accomplished soon.

Street Light Committee:  A Board contact was made by a resident who lives in an area where the older lights are located.  There was a question over whether the road was on county or private property.  The resident agreed to make further inquiry.  Biff also noted that several street lights are out, and will be reported.

Place Space Committee:  All information presented in “Old Business”.

New Business:  None.

Public Comments:  Mr. Gene McDevitt (guest) raised the issue of the safety of walkers, joggers, runners (and even bicyclists) who use the street instead of the sidewalk, and who do not necessarily obey all the traffic rules.  Mr. McDevitt also asked if there would be restrictions on dogs in the recreation area.  [Water fountains will be “dog-friendly” and no restrictions are contemplated at this time.]  Mr. McDevitt requested that the Board contact the County Sheriff’s Office to discuss ways to improve the overall safety conditions (improved education as an example).  Although this topic is not specifically under the purview of this Board, his concern was generally shared, and various suggestions were made to Mr. McDevitt to address the issue he raised.

The next meeting was scheduled for Wednesday, March 7, 2007 (not the second Wednesday of the month as usual), and at the same location.

Biff adjourned the meeting at 5:25pm.

Submitted by Bob Hicks – 2/22/07

 

Feather Sound Community Services District, Inc.

 

January 10th, 2007

 

The meeting was called to order at 4:03pm, Wednesday, January 10, 2007, at the Feather Cove Clubhouse.

 

Present were Board members Biff Baker, Mo Barnum, Rich Pettit, Susanne Hebert, new Board members Pat Moriarty and Bob Hicks, and guest Chris Merritt.  Board member Fred Petty was absent.

 

Since the previous Secretary, Alice Rogers, had concluded her term, Election of Officers occurred first so a new Secretary could be appointed for the purpose of taking Minutes.  Biff was re-elected Chairman (nominated by Mo & seconded by Susanne); Mo was re-elected Vice-Chair (nominated by Biff & seconded by Susanne); Bob was elected Secretary (nominated by Biff & seconded by Mo); and Rich was re-elected Treasurer (nominated by Mo & seconded by Susanne).  All elections were unanimous.

 

Secretary’s report – The Minutes of the previous meeting (November 8, 2006) which had been taken by Biff (in Alice Rogers’ absence) were approved without change (moved by Susanne & seconded by Mo).

 

Treasurer’s report – Rich presented a Cash Flow report for the 2207 fiscal year, showing actual numbers for October thru December, 2006 and projected numbers for 2007, through September.  There was discussion on the County grant, the playground pavers and benches program, and the county’s audit of the District’s financial records.  With one correction of a Receipts entry, the report was approved (moved by Mo & seconded by Susanne).

 

Committee reports – Landscape Committee:  Mo presented a proposal to remove and dispose of Brazilian pepper trees in the recreational area.  The cost was $4,780.  This proposal was approved after discussion regarding follow-up required by the landscaping company to prevent the disposed trees from returning (Moved by Biff & seconded by Susanne).  Mo also reported that the entrance fountain had been repaired, and that a bill had been submitted.  Street Light Committee:  Although no one has specific responsibility to monitor street lights that are “out”, Mo encouraged residents to help in that regard.  Place Space Committee:  Susanne and guest Chris Merritt presented an updated budget plus other visual materials regarding the project, and discussion included – separate permits needed for plumbing and electrical work; newly-planted trees being monitored for health; the nuances of “anti-ram” fencing; updated time frames for the delivery of the picnic structure and other materials; security of those materials prior to build-out; & strategy for presentation of these materials at the upcoming community meeting.  Chris Merritt was commended for the continuing extra time and effort she has contributed to the project.

 

There were no public comments which required discussion.

 

It was noted that the Community Meeting, which involved the upcoming “Penny for Pinellas” election, plus a brief presentation of the Play Space project would occur on Tuesday, January 16, 2007 at Feather Sound Country Club.  The Club was donated the space for the meeting, and signs had been place in the neighborhood announcing the meeting.  [Special thanks to the Pinellas County Communications Department for those signs.]  All Board members were encouraged to attend.

 

The next meeting was scheduled for Wednesday, February 14, 2007 (second Wednesday of the month when possible), and at the same location.

 

Biff adjourned the meeting at 5:40pm.

 

Submitted by Bob Hicks – 1/28/07

 

 

 

Feather Sound Community Services District, Inc.

 

November 8th, 2006

 

Meeting was called to order at 4:05PM

 

In Attendance: Mo Barnum, Susanne Hebert, Rich Pettit, Fred Petty, Biff Baker; Guests Chris Merritt and Armanda Lampley

 

Secretary’s Report - Minutes from October 4, 2006 were approved on motion by Fred, seconded by Susanne

 

Treasurer’s Report - Rich presented a current cash flow statement and projection. We have received our first grant reimbursement from the county for work in the Recreational Area. After a preliminary meeting between Rich and Biff and county officials, Pinellas County has been given our records and documents to conduct an “operational audit”. The Annual Financial Audit of the District by Atkins & Assoc. has been agreed upon by a letter of engagement, but cannot commence until the necessary documents are returned by the county. Treasurer’s report was approved on motion by Mo, seconded by Susanne.

 

Community Informational Meeting to be held on Dec. 5, 2006 at 6:30PM at the Feather Sound County Club was discussed by the Board with Armanda Lampley of the County Connection Center. She has prepared an agenda which the Board was in agreement with. The County’s Communications Department will be responsible for publicizing the meeting along with Armanda.

 

The improvements for the Earl Maize Recreational Area were discussed. PBS&J has made corrections and resubmitted the final plans. Biff and Chris met with contractor Gerald Bosgraf at the Recreational Area to discuss his services for construction and oversight and we are awaiting his fee proposal. A bid from Be-Mac was accepted for landscaping and irrigation. Site signs and graphics Boards will be prepared by PBS&J for placement in the Recreational area and for use at the Community meeting. The Board agreed that we would pursue sponsorships for tables and benches in the Recreational area and sponsors for brick pavers on one of the new walk ways; it was also agreed that sponsorships could be taken in trade for in-kind donations of products or services.

 

The Landscape Committee report included bids obtained by Mo for painting, sealing and repairing the board walk and a bid was accepted for MJ’s Dock Swabers  to perform the work commencing in November.

 

The next Board meeting will be held January 10, 2007 at 4:00PM at the Feather Cove Clubhouse.

 

Meeting Adjourned at 5:55PM

 

Submitted by Biff Baker -  November 10, 2007

 

Feather Sound Community Services District, Inc.

 

October 4th, 2006

 

Biff called the meeting to order at 4:05.

 

Those present were: Suzanne Hebert, Herb Thompson, Biff Baker, Rich Pettit, Fred Petty, and Alice Rogers. Guest: Armanda Lampley, SE Center Manager for Pinellas County Connection Centers.

 

Armanda was here to ask if there were any particular needs in our community and to offer informational services.  She attends community meetings and answers problems or seeks solutions to a community’s needs.

 

We talked at length about the possibility of having a Feather Sound community meeting.  Biff has already received the approval of the St. Anthony’s Wellness Center to grant us a meeting room in their facility.  We tentatively decided on December 6th from 6:00-7:30 if the room is available on that date.

 

A motion was made by Suzanne and a second by Rich to approve the minutes of the last meeting.  The board approved the motion.

 

Rich presented the treasurer’s report showing the actuals through September, the end of our fiscal year.  Two payments were made to Sports Court, the company we hired to refurbish the basketball court in the park.  Rich also presented the projected cashflow for 2007. Jim Attkisson as agreed to complete our audit for 2006. Our general liability policy renews this month. A motion was made by Alice and a second by Suzanne to approve the treasurer’s report.  The board approved the motion.

 

Suzanne received the bid from Jonathan Jones to refurbish the signs in the Earl Maize Recreational Park at a cost of $4,920.  Biff made a motion and Alice a second to accept this bid.  The board approved the motion.

 

Suzanne suggested we get the additional trees planted in the park by November or December to begin their growth.  She volunteered to hand pick the trees.

 

The boardwalk in the park needs to be sealed again and several boards replaced.  We will wait to receive a written bid and proceed with this repair.

 

The next meeting will be on Wednesday, November 8th at 4:00 pm at the Feather Cove Clubhouse.

 

Respectfully submitted by,

 Alice Rogers,Secretary

 

Feather Sound Community Services District, Inc.

 

September 6th, 2006

 

Meeting called to Order at 4:10 p.m. by Biff

 

Attendance: Biff Baker, Mo Barnum, Rich Pettit, Herb Thompson

 

Secretaries Report - Motion by Mo, seconded by Herb to approve the minutes of the August 14, 2006 meeting; motion approved.

 

Treasurer’s Report – Rich presented two cash flow projections for the balance of FY ’06 and FY ’07. Rich moved that Jim Atkinson & Associates be retained to perform the annual financial audit, seconded by Biff, motion approved. Rich will request a letter of engagement from Atkinson and will get financial information to them in October. Motion by Herb, seconded by Mo to approve the Treasurer’s report, motion approved.

 

Committee Reports:

 

A)    Landscape Committee – Mo said she has contacted Luminaries to repair one landscape accent light; she also recently spoke with a county environmentalist who has inspected the lakes in Feather Sound and that person indicated that the lakes are in good condition for this time of year; Pinellas County has an “Adopt-A-Pond” program that provides aquatic plants that can be planted in the ponds by volunteers that should help maintain water quality, Mo to forward the info the homeowner’s association that was concerned about the grass and algae in the pond at the main Feather Sound entrance.

Biff will contact Pinellas County about over grown plants around the community that are partially hanging over the side walks in many areas.

B)    Street Light Committee – no report

C)    Recreational Area – Biff reported that PBS&J has indicated that Pinellas County has approved the site plans for the recreational area improvements, with minor conditions (which will be reviewed by PBS&J). We then should have final blue prints to present to our contractor; a contactor needs to be selected and Biff and Chris Merritt have checked some references on a contractor (Bosgraf) that was recommended by Carl Segro of Landscape Structures.

There is an existing faucet in the recreational area so Chris has contacted Sport Court to have them commence with the basketball court resurfacing.

 

Next Meeting will be held on October 4, 2006 at the Feather Cove Club House

 Meeting Adjourned at 5:15p.m.

Submitted by Biff Baker

 

Feather Sound Community Services District, Inc.

 

August 14th, 2006

 

Biff called the meeting to order at 4:05.

 

Those present were: Mo Barnum, Herb Thompson, Rich Pettit, Suzanne Hebert, Biff Baker and Alice Rogers.

 

A motion was made by Mo and a second by Suzanne to approve the minutes of the last meeting.  The board approved the motion.

 

Rich’s treasurer’s report shows the actual for July 2006.  July shows the normal expenditures.  Interest rates are going up so we are seeing an increase in interest income.  The budgeted park improvement monies have been rolled forward to the next month.

 

Luminary Lights replaced the burned out bulbs and/or receptacles along the front median.  This bill has been paid.

 

A motion was made by Alice and a second by Suzanne to accept the treasurer’s report.  The board approved the motion.

 

Mo will ask Be-Mac to trim some of the areas in the park.  She will also talk with them regarding grass clippings and fertilizer in the lake at the front.  This may be causing a problem further down the lake.

 

Letters were mailed to the ten residents on Feather Cove Lane regarding the placing of streetlights on their street.  Three houses do not want the lights if they are on their side of the street.  No response from the other seven.  Biff will speak to the homeowner’s association as to whether we should pursue this matter.

 

We have paid PBSJ for permits needed to move forward with the park expansion.  The next steps for the park are the new trees that will be planted and the concrete pads for some structures.

 

A sign needs to be placed in the park acknowledging the grant from the county.  Biff will call several companies to get a price for the specialized sign.

 

Suzanne acquired two bids for landscaping the park.

 

Mo made a motion and Suzanne a second to hire Sport Court to refurbish the basketball court area.  The board approved the motion.  Signs will be placed around the court to notify people of the dates when the court cannot be used.

 

The next meeting will be on Wednesday, September 6th at 4:00 pm at the Feather Cove Clubhouse.

Respectfully submitted by,
Alice Rogers, Secretary

 

Feather Sound Community Services District, Inc.

July 10th, 2006

Biff called the meeting to order at 4:08.

Those present were: Mo Barnum, Biff Baker, Herb Thompson, Rich Pettit, Suzanne Hebert, and Alice Rogers. Guest:  Chris Merritt

A motion was made by Mo and a second by Suzanne to approve the minutes of the last meeting.  The board approved the motion.

Rich presented the cash flow chart showing the actual for May and June 2006.  We received our quarterly receipts from the county in June.  Landscape maintenance and utilities continue to be our main monthly expense.  Approximately $10,000 was disbursed for items regarding our continuation for beginning the park improvements. Some of the paid bills will be sent to the county as we pay them.  These will be deducted from our grant monies with the county. A motion was made by Alice and a second by Mo to accept the treasurer’s report.  The board approved the motion.

Mo called the lighting company to replace a floodlight in one of the median strips.  It should be replaced by now.

Be-Mac fertilized the grass in the park.  It looks much better.

Mo got a bid for 2 lights that could be added to one side of the street on Feather Cove Lane.  The cost would be $306.86.  Biff and Rich will send letters to homeowners on this street to make sure they want the additional lighting.

When blueprints and the building contractor have been approved, ordering can begin for playground equipment.  The trees are to be planted in August and hopefully the community build will be in November.

Sport Court should be able to begin refurbishing the basketball court at any time.

The next meeting will be on Monday, August 14th at 4:00pm at the Feather Cove Clubhouse.

Respectfully submitted by,
Alice Rogers, Secretary

 

Feather Sound Community Services District, Inc.

    

May 8th, 2006

Biff called the meeting to order at 4:06 pm.

Those present were:  Mo Barnum, Biff Baker, Herb Thompson, Rich Pettit, Suzanne Hebert, Fred Petty, and Alice Rogers.  Guest:  Chris Merritt

A motion was made by Fred and a second by Rich to approve the minutes of the last meeting.  The board approved the motion.

Rich discussed the cash flow YTD actual and the projection for 2006/7.  Our actual balance at the end of April 2006 is $404,495.  Monies are in this balance to fund the improvements in the park. Rich presented our budget to the county commissioners on April 20th.  He also thanked them for the grant to help with the funding for the park improvements. The annual report has been mailed. A motion was made by Alice and a second by Herb to approve the treasurer’s report.  The board approved the motion.

One of the luminaries is out in the median at the front entrance.  Mo called to ask the lighting company to replace it and check all of the other ground lights.

Biff received a letter regarding the streetlights on Feather Cove Lane.  They were approved.  Mo will talk with Florida Progress as to where they should be placed and how many.

Chris presented the projected budget for the Earl Maize Recreation Area.  This included renovations and improvements.  The costs are budgeted in phases.

Herb made a motion to approve this budget and Fred a second.  The board approved the motion.  Chris will proceed with the next phase to get the contracts approved.

Fred had a discussion with the county concerning the drainage ditch on the south side of Feather Sound Drive from the church to beyond Bay Meadows apartments.  Some residents would like it covered because it’s an eyesore and needs to be cleaned.

The next meeting will be on Monday, July10th at 4:00pm at the Feather Cove Clubhouse.

Respectfully submitted by,
Alice Rogers, Secretary

 

Feather Sound Community Services District, Inc.

    

April 10, 2006

Bill called the meeting to order at 4:05 p.m.

Those present were:  Biff Baker, Herb Thompson, Fred Petty, Susanne Hebert and Rich Pettit.

Guests:  Laurie Potier-Brown, Chris Merritt, Debbie Tucker

Lori Potier –Brown presented the board with a rendering and a cost estimate sheet on the park additions.  The cost estimate sheet included itemized “Hardscape Materials,” “Landscape Materials,” and “Civil Site” expenses. In reviewing these items with Laurie it was brought up that installation costs were not included so the board asked Laurie to go back and review with others in her office to obtain an estimate on any installation costs as we would need these in order to determine what items we could include and/or exclude. Also, in reviewing the rendering, it was decided by the board, not to extend the playground area into the open area of the ball field. Laurie’s drawing had extended part of the playground approximately 20’ into this space.

The board also requested Laurie to replace the 8-10’ oak trees with larger specimens so that some shade might be more immediate.

A motion was made and a second to approve the minutes of the March meeting. The board did approve these minutes.

Rich presented the Treasurer’s Report. Cash flow projections for a two year period were presented and included an estimated $450,000 in expenditures for improvements to the Earl Maize Recreation Area. Funds for this project will come from a $231,000 grant from Pinellas County and current cash reserves. Cash balances after this project are estimated to be approximately $350,000 at the end of the FSCSD fiscal year 2007.  The report was approved. (Herb motioned and Biff 2nd the motion for the approval.)

On April 20th, 2006, Rich will attend a budget meeting with the county commission.  The Annual Report to Feather Sound Home Owners for fiscal years ending September 30, 2005, 2004 and 2003 will be mailed by mid May.

Biff mentioned that he has still had no